Posting Details

Posting Details

Posting Number S11987P

Working Title Program Coordinator

Department VPI-VP of Instruction

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The University of Georgia is a leader among its peers with the launch of the Active Learning Initiative, which aims to create a vibrant culture of active learning across the undergraduate classroom experience.

College/Unit/Department website https://activelearning.uga.edu/

Posting Type External

Retirement Plan TRS

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Standard 8-5:00 Monday through Friday with occasional evening or weekend work for events

Advertised Salary $42,000

Posting Date 04/22/2024

Open until filled Yes

Closing Date

Proposed Starting Date 06/01/2024

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Office/Clerical Lead

FLSA Non-Exempt

FTE 1.00

Minimum Qualifications

Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

• Baccalaureate degree in field
• Two+ years experience within a higher education setting

Position Summary

In this role, the employee will provide administrative support to the Director of Active Learning as part of UGA's QEP Accreditation plan (more details here). This employee's primary responsibilities will be to oversee office management, coordinate meeting events, and assist with external communication strategy and implementation.

Knowledge, Skills, Abilities and/or Competencies

• Ability to work independently and efficiently
• Great teamwork skills, including communicating proactively and meeting all deadlines dependably
• Robust organizational skills (proactive, detailed, and solution-oriented planning)
• Experience with budgeting and purchasing
• Proficient in Microsoft 365 and/or Google G Suite
• Experience in event organizing and implementation
• Ability to interact effectively with the public (e.g., strong interpersonal skills and effective oral and written communication)
• Ability to develop and implement a communications strategy involving traditional and social media
• Strong ability to create digital designs that include visually compelling layouts and elements and are in compliance with UGA's branding guidelines
• Experience with web design and maintenance using WordPress

Physical Demands

Normal office functions, including:

• Traveling short distances on the UGA campus to pick up and deliver time-sensitive items on and off campus
• May traverse campus
• May carry up to 20lbs

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

Financial Support:

• Oversee the purchase of supplies and services through UGA's invoicing and payment processes.
• Work with the Director of Active Learning to monitor AL's $1.2 million annual budget, substantiating financial transactions, collecting data, and updating balance sheets.

Percentage of time 25 Duties/Responsibilities

General Administration:

• Provide general administrative support for Active Learning initiatives by ensuring office procedures are in place and running smoothly, and visitors and written correspondences are addressed, filing systems are maintained, technical equipment is working, and supplies are delivered to key stakeholders around campus.

Percentage of time 25 Duties/Responsibilities

Meeting & Event Coordination

• Coordinate meetings, conferences, and special events (including the Active Learning Summit and smaller events targeting students, staff, and faculty). For events, duties may include coordinating logistics, communicating with venues, hiring and coordinating third-party vendors (e.g., photographer), distributing invitations and flyers, ordering all supplies, and assisting with set-up and breakdown of the event. For conference preparation, duties may include confirming conference registrations, making travel arrangements, accommodations, and itineraries as needed.

Percentage of time 25 Duties/Responsibilities

Communications

• Assist the Director in drafting and updating content for the Active Learning Initiative website and social media.
• Work with the Director to conceive and implement a comprehensive communication strategy involving the website, listservs, social media (e.g., Instagram and LinkedIn), and other media.
• Work with team members to make strategic decisions regarding content selection and presentation to engage and inform our UGA community and external audiences.
• Remain up-to-date on UGA's marketing and communication guidelines to ensure direct compliance.
• Manage the communications calendar and post engaging content
• Create print and digital branding materials that are visually compelling, content-rich, and aligned with UGA's marketing and communication guidelines.
• Work with the Director to create content for listservs, newsletters, and external publications
• Design and implementation of content for the Active Learning website using WordPress.

Percentage of time 25

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Leah Carmichael

Recruitment Contact Email activelearning@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*). Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents

1. List of References with Contact Information