Research Grant Manager II

Position Details

Position Information

Posting date: 08/30/2024
Closing date:
Open Until Filled: Yes
Position Number: 1129003
Position Title: Research Grant Manager II
Department this Position Reports to: Arts and Sciences
Hiring Range Minimum: $72,700
Hiring Range Maximum: $90,900
Union Type: Not a Union Position
SEIU Level: Not an SEIU Position
FLSA Status: Exempt
Employment Category: Regular Full Time
Scheduled Months per Year: 12
Scheduled Hours per Week: 40
Schedule:
M-F 8-5

Location of Position:
Hanover, NH

Remote Work Eligibility?: Hybrid
Is this a term position?: No
If yes, length of term in months.: NA
Is this a grant funded position?: No
Position Purpose:
Leads the management of grant activities, including proactively informing faculty of relevant funding opportunities, offering expert guidance in proposal development, and providing comprehensive support in the financial oversight of awarded projects. Partners with the Office of Sponsored Projects and the Dean of Faculty Fiscal Office to ensure strategic alignment and compliance with institutional and sponsor requirements, while independently resolving complex issues as they arise.

Description:
The Arts & Sciences at Dartmouth College seeks a skilled and experienced research administrator to lead the administrative management of grant activities for a large and complex department in the Science division. This role includes informing faculty of relevant funding opportunities, managing the proposal development process, and overseeing the financial and effort management of awarded projects. The successful candidate will serve as an advisor to faculty on grant submissions, offering insights to maximize funding potential and project success. This position involves pre-award proposal and budget development, post-award financial management and reporting, effort administration and compliance responsibilities,resolving complex and sensitive issues as they arise, as well as facilitating close collaboration with the Office of Sponsored Projects and the Dean of Faculty Fiscal Office,

Required Qualifications - Education and Yrs Exp: Bachelors plus 3-5 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities:
• Four years experience in the full range of grant and contract management and accounting in an educational setting.

• Bachelor's degree in business administration, science or the equivalent combination of education and experience.

• Well developed verbal and written communication skills.

• Ability to interpret and apply research administration and accounting policies and procedures.

• Well developed organizational skills and ability to independently take initiative, balance competing demands & deadlines, and make decisions under pressure.

• Self-starter who can work independently or in teams with a variety of academic and administrative colleagues.

• Must be able to work with multiple PI's under deadline pressure.

Preferred Qualifications:
CRA , CPRA or CFRA certifications or the equivalent

Department Contact for Recruitment Inquiries: Kate Soule
Department Contact Phone Number: 603-646-2803
Department Contact for Cover Letter and Title: Kate Soule, Director of Arts & Sciences Finance and Research Administration
Department Contact's Phone Number: 603-646-2803
Equal Opportunity Employer:
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?: Not an essential function
Special Instructions to Applicants:
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions:
Arts & Sciences is posting two positions, Research Grant Manager II and Senior Research Grant Manager, but will only hire one candidate, at the successful candidate's level of experience, from the two postings.

Quick Link: https://searchjobs.dartmouth.edu/postings/75506

Key Accountabilities

Description:
Pre-Award Administration
• Proposal Preparation: Assist faculty and senior research staff in developing and submitting proposals to external funding sources, ensuring compliance with both sponsor and College policies.

• Budget Development - Develops budget proposals including collaborating with PIs to ensure budget aligns with project's goals and objectives, estimating costs and allocating funds to budget categories.

• Compliance Risk Management: Address commitment and budgetary overlap issues to minimize compliance risks.

• Proposal Routing and Approval: Facilitate the College's proposal routing and approval process, resolving submission-related issues during both internal and agency reviews.

Percentage Of Time: 40
Description:
Post-Award Administration
• Financial Management: Collaborate with OSP to assist faculty in managing the financial aspects of sponsored projects, including monitoring allowable expenses and avoiding cost overruns.

• Agreement Compliance: Interpret financial and business terms of sponsored agreements, advising faculty and research staff on adherence to College and agency policies.

• Expense Reconciliation: Reconcile grant expenses and revenues, ensuring timely correction of errors.

• Financial Projections: Provide faculty with projections of their total research support spending.

• Reporting: Assist faculty in preparing necessary internal and external reports to meet compliance requirements.

Percentage Of Time: 20
Description:
Personnel Administration
• Supervision: Supervise Grants Management Assistant, including delegating tasks, training on grant compliance, and reconciling.

• Personnel/Payroll Oversight: Oversee the personnel and payroll process for research account appointments, including faculty offsets and summer supplements.

• Effort Compliance: Manage faculty effort reporting to ensure compliance with research commitments and academic obligations.

• Issue Resolution: Collaborate with the Dean's Office and department administration to resolve personnel-related issues, including non-routine situations such as layoffs and disabilities.

Percentage Of Time: 30
Description:
General Administration

• Liaison Role: Act as a liaison between PIs, the Dean of Faculty Office, the Office of Sponsored Projects, and other College offices to support the College's research vision.

• Grant Management Compliance: Ensure compliance in managing grant projects, interpreting financial terms of sponsored agreements, and advising on policy adherence.

• Decision Making: Make decisions on financial and administrative aspects of sponsored projects, including integration of multiple grants and managing budgetary/effort overlaps, which have a significant financial impact on the College.

• Resource Role: Serve as a resource for faculty and administrators on grant policies and procedures.

• Multi-Department Service: Support multiple departments and programs, requiring knowledge of diverse sponsor and agency requirements.

Percentage Of Time: 10

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
Performs other duties as assigned