Secretary II - Community Engagement Bureau - Police Department

ABOUT THIS POSITION

The mission of the Phoenix Police Department is to build and foster strong relationships with the community through our outreach and engagement, while adhering to the highest standards and traditions of the department. The Phoenix Police Department is committed to the Guiding Values of our P.R.I.D.E. Statement: Protection, Responsibility, Integrity, Dedication and Employee Excellence.

The Phoenix Police Department's Community Engagement Bureau is seeking a Secretary II. The Secretary II position performs skilled secretarial and general clerical work that requires typing, filing, and other related functions.

Duties include, but are not limited to:

• Answering telephones and routing calls to appropriate staff.
• Greeting visitors and directing them to the appropriate persons according to their needs.
• Typing documents from clear copy, rough draft, or hand-written notes using a computer.
• Proofreading and editing documents for correct spelling, grammar, and format.
• Establishing and maintaining paper and electronic filing systems for records.
• Scheduling meetings or interviews, booking conference rooms, and maintaining a computer calendaring system.
• A Secretary II may work alone in a small office, or as part of a team in a centralized secretarial operation.

IDEAL CANDIDATE

• Ability to:
  • Maintain detailed record keeping.
  • Maintain confidentiality.
  • Be objective.
  • Work with a diverse group of coworkers.
  • Multitask in a fast-paced environment and meet strict deadlines.
  • Navigate multiple databases.
  • Provide quality customer service.
• Knowledge of and familiarity with:
  • The Phoenix Police Department's training software.
  • Microsoft publisher and creating outreach materials.
  • Working within the community for community outreach events.
• Spanish proficiency is desired though not required.

SALARY

Pay Range: $15.69 to $25.56 per hour.

Hiring Range: $15.69 to $21.02 per hour.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

BENEFITS

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information .
• 401(a) and 457 plans with employer contributions.
• Choice of generous medical HMO, PPO, or HSA/HDHP plans.
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan.
• Wellness incentive of up to $720 annually.
• Dental, vision, and life insurance options.
• Employer paid long-term disability.
• Free Bus/light rail pass.
• Tuition reimbursement program up to $6,500 per year.
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days.
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period.
• Federal Student Loan Forgiveness offered through Savi .

For more details, visit: Unit 003 Benefits .

MINIMUM QUALIFICATIONS

• Two years of secretarial experience, including training in office productivity software and the use of modern office equipment.
• Other combinations of experience and education which meet the minimum requirements may be substituted.
• The City job description can be found here .
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• For information regarding pre-screening and driving positions, click here .
• Positions in the Police Department must meet the background standards that are appropriate to non-sworn positions. The general factors for disqualification are listed here .

PREFERRED QUALIFICATIONS

The minimum qualifications listed above, plus:

• Experience with/in:
  • Using software such as Remedy force and Visual Homes.
  • Answering a high-volume of telephone calls and greeting customers.
  • Microsoft Office products (Word, Excel, Access, Outlook).
  • Performing procurement functions, accounts payable functions, and tracking contracts.
  • Using SAP/SRM.
  • Proofreading and editing documents for correct spelling, grammar, and format.
  • Frontline reception.
  • Scheduling, booking rooms, and maintaining calendars.
  • Keeping inventory and ordering office supplies
  • Managing electronic files.
  • Organizing and submitting reports.

RECRUITMENT DATES

Recruitment closes August 29, 2024. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

HOW TO APPLY

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.
• If you are in need of computer resources, click here for free options.
• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.
• Explore other Employment Opportunities with the City of Phoenix .
• Subscribe to receive e-mail notifications about new employment opportunities.
• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700 .

REFERENCE

Secretary II, JC:00320, ID# 54825, 08/16/2024, USM, BL, Benefits: 003.

Building the Phoenix of tomorrow.

#DoWorkThatMakesPhoenixWork

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.