Project Assistant

Minimum Qualifications

• Graduation with a Bachelor's degree from an accredited college or university with major coursework in a related field, plus one (1) year of relevant work experience.
• Experience may substitute for education up to the maximum of four (4) years.

Licenses and Certifications Required:
None.
Notes to Applicants
Under direct supervision, this position provides support to the Right-of-Way ( ROW ) Investigation and Underpass cleanup project management team by organizing various projects, contract agreements, and programs. This position will participate in the development of a project and provides support in scheduling, budgeting, and implementation phases of ROW projects.

Emergency Response:

Office of the City Engineer personnel are emergency responsible, and this position may be requested to assist with emergency response.

Location: Office location is currently at 4411-A Meinardus Drive, Austin, 78744
Location is subject to change based on department needs and programs.

Travel:

If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Watch the video linked below to learn more about Austin Transportation and Public Works and its role in the region's mobility landscape.

Inside TPW : https://www.youtube.com/watch?v=wu4fqWGoH0E

Working for the City of Austin provides a number health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. For more information on City of Austin Benefits click here!

Regarding your Application:

A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., "see resume" or "see Linked In Profile"). Resumes will not be used to qualify for the position and will not be used to recommend salary.

Assessment:

This position may require a skills assessment.

Close Job Posting:

Department may close the job posting at any time after 7 days.

90 Day Provision for Additional Vacancy:

This posting may be used to fill other vacancies in other sections within the Division. Decisions on assigned section will be made at the time of hire based on business needs.

Office Location Notes:

Office location is subject to change based on department needs and programs.

Austin Transportation and Public Works positions are not at 100% remote operation.

Video Conferencing Software Technology:

The Austin Transportation and Public Works Department uses the communication platform, Microsoft Teams, to conduct virtual interviews.

Preferred Qualifications

• Experience in Maximo workflow software and Customer Service Request ( CSR ) response.
• Experience with City of Austin purchasing process and supply provision for Division needs.
• Experience creating PowerPoint presentations for internal and external team meetings.
• Experience in data analysis and report preparation for Management.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Assists in planning stage of projects, including the coordination of existing bonds and future bond projects.

Assists in planning, scheduling, or coordination of project activities to meet deadlines.

Provides assistance in creation of a communication plan to field staff, including Project Managers and Project Coordinators.

Creates and maintains project progress monitoring data to track each project.

Coordinates status updates for project related matters including providing updates to internal and external customers.

Updates and maintains schedule data to ensure project consistency and optimization.

Assists in resolution of project issues including any potential risks to team members by providing supporting documentation including policies and procedures.

Communicates roles, expectations, and accountabilities to all team members on a regular basis.

Advises management of problems, issues, and status of ongoing projects.

Provides assistance to ensure established project deadlines and related tasks are completed as assigned.

Responsibilities - Supervisor and/or Leadership Exercised:
None.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of basic project practices and procedures.
• Knowledge of Federal, State, and Local laws applicable to bond projects.
• Knowledge of applicable City practices, policies, and procedures.
• Knowledge of contract development and monitoring.
• Skill in project planning and prioritizing.
• Skill in oral and written format to a variety of audiences.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and available software packages.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with internal and external customers.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.