Department

Behavioral Sciences and Social Medicine | College of Medicine

Responsibilities

• This position will assist the Assistant Director by being responsible for the coordination of administrative, programmatic, and operational activities pertaining to research for the Department of Behavioral Sciences and Social Medicine in the College of Medicine.
• Monitors the progress of research activities; develops and maintains records of research activities, and prepares periodic and ad hoc reports, as required by investigators, administrators, and Chair of the department. P-Card holder for the department.
  Responsible for research procurement and fiscal activities supporting BSSM contract and grants. Independently conducts research as appropriate for projects or initiatives within BSSM. Assist in Coordinating with Grants Compliance Analyst for submission of reports to funding agencies. Assist grants compliance analysts with budgeting and reporting.
• Coordinates and assesses administrative, programmatic, and operational activities of Faculty. This position will assist the Principal Investigator, project leads, and project teams with all aspects of research by coordinating and supporting daily operation of projects, internal grants, and start up labs. Ensures the smooth and efficient day-to-day operation of research support; acts as the primary administrative point of contact for internal research staff, research accounting Principal Investigators and research lab student volunteers. This position will assist in the management of the project leads' contract and grant related communication with FSUCOM faculty and staff to discuss and make progress toward grant objectives.
• Plans and coordinates administrative research support with Program Manager compiling data, funding changes, and informing Grant Compliance Analyst to meet HR contract and grants guidelines. Provides direct assistance to COM Administrative Services and research accounting regarding employee appointments. Makes decisions that directly affect the electronic personnel action forms (ePAFs). Submits ePAFs for the department. Point of Contact for Principal Investigators and research lab student volunteers.
• Processes foundation disbursements, purchase orders and memberships, ensuring all documents are prepared, signed, distributed, and meet deadlines in accordance with FSU policies and procedures. Responsible for preparing, compiling, and maintaining records used to track purchasing and travel activity. Utilizes MyFSU/OMNI for processing invoices and reimbursements. Communicates directly with vendors and sales representatives during the procurement process. Serves as the travel rep for contract and grant, submits travel authorizations, gathers documentation and submits reimbursements. Makes all necessary travel arrangements to include hotel, flights, car rentals, etc. for faculty in accordance with FSU policies and procedures ensuring travel arrangements and reimbursements are processed in a timely manner.
• Manages Florida Blue Center for Rural Health financials, monitors and controls budgets and contracts of COM Student Rule community experience.
• Promotes an atmosphere of teamwork in accomplishing the mission and goals of the Department of Behavioral Sciences and Social Medicine to include participating in the delivery of support services for special projects, scheduled events or in meeting key departmental deadlines.

Qualifications

A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)

Must have a valid Florida or Georgia Driver's License, or the ability to obtain prior to hire.

This position requires successful completion of the eSPEAR Certification or ability to obtain the certification within 6 months of hire.
https://www.research.fsu.edu/research-offices/sra/resources/training/espear/

Preferred Qualifications

• Experience with Smartsheet, Canva, PowerPoint, P-Card purchasing for contracts and grants in an academic department.
• Experience in demonstrating effective customer service skills.
• Experience in communicating effectively verbally and in writing.
• Experience in establishing and maintaining effective working relationships.
• Experience in evaluating processes effectiveness and developing changes or alternatives.
• Experience in gathering, interpreting, reporting, and/or editing information.
• Experience in making purchasing decisions based on independent research and judgment.
• Experience in performing accurately in a detail-oriented environment.
• Experience in performing basic mathematical calculations.
• Experience in prioritizing, organizing and performing multiple work assignments simultaneously.
• Experience in maintaining accurate records and retrieving files from active or archive sources.
• Basic filing practices to include numeric and alphabetic systems.

Contact Info

Georgia Arnold: georgia.arnold@med.fsu.edu

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check .

This position is being advertised as open until filled.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at : https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf .