Support Specialist - Exec 2

Job Details

Working Title : Support Specialist
Job Class: Exec 2
Agency: Office of the Legislative Auditor

• Job ID: 80633
• Location: St. Paul
• Telework Eligible: Yes - hybrid work schedule
• Full/Part Time: Full-Time
• Regular/Temporary: Regular/Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 10/4/2024
• Closing Date: 10/15/2024
• Hiring Agency/Seniority Unit: Office of the Legislative Auditor
• Division/Unit: Support Services Division
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $25.73 - $36.58 / hourly; $53,724 - $76,379 / annually
• Classified Status: Classified

The work you'll do is more than just a job.

OLA is a professional, nonpartisan office in the legislative branch of Minnesota state government. With a staff of 65, the office audits state agencies; evaluates state-funded programs; and conducts special reviews and investigations related to alleged misuse of state resources, alleged noncompliance with state laws, or legislative requests.

Job Summary

This position exists to provide confidential support and assistance to the Office of the Legislative Auditor (OLA) and to assist in the production of reports issued by the Financial Audit Division, Program Evaluation Division, and Special Reviews Unit. In addition, this position maintains human resources data for OLA employees. Duties include but are not limited to the following:

• Assist OLA Administrative Support Specialists in the production of final reports and other tasks.
• Provide administrative support for the Legislative Audit Commission (LAC) and its subcommittees.
• Process data entry updates relating to employee records.

Skills to be assessed during the interview process:

• Proofreading and formatting skills (candidates selected for an interview will be required to take a timed test on the day of the interview).
• Excellent communication and interpersonal skills.
• A demonstrated ability to handle confidential and not-public information.
• A demonstrated ability to maintain good working relationships with a diversity of individuals, including staff, elected officials, and the public.
• A demonstrated ability to work effectively both independently and as part of a team.

Qualifications

Minimum Qualifications

To be considered, a candidate must submit a cover letter and must have:

• Two years of progressive and directly related work experience OR
  successfully completed a two-year administrative support program at an educational institution plus one year or more of directly related work experience.
• Expertise in word processing and presentation software (e.g., Microsoft Word and PowerPoint).
• Experience preparing, editing, and printing reports and other documents; formatting complex tables; and creating effective graphics.
• Demonstrated proficiency in proofreading skills, and mastery of grammar, punctuation, and spelling.
• Experience with video conferencing and Microsoft Teams.
• Ability to meet deadlines, manage multiple tasks, and adapt to shifting priorities.

Preferred Qualifications

• Experience entering employee data using HR data management systems, such as Peoplesoft.
• Knowledge of Minnesota state government and the legislative process.

Additional Requirements

• Cover letters and resumes will be reviewed to identify applicants meeting minimum and preferred requirements. Selected applicants will go through an interview process and will be required to submit employment references. At the time of the interview, applicants will be required to take a timed proofreading and formatting test.
• We will conduct background checks prior to any employment offer. Violations relevant to the work OLA conducts may disqualify an applicant.
• Due to the nonpartisan nature of our office, applicants with extensive prior partisan work experience may be disqualified.
• Applicants must be legally authorized to work in the United States without needing sponsorship for an employment visa (e.g., H1B status).

Application Details

How to Apply

Interested applicants must submit a cover letter with their resume. You may do this by uploading the documents as a single file attachment, or uploading the cover letter separately from the resume. If you have questions about applying for jobs, please contact the job information line at 651-259-3637 or e-mail careers@state.mn.us .

Contact

If you have job-specific or benefits-related questions, contact Nicole Miner at Nicole.A.Miner@state.mn.us .

About Office of the Legislative Auditor

OLA helps to improve state government by promoting good management in state agencies and enhancing program effectiveness.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition loan reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

OLA is an equal opportunity employer that prohibits discrimination and will make decisions regarding employment, including hiring, promotion, and advancement, without regard to race, color, national origin, religion, sex, age, disability, gender identity, military service, marital or familial status, public assistance status, genetic information, or any other basis protected by federal or state nondiscrimination laws.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.