Posting Details

Posting Details

Posting Number S12270P

Working Title Program Specialist

Department PSO-Sea Grant Program

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

Marine Extension and Georgia Sea Grant provides integrated research, education and extension programs that foster the responsible use of Georgia's coastal resources by individuals, decision-makers and management agencies.

Our program is managed through a federal-state partnership between the University of Georgia (UGA) and the National Oceanic Atmospheric Administration's (NOAA) National Sea Grant College Program, a national network of 34 Sea Grant programs located in coastal and Great Lakes states and territories.

College/Unit/Department website Gacoast.uga.edu

Posting Type External

Retirement Plan TRS

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Monday-Friday 8am-5pm unless needed for events that may require overnight stay.
This position is based in Athens, Georgia with travel to other locations as needed.

Advertised Salary $40,000 - $50,000

Posting Date 06/25/2024

Open until filled Yes

Closing Date

Proposed Starting Date 09/03/2024

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Public Service Paraprofessional/Professional

FLSA Non-Exempt

FTE 1.0

Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

This position will provide day-to-day operational support for Marine Extension and Georgia Sea Grant, and serve as executive assistant to the department leadership based in Athens. This position involves cooperation and coordination with a broad array of individuals who conduct business with the Marine Extension and Georgia Sea Grant, including faculty, students, visitors, vendors, and staff colleagues.

Knowledge, Skills, Abilities and/or Competencies

• Professional administrative experience (e.g. managing invoices, keeping records, preparing reports, scheduling events, maintaining databases)
• High level of professionalism and ability to interact with diverse audiences
• Proficiency with Microsoft Office software
• Precise attention to detail and ability to follow procedures meticulously
• Professional administrative experience is needed.
• Demonstrate excellent writing, public speaking, communication, inter-personal and organizational skills.
• Demonstrated commitment and ability to work with a variety of professional, academic and community partners that align with the mission and values of the University

Physical Demands

• Sit at a computer terminal for an extended period of time
• Driving to perform job related tasks

Is driving a responsibility of this position? Yes

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? Yes

Is having a P-Card an essential function of this position? Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

Assistance to Leadership
Various administrative tasks supporting the Athens team and leadership, such as:

• Organizes Promotion and Tenure Appointment packages.
• Organizes misc Sea Grant application packets.
• Records meeting minutes, as and when needed.
• Registrations and travel arrangements for Athens team/leadership
• Daily administrative tasks in support of Athens team and leaderhsip.

Percentage of time 25 Duties/Responsibilities

Grants Assistance
Various entry level grants assistance tasks supporting the Administrative Financial Director:

• Subaward payments
• Fellowship/Stipend payments
• Speedtype/combo code set up for external grants

Percentage of time 25 Duties/Responsibilities

Accounting Assistance
Pcard holder assisting with registrations and misc purchasing for department:

• UGAmart purchasing orders
• Payment requests of invoices

Percentage of time 25 Duties/Responsibilities

Event Management
Assistance with event management:

• Initiate contracts with vendors for events, lodging, and catering.
• Registration tasks in Modern Campus
• Communication with vendors, suppliers, and attendees

Percentage of time 15 Duties/Responsibilities

Misc Duties

• Misc duties as they arise working with the Assistant Administrative Financial Director as well as the Administrative Financial Director.
• Position will also help with administrative duties to offices in Savannah and Brunswick as needed.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Sara Karlsson

Recruitment Contact Email karlsson@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a valid Driver's license?
   • YES
   • NO

Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents

1. List of References with Contact Information