Procurement & Operations Coordinator

Position Details

University of Colorado | Denver

Official Title: Business Services Intermediate Professional

Working Title: Procurement & Operations Coordinator

FTE: Full time 1 (100%) FTE | Hybrid

Salary Range:$59,000-$62,000

Position #00677277- Requisition #34890

Join the University of Colorado Denver

About the University of Colorado - Denver

The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit ucdenver.edu.

Job Description

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

This full-time position serves as procurement and operations support for the Business school. The Procurement & Operations Coordinator is responsible for procurement, travel, and facilities operations including work requests, maintenance issues, key management, and more. The position is responsible for ensuring the Business School complies with all fiscal, legal, and other applicable University policies and procedures related to its areas of responsibility.

In addition, the position represents the Business School on CU Denver committees as appropriate and interacts with other campus offices to provide requested data and information. This position reports to the Assistant Dean of Finance and Operations.

Procurement & Operations Coordinator

What you will do:

Procurement Dutie

• Oversee all procurement related activities for the CU Denver Business School in a timely and efficient manner, to include:
  • processing travel reimbursements.
  • processing personal reimbursements.
  • allocating procurement card and travel card expenses.
  • ordering through Marketplace and via procurement card.
• Primary liaison for procurement cards and travel cards for Business School procurement needs.
• Email communications with faculty and staff regarding all procurement matters (reimbursement, travel, procurement reports, grant spending, etc.).
• Serve as systems backup in Marketplace for all Purchase Orders, SPO creations, SOWs, invoice processing, and more.
• Track faculty research fund usage via spreadsheets.

Facilities Operation

• Manages CU Denver Business School facilities, to include work requests, maintenance issues, floor access coordinator, fire & life safety coordinator; manage key, space, furniture requests & disposals, and shredding pickup.
• Responsible for building access requests and updates.
• Maintains building access groups and building hours.
• Responsible for office supplies inventory and ordering.
• Has a procurement card and Marketplace access.
• Ordering business cards and assisting with printing jobs.
• Responsible for mail and package deliveries.
• Works on various projects as required by the Assistant Dean of Finance and Operations.

Fiscal Reporting

• Assists Assistant Dean of Finance and Operations with fiscal reporting needs.
• Spreadsheet entry and tracking as needed.
• Provide reports to Directors as needed.
• Collecting Data for budgeting process.

Conditions of Employment

This position follows a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks or personal work preferences. Working from the office is encouraged when working on tasks that require a high degree of collaboration.

Employment Sponsorship

Please be advised that this position is not eligible now or in the future for visa sponsorship.

As of 7/1/2023, The University of Colorado recommends employees be fully vaccinated from the COVID-19 but is not required. COVID recommendations and information can be found at: https://www.ucdenver.edu/coronavirus.

Compensation and Benefits

The salary range (or hiring range) for this position has been established at $59,000-$62,000.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefit

Total Compensation Calculator: http://www.cu.edu/node/153125

Application Deadline

Applications will be accepted until the position is filled. Preference will be given to complete applications received by September 27, 2024. Those who do not apply by this date may or may not be considered.

Required Application Materials:

To apply, please visit: http://www.cu.edu/cu-careers and attach:

• A cover letter which specifically addresses the job requirements and outlines qualifications
• A current CV/resume
• List of three references (we will notify you prior to contacting both on and off-list references)

Questions should be directed to Lauren Galleri at lauren.galleri@ucdenver.edu.

Background Check Policy

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.

Diversity and Equity

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu.

The University of Colorado Denver is committed to recruiting, retaining, and promoting diverse faculty and staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from Black, Indigenous, and people of color, women, persons with disabilities, persons within the LGBTQ+ community, and veterans. The University of Colorado is committed to diversity and equity in education and employment.

Qualifications

Qualifications you already possess (Minimum Qualifications)

• Bachelor's degree in public administration, public policy, business, higher education administration, social sciences, behavioral sciences or a directly related field from an accredited institution.
• One (1) year of professional experience in an operations role.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Preferred Qualification to possess (Preferred Qualifications)

• Two (2) years of operations experience.
• Previous experience at the University of Colorado in a similar position, using CU systems (Marketplace, Concur, HCM), University forms and policies/procedures.

Knowledge, Skills, and Abilities

• Proficiency with all MS Office (MS Excel, MS Outlook, MS Word, MS PowerPoint) applications and the ability to learn and experiment with new software and systems.
• Effective oral and written communication skills and interpersonal skills.
• Ability to establish and maintain effective professional working relations with subordinates, peers, colleagues, associates, administrative staff members, faculty, and with personnel of external agencies and organizations.
• Ability to create and maintain a workflow to track multiple steps in a process and enable the most efficient execution of the process.
• Strong organizational and time management skills. Proven ability to prioritize work, set limits, attend to detail and meet deadlines. Successful experience working with multiple demands.
• Ability to take direction and use independent judgment; proven ability to take initiative. Collaborative and team player.
• Must possess a professional demeanor and have experience that demonstrates problem solving skills and the ability to manage multiple tasks and work independently with minimal supervision.
• Ability to handle frequent interruptions in a positive manner.