Student Assistant - Admin Facilities Services

Under close supervision of the Staff Services Manager II (SSM II), the student assistant will provide support to the facility analysts and occasional projects assigned by the SSM II. These tasks and duties are outline below under essential functions. Facility Services supports all aspects of both department owned and leased buildings for the California Department of Technology.

• Relocate staff and equipment

• Respond to Service Desk tickets

• Assist with updating department floorplan and seating chart diagrams

• Direct movers in the relocation of furniture and equipment

• Assist with modular furniture reconfigurations

• Prepare vacant cubicles and private offices for incoming staff

• Assist with modular and other furniture inventory located in the department's warehouse

• Assist with the management of the department's bike locker program

• Make minor temperature adjustments in conference rooms, private offices and cubicle suites.

• Submit visitor log information and escorting vendors performing facility-related work in the building

• Conduct periodic facility walk-thru and checklist

• Work closely with property managers, contractors, building engineers facilities, warehouse and security staff

You will find additional information about the job in the Duty Statement .

Working Conditions
The Student Assistant will work a varied shift between 8 am and 5 pm, Monday through Friday. The candidate must be dependable, punctual, work well with others, and exercise good judgment. The Student should be able to understand and follow oral and written directions, ability to meet deadlines, perform work with a high degree of accuracy, and show interest in assuming increased responsibility. The student may have exposure to confidential data and will be required to sign and adhere to a confidentiality statement. The student must have familiarity with industry-standard communication tools and methodologies for teleworking such as MS Teams, Skype, WebEx, and Zoom.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• STUDENT ASSISTANT

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-448439

Position #(s):
695-380-4870-001

Working Title:
Student Assistant - Admin Facilities Services

Classification:
STUDENT ASSISTANT $16.00 - $19.22

# of Positions:
1

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
Student Assistant

Department Information California Department of Technology
P.O. Box 1810
Rancho Cordova, CA 95741-1810
Attn: HR- Sean Singh RPA 24-L001 / JC#448439

Department Website: https://cdt.ca.gov/career-opportunities/students/

Special Requirements

The Student must be registered as a graduate student, carrying a minimum of 4 semester units, or 6 quarter units, possess a minimum 3.5 GPA,

Registration as a graduate student in a college or university of recognized standing. (Persons appointed during the summer months must produce evidence of eligibility for such registration in the following enrollment period.)

College Transcripts: Students must include unofficial transcripts for verification. If selected you may be required to provide official transcripts at the time of hire.

Do NOT include confidential information such as social security numbers, date of birth, marital status, equal employment opportunity data, examination scores and LEAP information.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 9/13/2024
Who May Apply
This is a non-testing classification, therefore anyone meeting the minimum qualifications listed on the classification specification may apply for this position. Individuals who are, or have been, a dependent child in foster care, a homeless youth, or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. If you are applying under this eligibility status, please note on your application your eligibility by stating "preference under Government Code section 18220". Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Technology
Attn: HR - Sean Singh RPA 22-S22 / JC#333702
Selection Services Unit
P.O. Box 1810
Rancho Cordova , CA 95741

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Technology
Security 2nd Floor - Drop Off
Selection Services Unit
P.O. Box 1810
Rancho Cordova , CA 95741
HR - Sean Singh RPA 22-S22 / JC#333702
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• School Transcripts

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The duties will be performed primarily at our Rancho Cordova locations, but will occasionally require travel between other department locations in the Sacramento area. This position requires a valid drivers license and an excellent driving record.

Essential duties include but are not limited to:

• Relocate staff and equipment

• Respond to Service Desk tickets

• Assist with updating department floorplan and seating chart diagrams

• Direct movers in the relocation of furniture and equipment

• Assist with modular furniture reconfigurations

• Prepare vacant cubicles and private offices for incoming staff

• Assist with modular and other furniture inventory located in the department's warehouse

• Assist with the management of the department's bike locker program

• Make minor temperature adjustments in conference rooms, private offices and cubicle suites.

• Submit visitor log information and escorting vendors performing facility-related work in the building

• Conduct periodic facility walk-thru and checklist

• Work closely with property managers, contractors, building engineers facilities, warehouse and security staff

Benefits N/A

Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Department Website: https://cdt.ca.gov/career-opportunities/students/
Human Resources Contact:
Sean Singh
(279) 203-4826
sean.singh@state.ca.gov
Hiring Unit Contact:
Sabrina Donelli
(916) 750-7682
Sabrina.Donelli@state.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Lisa Cooper
(916) 926-7657
Lisa.Cooper@state.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information - Please read

This student position is contracted with the Foundation for California Community Colleges (FCCC); the student will perform work for the California Department of Technology, but is considered an employee of the Foundation for California Community Colleges.

Individuals who are, or have been, a dependent child in foster care, homeless youth, or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. If you are applying under this eligibility status, please note in your cover letter your eligibility by stating "preference under Governmental Code section 18220". Please not that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.

Applicants will be screened and only the most qualified applicants will be selected for an interview.

Additional Application Instructions

Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement.

Applicants who wish to submit hard copy applications shall use the most current version of the State Application (STD. 678) revised 12/2021. Applicants who fail to submit the most current version of the STD. 678 may be disqualified. Employment Application STD.678

Note: Applications must include a description of the duties performed for each position held; reference to a resume in place of a description of the duties will not be accepted. Failure to submit a completed STD 678 may result in you being screened out. Only the most qualified candidates will be invited to an interview.

Please note that the CalCareer system will not allow you to make changes to your application information once it is submitted. For all other questions regarding your CalHR CalCareer account, you may contact the CalCareer Unit at (866) 844-8671.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.