Project Manager (Project Management Specialist)

The Indiana Geological and Water Survey (IGWS), founded in 1837, has been a research institute of Indiana University (IU) since 1993. Its mission is to provide geological information that contributes to the wise stewardship of energy, mineral, and water resources and mitigates potential geologic hazards. Indiana residents benefit from focused research initiatives, geologic sample and data collection and archiving, and dissemination of information through the peer-reviewed Indiana Journal of Earth Sciences, databases, and outreach programs. Employees work cooperatively across the IGWS Business, Research, and Information Services Divisions to advance long-term research, collection, and service goals. The Survey consists of 35 to 40 geologists of various specialties, geological technicians, archivists, a cartographer, a GIS analyst, an image specialist, a web developer, an editor, and an education and outreach coordinator.

Job Summary

The Indiana Geological and Water Survey (IGWS), a research institute of Indiana University (IU), seeks applications for a Project Management Specialist with expertise in managing multiple projects. We are particularly interested in applicants with contracts and grants experience. All positions are expected to coordinate across the IGWS Research, Business, and Information Services divisions to advance long-term research and collections plans and complement the culture of the Indiana Geological and Water Survey. Interaction with the grant programs of the U.S. Geological Survey, Department of Energy, and state agencies in Indiana will comprise an important part of this position.

Department-Specific Responsibilities

• Guides project directors through the proposal process for all types of internal and external funding opportunities, including those offered through external contract and grant awards, Indiana University awards and internal IGWS funded projects.
• Tracks start and end dates, coordinates project meetings, monitors financial expenditures, and ensures timely submission of periodic and final reports for all projects.
• Provides project reports to Administration.
• Manages assigned accounts for reconciliation with monthly operating statements.
• Provides monthly project financials to project directors.
• Assists employees with purchasing and travel arrangements.
• Cross trains to assist with back-up for Administrative Business Coordinators as needed.

General Responsibilities

• Manages a small project, from start to finish, or 1 phase of a large project, ensuring on time completion within budget.
• Develops project plan(s) and efficiently analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
• Reports on progress and provides regular updates to upper management.
• Coordinates and communicates between various areas; conducts project meetings and prepares regular reports.
• Collaborates with other departments to ensure that project objectives are achieved within established time frames.
• May provide guidance and support to non-exempt staff.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in relevant field

WORK EXPERIENCE

Preferred

• Experience with Contracts and Grants proposal submission and account monitoring
• Familiarity with the IU financial management systems
• Good attendance record and promptness
• Ability to stay effectively organized, multitask, and work under deadline pressures
• Experience with project management software applications, Microsoft Office suite, specifically Excel and Teams.

SKILLS

Required

• Ability to drive multiple projects to successful completion
• Demonstrates project management skills
• Proficient communication skills
• Excellent organizational skills
• Excellent collaboration and team building skills
• Demonstrates time management and priority setting skills

Preferred

• Demonstrates a high level of accuracy, even under pressure
• Maintains a high degree of professionalism and commitment to quality
• Seeks to acquire knowledge in area of specialty

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

This position is eligible to work a hybrid schedule (mix between 1 remote workday and 4 in-person workdays), subject to change in the future based on university policy and business needs.

Work Location

Indiana University Bloomington

Advertised Salary

$43,888.00 to $52,020.80 annually

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Job Classification

Career Level: Core

FLSA: Exempt

Job Function: General Administration

Job Family: Project Management

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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