Property Administrator

Description & Requirements

Come join the Real Estate family at In-N-Out Burger!



We have an excellent opportunity for a full-time Property Administrator based in our Baldwin Park, CA* Real Estate office. The Property Administrator will report to the Real Estate Asset Manager, and is responsible for supporting and assisting Property Managers with their day-to-day responsibilities as it relates to managing the real estate portfolio of In-N-Out Burger. Background in real estate Finance or real estate Accounting is preferred.

*This position is full-time, in-office only

General Responsibilities

• Liaison between external vendors such as Landlords and Property Managers, and internal groups such as Operations Support Center (OSC), Restaurants (Stores), and Maintenance team on common area maintenance service requests
• Communicate and coordinate with all parties on the status of the request, from initial receipt, to scheduling and completion
• Assist Property Managers with processing payment of real estate taxes, tracking tax appeals, processing invoices and updating audit schedules to ensure invoiced correctly by tax consultant; support annual budget process
• Assist with managing NRP rent/lease and vendor invoices and coordination with Accounts Payable to ensure payment
• Process and distribute mail from landlords, contractors, and other third parties for the Property Management team
• Maintain highly organized e-filing system for leases, tenants, insurance certificates, vendors, contracts and other related documents
• Manage CAM reconciliations using Excel schedules; verify and identify any discrepancies
• Research and contract or schedule appropriate parties (vendor, city personnel, Caltrans) for store maintenance, lighting, or landscape issues in public right-of-way
• Process payment and reporting of percentage rent to landlords per lease
• Process public notices from the city/county by mapping out the distance from the nearest store; and research and summarize the issue to provide necessary information to the corresponding Property Manager
• Maintain and update landlord Certificates of Insurance and coordinate with landlords to provide them the current vendor certificates upon request
• Process monthly distribution of vouchers to landlords and licensees, ensuring all are received on time with proof of delivery
• Maintain and update as necessary all landlord property management contact information in CoStar, OneNote, and Property Management spreadsheet
• Provide support with the lease administration software "CoStar" by verifying the information is accurate, populating clauses, and making any necessary edits to complete each store record
• Provide other administrative support to the Real Estate and Property Management team as needed

Work Schedule + Benefits

• Full-time, Hourly, Non-Exempt
• Pay Range is $25.00-$28.00 per hour
  The above represents the expected pay range for this job requisition. Ultimately, in determining your pay, we will consider your experience and other job-related factors.
• Office Hours: Monday-Friday, 8:00 am-5:00 pm
• Office location: Baldwin Park, CA
• Some scheduling flexibility is required for occasional off-site meetings and travel to satellite offices
• Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA's, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance

Qualifications

• High School Diploma; required
• Bachelor's Degree in Real Estate, Business, Finance, Accounting or related field; preferred
• 2-3 years of experience in Commercial Leasing, Lease Administration, Property Management, or Commercial real estate accounting
• Knowledge of real estate economics and real estate financial analytics experience; preferred
• Knowledge in General accounting, commercial leases, real estate
• Exceptional analytical skills; ability to combine financial analysis and business objectives
• Knowledge of commercial real estate leases and contracts including interpretation and documentation
• Ability to work collaboratively with cross-functional groups
• Strong negotiation skills; Must be comfortable negotiating business terms and administering to legal documents
• Experience and willingness to deal with dispute resolution matters
• Ability to work both independently and within a team environment
• Able to work on multiple projects simultaneously, be a self-starter
• Solid experience in Microsoft Office as well as Lease Administrative/Accounting software, including Visual Lease and CoStar
• Knowledge of shopping center maintenance operations
• Excellent written and verbal communication skills
• Strong customer service focus

ABOUT In-N-Out Burger

In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas, Oregon, Colorado and Idaho. In-N-Out Burger's menu has remained the same since 1948, and we have maintained a simple philosophy - serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made-to-order foods prepared and served by friendly, well trained Associates.

In-N-Out Burger offers a competitive salary and comprehensive benefit package. We are an Equal Opportunity Employer by choice. Should there be a need, In-N-Out Burger will provide a reasonable accommodation to complete the interview process upon request.