Posting Details

Posting Summary

Working Title Quality Compliance Specialist Role Title Prog Admin Specialist I Role Code 19211-FP FLSA Exempt Pay Band 04 Position Number 28000679 Agency Northern VA Community College Division NV280-VP Finance Work Location Fairfax County - 059 Hiring Range $65,000 - $75,000 Emergency/Essential Personnel No EEO Category B-Professional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Yes Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule
8:30am-5:00pm, M-F
Sensitive Position No Job Description
General Description:
The Quality Compliance Specialist manages highly complex multi-disciplinary oversight functions associated with coordination of regulatory audits and corrective action plans ( CAP ), administration of agency-wide policies, control of quality documentation and records.

Duties and Tasks:

• Develop and implement quality control processes, procedures, and policies to ensure that products or services meet or exceed customer expectations.
• Monitor and analyze data related to quality control processes, identifying trends, and making recommendations for improvement.
• Communicate with other teams, departments, and stakeholders to ensure that quality control processes are aligned with business objectives.
• Perform audits of quality control processes, identifying areas for improvement and making recommendations for corrective action.
• Manage and maintain quality control documentation, ensuring that all necessary records and reports are accurate and up-to-date.
• Train team members on quality control processes, procedures, and policies, ensuring that they have the knowledge and skills necessary to perform their jobs effectively.
• Participate in cross-functional teams to develop and implement new products or services, ensuring that quality control processes are integrated into the development process.
• Stay up-to-date with industry trends and best practices related to quality control, sharing knowledge and insights with team members and stakeholders.

Special Assignment:
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
KSAs:

• Ability to rapidly acquire a thorough knowledge of the College’s rules,regulations, operational plans and procedures and the laws, statues and regulations which govern the activities of the College.
• Skill in the preparation of documents and reports, including application of styles, pivot charts, templates, SharePoint team sites, online collaboration, etc.
• Knowledge in data analysis, including the ability to identify averages, trends, and to derive insights from data to guide decision-making.
• Skill in the development of standards and controls in response to department findings
• Organizational, critical thinking, and problem-solving skills.
• Ability to identify priorities, dependencies and execute the workload accordingly
• Ability to identify and address internal and external risks
• Ability to work independently and proactively, efficiently seeking guidance from others when required
• Excellent analytical skills, with the ability to analyze data and identify trends for report generation.
• Strong communication skills, with the ability to communicate effectively with team members and stakeholders at all levels both orally and in writing.
• Strong attention to detail with the ability to think creatively.
• Excellent organizational skills, with the ability to manage multiple tasks and priorities simultaneously.
• Knowledge of relevant industry standards and regulations.

Required Qualifications:

• Experience with ISO Quality Management systems ( QMS ) and internal audit procedures.
• Experience in document management and report generation.
• Experience with organizational training .
• Experience with quality control processes, procedures, and policies.

Additional Considerations
Additional Considerations:

• Experience organizing technical information to document standards, rules, SOPs, and handbooks
• Proficiency in Microsoft Office Suite and other relevant software applications.

Operation of a State Vehicle No Supervises Employees No Required Travel
Maybe required to travel to different NOVA campuses.

Posting Detail Information

Posting Number CLS_2994P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 04/26/2024 Job Close Date 05/17/2024 Open Until Filled No Agency Website www.nvcc.edu Contact Name Email Phone Number Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Northern Virginia Community College ( NOVA ) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.

At NOVA , we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA . To learn more about NOVA’s commitment to inclusive excellence, please visit our website .

NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.

We strive to ensure our employees have the tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu .

The security of our students, faculty, and staff is very important at NOVA . Please take a moment to review NOVA’s Annual Security Reports .

The candidates would require to submit a Writing Sample for their application to be considered for this position. Please attach any type of recent (within 5 years) policy or procedure you would have developed or as part of a project with your contribution being more than 50% ( the candidate can choose topic of their choice).
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA ), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.