Senior Executive Assistant - Sponsored Programs Administration

Hiring Department

Sponsored Program Administration

Job Description

Job Description:

Sponsored Programs Administration (SPA) at the University of Missouri is pleased to announce the opening of a Senior Executive Assistant position. This position supports the Director of Sponsored Programs Administration as well as the SPA leadership team.

Primary duties include the following:

• Coordinate Research Administration training opportunities.
• Manage departmental purchasing, staff equipment needs, and ProCard purchases
• Supervise Office Support Staff duties, including mailing invoices and processing consulting agreements.
• Oversee the cash receipts process for manual checks received in Sponsored Programs, ensuring policy compliance.
• Arrange and manage staff travel for professional development, including reimbursements.
• Schedule and manage internal SPA staff meetings and maintain/update distribution lists and the internal Resource Page.
• Coordinate SPA maintenance tickets with campus facilities.
• Welcome new SPA staff, ensuring system access, equipment setup, and introductions.
• Oversee various administrative duties, including the Dunning Letter process, and logging PCEs.
• Review and distribute BCM errors daily.
• Support the Director with calendar management, meeting scheduling, material preparation, and other tasks.
• Manage the process to ensure faculty complete the required Responsible Conduct of Research training.

You should possess good professional judgment, a strong work ethic, and be able to appropriately prioritize project deadlines in a self-directed environment. In addition, you should have strong problem solving and organizational skills, excellent customer service skills, a collaborative nature, and be able to manage priorities and meet deadlines. Strong Microsoft Office Suite and Adobe Acrobat skills, as well as strong written and oral communication skills, are required.

Top Reasons to Work for the Sponsored Programs Administration:

• We offer flexibility and support work-life balance.
• We promote professional development opportunities so you gain new skills and competencies to sharpen your professional edge.
• We celebrate often so you can connect with your co-workers on issues other than just work!

Join our team - Apply today!

Shift

Monday-Friday, 8 am-5 pm

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary

Anticipated Hiring Range

Salary Range: $51,875 - $63,000 per year
Grade: GGS-010

University Title: Senior Executive Assistant

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Application Materials

Application, resume, and cover letter

Community Information

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours' drive from St. Louis and Kansas City, Columbia is Boone County's largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen cultural festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits .

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.