Pre and Post-Award Grants Specialist

University of Colorado Anschutz Medical Campus

Department: Barbara Davis Center for Diabetes

Job Title: Pre and Post-Award Grants Specialist

Position #: 00827348 - Requisition #:34835

Job Summary:

The Barbara Davis Center (BDC) Pre and Post-Award Grants Administrator provides financial and administrative support to the works with the Barbara Davis Center for Diabetes Clinical Epidemiology Division. This includes pre- and post-award administration for grants and contracts, and financial assistance with gift and auxiliary funds. Duties include budget creation, financial management, as well as procurement functions for the division. Grant funding includes studies from sponsors including NIH, JDRF, ADA, Helmsley Charitable Trust, and industry.

Pre Award Administration:

Entry - Sr. Professional Level

• Learn and apply knowledge of UCD and sponsor policies and procedures pertaining to finance, human resources, and grants and contracts in the execution of pre-award administration.
• In collaboration with Principal Investigators (PI) and the Research Services Program Manager, prepare budgets for federal, state, industry, university and private sponsors for grants, fellowships and contracts.
• Assist investigators (faculty & postdoctoral fellows) with routing proposals through the Office of Grants and Contracts.
• Assemble, track and route contracts and other award documents through the Office of Grants and Contracts.

Sr. Professional Level

• Maintain proficiency and advise others in the application of UCD, state, and sponsor policies and procedures pertaining to finance, human resources, and grants and contracts.
• Draft, format and edit budget justifications, other support, biosketches and other required forms according to sponsor and university guidelines.
• Independently route proposals for review and submission through the Office of Grants and Contracts.
• Develop and maintain tracking systems to monitor status and ensure progress of awards from initial submission to completion of contract or notice of award.

Post-award Administration:

Entry - Sr. Professional Level

• Review notice of grant award with PI making note of any special terms and conditions.
• Confirm budget is set up correctly in finance system according to the award document.
• Establish subcontracts according to the notice of grant award and processes and procedures defined by the Office of Grants and Contracts.
• Follow up with PI and other researchers/agencies/sponsors to ensure timely processing and/or receipt of essential documents (including, but not limited to, contract amendments, MOUs, JIT documentation, CITI certification, rebudgeting requests, no-cost extensions, administrative supplements, carry-forward requests, Progress Reports, Financial Reports, etc.).
• Apply pertinent university fiscal policies and procedures, and state, federal, OMB Circular A21, and sponsor policies and standards applicable to business management of projects and the unit (personnel, accounting, auditing, etc.).
• Monitor project financial accounts: process and track financial transactions; review statements monthly to monitor expenses; review expenditures compared with budget; reconcile accounts and ensure accurate and appropriate financial reporting to sponsors.
• Prepare monthly financial reports for all researchers. Review individual projects and approaching deadlines. Prepare reports to meet financial reporting requirements.
• Process division funding distribution submissions.

Sr. Professional Level

• Prepare monthly financial and funding forecasting reports for all researchers. Review individual projects and approaching deadlines. Make recommendations for adjustments needed to keep budgets on track and in compliance with guidelines. Reconcile accounts and prepare reports to meet financial reporting requirements.
• Responsible for allocating funding distributions for over 40 employees across multiple projects and funding streams.
• Develop processes and databases to ensure timely and accurate processing of financial and contractual information supporting multiple projects and funding streams with overlapping deadlines.

Other Administration:

Entry - Sr. Professional Level

• Review and advise division purchasing and reimbursement activities including University Procurement card allocations, purchase orders, office supply orders, travel arrangements and reimbursements for the division.
• Review purchases for coding accuracy and appropriateness.
• Assist with coordination of Clinical Epidemiology Division resources including space assignments, printing and telecommunication needs.
• Perform other duties as required.

Sr. Professional Level

• Provide financial management of non-grant funds including gift, auxiliary, ICR, and institutional as needed.
• Provide training and oversight of division purchasing and reimbursement activities including University Procurement card allocations, purchase orders, office supply orders, travel arrangements and reimbursements for the division.
• Review purchases for coding accuracy and appropriateness.
• Assist with coordination of Clinical Epidemiology Division resources including facilities maintenance and upgrades, space assignments, building access, printing and telecommunication needs.
• Perform other duties as required.

Work Location:

This is an on-campus position with potential for hybrid work schedule (1-2 days/week) in the future.

Why Join Us:

The Barbara Davis Center for Diabetes (BDC) is the largest diabetes institute in the world specializing in type 1 diabetes research and care for children and adults. Over 235 clinicians, clinical researchers, basic biomedical scientists and supporting staff work at the BDC to find the most effective treatment, prevention, and cure for type 1 diabetes. The Center provides state-of-the-art diabetes care to over 7,500 children and adults with diabetes, and generates over $30 million annually including but not limited to clinical revenue, gifts, grants and other funding sources.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off - vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Entry Level

• A bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution.

Intermediate Level

• A bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution
• At least 1 year of professional level pre-post award grant administration

Senior Level

• A bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution
• At least 2 years of professional level pre-post award grant administration

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience coordinating and managing administrative and financial activities in a university research setting.
• Previous research administration experience.
• Knowledge and experience with UCD fiscal policies and procedures pertaining to finance, human resources, and grants and contracts.
• Knowledge and experience with COGNOS, CONCUR, InfoEd, PeopleSoft Finance and HCM.
• Related experience working in a healthcare, clinical and/or research environment.

Knowledge, Skills and Abilities:

• Strong independent judgement and critical thinking skills.
• Ability to work independently as well as part of a team.
• Ability to establish work priorities and handle multiple deadlines.
• Ability to plan, organize, implement and coordinate complex financial and administrative activities.
• Ability to analyze, interpret, and evaluate a broad range of federal, private and industry rules and regulations and apply them to solving budgetary and financial challenges.
• Ability to manage multiple funding streams with different requirements and overlapping project years.
• Ability to communicate effectively with medical, professional, administrative and other personnel, to effectively present information both orally and in written form.
• Strong organizational skills and attention to detail.
• Demonstrated proficiency in the use of MS Excel, Word, Outlook, and PowerPoint.
• Advanced proficiency creating and maintaining data/financial reports using Excel.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Ability to handle sensitive and confidential information and documents and maintain strict confidentiality in all human subjects and HR matters.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email addre

Questions should be directed to: BDCHR@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by September 20, 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

Entry Level: $48,071 - $61,146

Intermediate Level: $52,312 - 66,541

Senior Level: $56,554 - 71,936

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.