Secretary, Except Legal, Medical & Executive- Advanced (TRD #1970)

$17.63 - $26.45 Hourly

$36,675 - $55,013 Annually

This position is a Pay Band 45

Posting Details

PLEASE MAKE SURE TO ATTACH YOUR TRANSCRIPTS TO CERTIFY DEGREE (IF APPLICABLE) AND ACCOUNTING HOURS THAT ARE REQUIRED.

Why does the job exist?

This position is responsible for providing advanced level secretarial support and reception for the Property Tax Division Appraisal Bureau. This position will perform independently within our procedures and standards and have the ability to solve high levels of complex secretarial issues.

How does it get done?

This position is responsible for:

Admin duties which include typing letters and composing routine correspondence for the Appraisal Bureau and staff. Proof reads all correspondence before distribution of mailings. Prepares transcripts and related correspondence for the District Court of Appeals. Prepare protest board decisions and orders for mailing by certified mail. Maintains all files for the Appraisal Bureau and staff. Tracks all invoices related to staff board members, attorneys. Maintains and orders office supplies. Logs and tracks all appraisal assignments. Weekly bureau bullets and other duties as assigned by the Bureau Chief and/or Supervisors. Active communication with management and assist office staff as needed. In state travel to attend and monitor valuation protest hearings and maintain accurate log notes. The possibility of travel, only if necessary.

Who are the customers?

The taxpayers of the State of New Mexico.

Ideal Candidate

The Ideal Candidate has experience in:

* High School diploma or GED and two (2) years of related experience in office administration.
* Administrative Support
* Making travel arrangements
* Reviewing documents for compliance and rules and regulations
* Good communication skills
* Proficient in computers including Microsoft Office (Word, Excel and Power Point)

Minimum Qualification

High School diploma or Equivalent and six (6) months of related experience in office administration. Substitutions Apply. See Substitution Table below.

Substitution Table

These combinations of education and experience qualify you for the position:
Education Experience 1 High School Diploma or Equivalent AND # of months or years of experience specified in the minimum qualification 2 Associate's Degree AND Zero years of experience
• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification within six (6) months of date of hire as a condition of continued employment. Must be current with all tax reporting/payment. Employment is subject to post offer pre-employment criminal background check to include fingerprint checks and is conditional pending results.

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display terminal (VDT) and extensive personal computer and telephone usage. Some sitting, standing, bending and reaching may be required.

Supplemental Information

Do you know what Total Compensation is? Click here

Agency Contact Information: Phillip Sena (505) 920-4783. Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.