Secretary Senior

Title: Secretary Senior DSP00888

State Role Title: Admin and Office Spec II

Hiring Range: Negotiable and commensurate with experience.

Pay Band: 2

Agency: Department of State Police

Location:Charlottesville, Virginia

Agency Website:vsp.virginia.gov

Recruitment Type: General Public - G

Job Duties

About the Position:
The Virginia State Police is seeking an organized team player in Division Three, Area 18 in Charlottesville, Virginia. The person in this position serves as the area office manager and provides administrative assistance to the area First Sergeant, Sergeants, and Troopers; organizes and monitors the daily workflow, independently adjusting priorities, and restructuring work; prepares and types reports, complaints, use of force investigations, and forms; accepts, logs, and disseminates subpoenas; serves as file custodian of administrative, operations, personnel, equipment and report files; manages maintenance requests, security, and purging of area file; monitors, orders; receives and distributes office supplies; maintains equipment and keeps an up-to-date inventory of equipment; serves as an Alternate Evidence Custodian and testifies in court when subpoenaed; and acts independently on behalf of the First Sergeant where time is of the essence in meeting work deadlines and the mission of the area office.

About the Agency:

We are seeking to expand our diverse team of change makers and innovators. As a member of the VSP family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with VSP!

VSP embraces inclusion and diversity in our workforce and in the protection of all people. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become a best-in-class state government agency. We are firmly committed to our family-like culture and are seeking to expand our team.

Minimum Qualifications

•Working knowledge of general office and clerical practices and procedures; of basic mathematics; of office equipment; and of standard English grammar, spelling, punctuation, and usage.
•Skill in operating a computer, typing/keyboarding, and use of Microsoft Office applications.
•Demonstrated ability to manage and organize general office operations; to analyze and solve problems to expedite workflow and daily office functions; to compose, prepare, and track correspondence, reports and other documents and complete forms; to collect and assemble information; to operate standard automated office equipment; to communicate effectively in English, orally and in writing with the public and other agencies; to interpret and follow oral and written rules and regulations; and to work independently and as part of a team.
•Graduation from high school or equivalent.
•Significant secretarial experience.
•Prior experience in office operations and customer service.
•Must be qualified to serve as a Notary Public.

Additional Considerations

None

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.

Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P. M. on September 18, 2024. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.

PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at civilianemployment@vsp.virginia.gov.

The Department of State Police is an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation, or any other categories protected by applicable federal, state, or local laws.

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

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