Pediatrics Division Administrative Assistant - Long Beach
Los Angeles, California
Employer: UCLA Health
Industry: Ambulatory/Clinical Care Services
Salary: $40.44 per hour
Job type: Full-Time
Description
The Division Administrative Assistant completes day-to-day administrative tasks for assigned divisions/programs within the Department of Pediatrics. Reporting to the Division Administrative Partner, major responsibilities include, but are not limited to: managing schedules and calendars for faculty, physicians, medical staff and fellows; scheduling meetings, coordinating events/visits and making travel arrangements; processing reimbursements and purchase orders; assisting with the renewal of CME and licensing/certification; coordinating credentialing & privileging; assisting with staff and faculty recruitment, onboarding, and off-boarding and promotions including dossier updates; preparing and distributing monthly clinic and call schedules; assisting with research administration duties including purchasing and grant proposal submissions; in conjunction with Finance team help track Division budgets including faculty allowances, resolve open encumbrances and other H&I items; provide administrative support to community practices including general admin support and billing; regularly run various Dept. metric reports; Sort mail, maintain inventory and order supplies for the Division office and submit facilities work orders and other infrastructure requests such as pager, phone service or IT support. You will also provide cross-training to other administrative staff as well as learn the duties of staff in other divisions/programs within the administrative cluster in order to provide back-up support when needed. Train, assign and monitor the work of clerical students. Complete special administrative projects as needed. Pay Range: $28.23 - $40.44 Hourly
The Division Administrative Assistant completes day-to-day administrative tasks for assigned divisions/programs within the Department of Pediatrics. Reporting to the Division Administrative Partner, major responsibilities include, but are not limited to: managing schedules and calendars for faculty, physicians, medical staff and fellows; scheduling meetings, coordinating events/visits and making travel arrangements; processing reimbursements and purchase orders; assisting with the renewal of CME and licensing/certification; coordinating credentialing & privileging; assisting with staff and faculty recruitment, onboarding, and off-boarding and promotions including dossier updates; preparing and distributing monthly clinic and call schedules; assisting with research administration duties including purchasing and grant proposal submissions; in conjunction with Finance team help track Division budgets including faculty allowances, resolve open encumbrances and other H&I items; provide administrative support to community practices including general admin support and billing; regularly run various Dept. metric reports; Sort mail, maintain inventory and order supplies for the Division office and submit facilities work orders and other infrastructure requests such as pager, phone service or IT support. You will also provide cross-training to other administrative staff as well as learn the duties of staff in other divisions/programs within the administrative cluster in order to provide back-up support when needed. Train, assign and monitor the work of clerical students. Complete special administrative projects as needed. Pay Range: $28.23 - $40.44 Hourly
Created: 2024-04-28
Reference: 19489167
Country: United States
State: California
City: Los Angeles
ZIP: 90291
Similar jobs:
-
Zone Administrative Assistant
Ross Stores in Dublin, California💸 $18.94 per hour -
ADMINISTRATIVE SUPPORT ASSISTANT (OFFICE AUTOMATION)
U.S. Marine Corps in Camp Pendleton, California -
Administrative Assistant
Prosum Inc. in Remote (Pacific Time), California💸 $30 - $33.33 per hour -
Administrative Assistant (Extended Hours)
One Medical in Sunnyvale, California💸 $24 per hour -
Health Insurance Enrollment Administrative Assistant
UCLA Health in Santa Monica, California💸 $34.87 per hour -
ADMINISTRATIVE SUPPORT ASSISTANT NF3
U.S. Marine Corps in Twentynine Palms, California -
Administrative Assistant
One Medical in Irvine, California💸 $21.50 per hour -
Administrative Assistant-Per Diem - 129538
University of California San Diego in La Jolla, California💸 $26.00 per hour -
Executive Administrative Assistant (Blank Ast 3)
UC Davis Health in Sacramento, California -
Administrative Assistant
RemX in San Diego, California💸 $25.00 per hour -
Flex Administrative Assistant
One Medical in Los Angeles, California -
Administrative Assistant (TEMP)
Social Security Administration in Modesto, California -
Administrative Assistant II, Retina - Ophthalmology
UCLA Health in Los Angeles, California -
Administrative Assistant
UC Irvine Health in Orange, California💸 $27.34 - $32.84 per hour -
Administrative Assistant - Transplant - 130060
University of California San Diego in San Diego, California💸 $23.00 - $39.20 per hour -
Division Administrative Assistant
UCLA Health in Los Angeles, California -
Administrative Assistant III, Los Angeles - Radiology
UCLA Health in Los Angeles, California💸 $40.44 per hour -
Senior Administrative Assistant (Administrative Support Assistant III) - AI Foundations
eSmartloan in San Jose, California -
Administrative Assistant, WIC Engineering
Okta in San Francisco, California💸 $90000 - $136000 per year -
Assistant Director, Administrative Services
State Of California in Mather, California