Records Center Warehouse Manager

Department: Library

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time (20 hours a week)

Location: Fairfax, VA

Workplace Type: On Site Required

Pay: $25/hour

NOTE: Due to warehouse environment (no air conditioning/heat), morning hours, starting at 7am, are highly encouraged between the months of May through September.

About the Department:

The University Records Management program assists all university offices across every campus worldwide with the implementation of their records processes. University Records Management actively supports the goals and objectives of the University by offering online training, consultations, and records evaluations to assist faculty and staff in this compliance work. URM staff provide excellent service to the campus community through education, the application of best practices for records management, and secure services to ensure the proper retention and disposition of public records in accordance with Virginia state laws, federal policies, and guidelines. As part of their responsibility, University Records Management manages a busy records center holding inactive paper records and works with offices to access those stored records and properly dispose of documents in all formats.

About the Position:

This position performs specialized and complex duties managing the URM warehouse center (a shared space within the larger GMU Facilities Warehouse) to support the University Records Management program. The position interacts with the large and diverse university community (faculty, administrators, legal counsel, and staff), and interacts independently in person, and via email and phone, and ensures the professionalism of the URM program by following clear protocols and expectations for staff interacting with university community members. Is responsible for mastery and daily use of the URM records database system, as well as gaining a university-issued certificate in electronic cart driving. Manages the tracking and reviewing of inventory, and the pick-up and delivery of boxes to offices across the Fairfax campus. Assists the University Records Officer with special projects.

Responsibilities:

• The incumbent is responsible for supervising the daily management of the University Records Center, with an inventory of roughly 14,000 cubic feet of temporary University records, including receiving and processing incoming shipments and records transfers;
• Supervises the processes and reviews procedures for delivery of records into storage and retrieval of records for the University administration, University Counsel and academic offices, departments, and units related to litigation and other requests;
• Responsible for timely response to inquiries and requests from University Records Management staff;
• Reviews and reconciles the database inventory of records on a regular basis, including the arrangement for secure records destruction;
• Oversees physical condition of the records and the Records Center, resolving facility and/or safety issues independently and using judgement to determine which issues to refer to the University Records Officer;
• Evaluates boxes and pallets for possible damage, resolving issues as needed and referring larger issues such as water damage and mold to the University Records Officer and Records Management Specialist;
• Works independently to achieve and maintain a cost-effective, timely, and orderly University Records Center;
• Preserves a safe and clean work environment by keeping shelves, pallet area, and workstations neat and by complying with procedures, rules, and regulations;
• Keeps and maintains extremely accurate records;
• Uses independent judgement to facilitate records management work within the warehouse;
• Reviews and reconciles the database inventory of records on a regular basis, including the consolidation of long-term records onto new pallets;
• Retrieves and drops off boxes to GMU departments and units on the Fairfax campus;
• Pulls boxes and prepares pallets for monthly shreds;
• Consolidates long-term records onto pallets in preparation for remediation and off-site storage; and
• Receives and processes transfer of records to the University Records Center for shredding and storage.

Required Qualifications:

• High School Diploma

Preferred Qualifications:

• Bachelor's degree;
• Well-developed supervisory and managerial skills;
• Familiarity with Virginia Public Records Act and associated records retention scheduled by the Library of Virginia; and
• Experience working in a warehouse environment and/or records center.

Instructions to Applicants:

For full consideration, applicants must apply for Records Center Warehouse Manager at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent and Resume for review.

Please Note: Due to warehouse environment (no air conditioning/heat), morning hours, starting at 7am, are highly encouraged between May through September. Work requires exposure to hazardous substances, variable environmental conditions, or frequent physical effort.

Schedule: 20 Hours per week

Posting Open Date: August 7, 2024

For Full Consideration, Apply by: August 22, 2024

Open Until Filled: Yes

Mason Ad Statement

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

George Mason University, Where Innovation is Tradition.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

Campus Safety Information

Mason's Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/