Senior Executive Assistant

Nakuuruq is seeking a Senior Executive Assistant to work in the Northern Capital Region (NCR) in support of a program supporting the Administration for Strategic Preparedness and Response (ASPR).Responsibilities

• Provide direct support to Senior Government personnel in both administrative and support services.
• Oversee executive assistants tasks and programs.
• Coordinate activities with direct reports and other staff.
• Review documents for ASPR executives.
• Manage schedules, answer phones, make appointments, and conduct action items for Government personnel.
• Greet guests.
• Answer telephones, route calls, and take messages.
• Schedule and monitor the staff calendars.
• Organize files and other written communications.
• Coordinate activities with direct reports and other staff.
• Take meeting notes and prepare correspondence for signature.
• Make travel arrangements and prepare travel vouchers.
• Coordinate special projects such as white papers, reports, and briefings.
• Edit and update documents such as white papers, reports, staffing/hiring, management directives and policy.
• Provide meeting notes/minutes, action items and schedules of activities for Front.
• Office personnel and groups.
• Review and write executive correspondence and documents.
• Pick up and deliver mail.
• Track/manage office supplies.
• Format documents, route, and track approvals.
• Check, track, maintain and distribute specified email 'in-box' for various functions, such as proposal and/or invoice submissions.
• Other clerical/administrative tasks, as required.
• Track Broad Agency Announcement (BAA) process, to include:
• Daily monitoring of the BAA inbox for white paper and proposal submissions,
• Enter BAA submissions into the ASPR Knowledgebase and onto the internal tracking spreadsheet,
• Reference current BAAs to determine appropriate points of contact within C&G and BARDA and distribute submissions accordingly,
• Update and maintain the internal BAA tracking spreadsheet as submissions move along through the process,
• Answer inquiries from companies regarding the status of their submissions, and
• Provide BAA submission updates at biweekly team meetings.

Qualifications

• Bachelor's of Arts (BA) or Bachelor's of Science (BS) degree in a relevant field.
• 4-6 years of experience in an executive assistant position.
• Proficient using Microsoft Office Suite of programs including Word, Outlook, PowerPoint, and Excel.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Ability to work independently, self-motivated, and proactive.
• Meet deadlines with high quality work in a fast-paced environment.
• Very strong interpersonal skills and the ability to build relationships with stakeholders.
• Track record of delivering well-organized and accurate work.
• Excellent critical thinking, written and verbal communication skills.
• Must be able to pass an HHS Public Trust background check.

Desired Qualifications

• Experience using Microsoft SharePoint.

Pay Range40.00-43.27BenefitsSCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.