Description

West Virginia University Health Science Center is currently accepting applications for a (Hybrid) Program Assistant II with the Department of Human Performance

About the Opportunity

The Department of Human Performance is seeking applications for a Program Assistant. The position will assist in coordinating and operationalizing various projects/initiates related to the Physical Therapy, Occupational Therapy, and Athletic Training Programs goals and objectives for the students. This position will work closely with the Physical Therapy, Occupational Therapy Faculty, Athletic Training, and Administrative Director to provide an efficient and service-oriented infrastructure for the academic, research, public service, and the missions of the programs. This position will report to the Administrative Director.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 13 paid holidays (staff holiday calendar)

• 15 annual leave (vacation) days per year

• 18 sick days per year

(for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)

• WVU offers a range of health insurance and other benefits (this position is a benefits-eligible non-classified staff position)

• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.

• Wellness program

What you'll do:

• Provides administrative support to the Program Chairperson, and other Faculty within the Physical Therapy (PT) Division, Occupational Therapy (OT) Division, and Athletic Training (AT) Division.
• Maintain data and prepare reports for assessment of the (3) Divisions.
• Participate in preparation of accreditation documents and organization of site visits of the (3) Divisions.
• Provides support for teaching of the (3) Divisions.
• Events planning - social, teaching, recruiting, and retreats for PT, OT, and AT Divisions.
• Travel management for both PT, OT, and AT Divisions.
• Answering phone calls, taking messages, and giving direction accordingly of the (3) Divisions.
• Responsible for updating the Directory and Web-sites for the PT, OT, and AT Divisions.
• Maintains calendars for Administration and Division Calendars.
• Assisting with scheduling and confirming of classes and finals for the Professional School Courses
• Pcard purchases and reconciliation within MyExpenses for PT, OT, and AT Divisions.
• Supports the Human Performance Administrative Director relative to budgetary inquiries, space management issues, and Digital Measures processes.
• Assists with Promotion and Tenure and personnel file administration of the (3) Divisions.
• Acts as liaison with Global Engagement Office to resolve faculty and/or student VISA issues of the (3) Divisions.

Pay Grade: 13

Qualifications

• Associate's degree in business, accounting, finance or a related field OR an equivalent combination of education and/or
  
  experience.
• A minimum of One (1) year experience:
  • Administrative/Executive Secretary Experience
  • General Accounting Experience
  • Excellent Typing Skills
• Superb organizational skills; advanced language talent (spelling, grammar, etc.); excellent personnel management ability, superior typing dexterity, outstanding computer aptitude, (including word processing, presentation software, spreadsheets, photo editing, flow charts, etc.);
• Exceptional office management capacity; professional interaction adeptness, including ability to communicate with multiple personalities and cultures; patience and tolerance.
• Use of calculator, computer, and facsimile on a daily basis. Use of slide projector, overhead projector, and laptop.
• Will be using databases, spreadsheets, word processing, presentation software, and e-mail.