Student Affairs Events Manager

The University of Virginia Division of Student Affairs invites applications for an exciting opportunity within the Division - Events Manager. The University's mission to develop engaged citizen-leaders is the foundation of the Division of Student Affairs work, which is guided by six core values - academic rigor, diversity and inclusion, health and wellness, honor, public service, and student self-governance. The Division consists of over 200 employees all working together, for and alongside students, to create the distinctive student experience for which UVA is known.

Events Managers assist with a variety of event activities, including processing facility reservation requests, supporting client accounts, maintaining vendor relationships, and helping to plan and execute events. They gather cost information and make recommendations to clients. Event Managers compile event material, run usage reports, process billing, and update the event calendar, as necessary. They coordinate details and event logistics and adhere to a budget.

Responsibilities include:

• Assist Events Manager in aspects of event planning, including scheduling facilities, negotiating rental costs with clients, ensuring adequate staffing for events, tracking expenditures, collecting fees and maintaining necessary financial records, budgeting for events, and overseeing daily facility usage.
• Handle customer relations issues.
• Ensure student employee staff is prepared to serve customers daily. Identify current projects and tasks to be completed.
• Process reservation requests and maintain database. Prepare set-up reports and investigate and resolve problems.
• Ensure daily readiness of the Event Management office and document procedures.
• Update outgoing telephone message on a regular basis.
• Collaborate with the Events Operation Manager to provide operational support.
• Oversee the processing of facility requests via EMS and 25Live software.
• In addition to the above job responsibilities, other duties may be assigned.

Minimum Requirements:

Education: High School Diploma or equivalent

Compensation and Benefits:

The hiring range for this position is $19.32-$24.14 per hour , commensurate with qualifications and experience. Employment is contingent on successful completion of a background check. This is a nonexempt-level, overtime eligible position with UVa benefits. Employees' benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off
• Parental and Community Service Leave
• Health plan with options to meet healthcare and financial needs available immediately
• Competitive retirement benefits
• Tuition and professional development benefits after six months of employment
• Employee wellness program featuring activities to earn up to $500/year.

About Charlottesville and UVA:

Consider working on the beautiful Grounds of the historic University of Virginia. Located in the thriving and growing city of Charlottesville, Virginia, UVA is a world class institution with nationally ranked schools and programs, diverse and distinguished faculty, a major academic medical center and proud history as a renowned research university. Charlottesville is nestled in the heart of the Blue Ridge Mountains on the edge of Shenandoah National Park, while also being just 2.5 hours to Washington, DC and 3 hours to the ocean. Charlottesville is home to a seemingly endless array of award-winning restaurants, wineries, attractions, schools, and businesses. Learn more about all CVille has to offer .

Application Instructions:

Please apply through the UVA job board , search for R0063255, and complete an application online. Internal applicants please search "Find Jobs" in Workday. Include the following documents:

• A CV/resume
• A cover letter
• Contact information for three references (name, email address, telephone number, and address).

The position is open until filled and review of applications will begin in early August . Applications that do not contain all of the required documents will not receive full consideration. References will be completed via UVA's standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process. A minimum of three is required. For questions about the application process, please contact Michele Jarman , Academic Recruiter.

Physical Demands:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend events, meetings, and programs.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.