Senior Research Grant Manager

Position Details

Position Information

Posting date: 08/30/2024
Closing date:
Open Until Filled: Yes
Position Number: 0718100
Position Title: Senior Research Grant Manager
Department this Position Reports to: Kate Soule
Hiring Range Minimum: $81,400
Hiring Range Maximum: $101,700
Union Type: Not a Union Position
SEIU Level: Not an SEIU Position
FLSA Status: Exempt
Employment Category: Regular Full Time
Scheduled Months per Year: 12
Scheduled Hours per Week: 40
Schedule:
M-F 8-5

Location of Position:
Hanover, NH

Remote Work Eligibility?: Hybrid
Is this a term position?: No
If yes, length of term in months.: N?A
Is this a grant funded position?: No
Position Purpose:
Drives the strategic management of grant activities, including identifying high-impact funding opportunities, leading complex proposal development processes, and ensuring the robust financial management of awarded projects. Serves as a key advisor to faculty on grant strategy, offering expertise and insights to maximize funding potential and project success. Collaborates with the Office of Sponsored Projects and the Dean of Faculty Fiscal Office, playing a critical role in shaping institutional grant policies and procedures, and resolving complex and sensitive issues with minimal oversight.

Description:
The Arts & Sciences at Dartmouth College seeks a highly skilled and experienced research administrator to lead the strategic administrative management of grant activities for one of our largest and most complex departments in the Science division. This role is crucial in distinguishing high-impact funding opportunities, guiding routine and complex proposal development processes, and ensuring the robust financial and effort management of awarded projects. The successful candidate will serve as a key advisor to faculty on grant strategy, offering expertise and insights to maximize funding potential and project success. This position involves pre-award proposal and budget development, post-award financial management and reporting, effort administration and compliance responsibilities as well as facilitating close collaboration with the Office of Sponsored Projects and the Dean of Faculty Fiscal Office, shaping institutional grant policies and procedures and resolving complex and sensitive issues with minimal oversight.

Required Qualifications - Education and Yrs Exp: Bachelors plus 6 or more years' experience or combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities:

• Six years experience in the full range of grant and contract management and accounting in an educational setting.
• Bachelor's degree in business administration, science or the equivalent combination of education and experience.
• Experience supervising.
• Well developed verbal and written communication skills.
• Mature judgment, planning, and problem solving skills.
• Thorough understanding of OMB circulars and sponsor regulations.
• Ability to interpret and apply research administration and accounting policies and procedures.
• Excellent organizational skills and ability to independently take initiative, balance competing demands & deadlines, and make decisions under pressure.
• Self-starter who can work independently or in teams with a variety of academic and administrative colleagues.
• Must be able to work with multiple PI's under deadline pressure.

Preferred Qualifications:

• CRA , CPRA or CFRA certifications or the equivalent
• Advance degree in research administration.

Department Contact for Recruitment Inquiries: Kate Soule
Department Contact Phone Number: 603-646-2803
Department Contact for Cover Letter and Title: Kate Soule
Department Contact's Phone Number: 603-646-2803
Equal Opportunity Employer:
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?: Not an essential function
Special Instructions to Applicants:
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions:
Arts & Sciences is posting two positions, Research Grant Manager II and Senior Research Grant Manager, but will only hire one candidate, at the successful candidate's level of experience, from the two postings.

Quick Link: https://searchjobs.dartmouth.edu/postings/75510

Key Accountabilities

Description:
Pre-Award Administration

• Proposal Development: Collaborates with faculty and senior research staff in preparing and submitting proposals to external funding sources, including the creation of compliant project budgets that align with sponsor and College policies.

• Budget Development - Independently develops budget proposals, including advising PIs on budgeting principles, to ensure budget aligns with project's goals and objectives, sponsor guidelines and cost constraints.

• Compliance Risk Management: Proactively addresses issues related to commitment and budgetary overlap to minimize compliance risks.

• Routing and Approval Facilitation: Manages the College's proposal routing and approval process, resolving submission-related issues during both internal College approval and external agency review.

Percentage Of Time: 40
Description:
Post-Award Administration

• Financial Management: Oversees the financial management of sponsored projects, advising faculty on spending and budgeting to ensure compliance and mitigate audit risks.

• Expenditure Compliance: Solely responsible for determining the allowability, allocability, and reasonableness of grant expenditures.

• Expense Reconciliation: Reconciles grant expenses and revenues against expected amounts, ensuring timely error correction and generating detailed financial reports for faculty.

• Strategic Financial Planning: Provides faculty with spending projections and strategic planning advice to optimize the use of research funding.

• Report Preparation: Assists faculty in preparing required internal and external reports to meet compliance standards.

Percentage Of Time: 20
Description:
Personnel Administration

• Supervision and Mentorship: Supervises and mentors Grants Management Assistant, delegating tasks, and providing training in reconciliation and grant compliance. Additionally, mentors and trains Research Grant Managers I & II.

• Personnel/Payroll Management: Manages the personnel and payroll process for all research account appointments, including research faculty, associates, technicians, faculty offsets, and summer supplements.

• Effort Reporting Compliance: Oversees faculty effort reporting to ensure compliance with research commitments and academic obligations, advising on issues and implementing strategies to accurately capture effort.

• Issue Resolution: Collaborates with the Dean's Office and department administration to resolve complex personnel-related issues, including non-routine situations such as layoffs and disabilities.

Percentage Of Time: 30
Description:
General Administration

• Liaison Role: Acts as a key liaison between PIs, the Dean of Faculty Office, the Office of Sponsored Projects, and other College offices to advance the College's research vision.

• Grant Compliance and Advising: Interprets financial and business terms of sponsored agreements, advising faculty and research staff on adherence to College and agency policies, and ensuring compliance in grant project management.

• Independent Decision Making: Makes critical financial and administrative decisions related to both pre-award and post-award processes, including the integration of multiple grants and managing budgetary and effort overlaps, with significant financial implications for the College.

• Grant Policy Resource: Serves as an expert resource on grant policy for faculty and administrators.

• Multi-Department Service: Provides support across multiple departments and programs, requiring an in-depth understanding of diverse sponsor and agency requirements.

Percentage Of Time: 10

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
Performs other duties as assigned.