Temporary Worker - Accounts Payable ClerkJOB STATUS: OPEN POSTING DATE: 05/09/2024 CLOSING DATE: 05/22/2024 04:00 PM POSTING NUMBER: 045849 LOCATION: Admin Finance Office - 727 POSITION TITLE: Temporary Worker - Accounts Payable Clerk
JOB DESCRIPTION:
To process all purchase orders in such a manner that vendors are paid promptly and accurately.
DUTIES and RESPONSIBILITIES:

1. Receive and maintain file of all outstanding purchase orders.


2. Receive & distribute USPS mail and inter-office mail.


3. Print & distribute electronic invoices.


4. Match invoices to outstanding purchase orders and process payment.


5. Verify & release department invoice batches.


6. Organize storage for weekly check processing.


7. Process travel advances and reimbursements.


8. Balance daily payable activity.


9. Maintain Outstanding Purchase Order List. Research old purchase orders as well as invoices over ninety-days old.


10. Conduct post-audit of weekly check run by examining, and verifying invoices to actual payment data for accuracy prior to checks being released for payment.


11. Review vendor statements marking paid items and researching any unpaid items.


12. Contact vendors regarding problem invoices.


13. Contact originators of purchase orders regarding payable problems with purchase order and invoices.


14. Maintain confidentiality.


15. Regular attendance.


16. Other tasks as assigned.

EXPERIENCE:

• Basic computer experience

QUALIFICATIONS:
Education/Certification:

• High School Diploma or GED

Special Knowledge/Skills:

• Ability to understand and follow oral and written instructions and to maintain records
• Maintain effective working relationships with other personnel, teachers, school administrators, vendors and the public
• Ability to plan and evaluate work for timely vendor payments
• Ability to understand and work with computers
• Ability to perform routine bookkeeping assignments
• Ability to work in a fast paced environment
• Attention to detail

• Good understanding of handling office assignments

CONTACT INFORMATION:
Mental Demands/ Physical Demands/Environmental Factors:Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; maintain emotional control under stress. Moderate standing, lifting and stooping. Frequent sitting and typing. Repetitive hand motions; prolonged used of computer.
APPLY TO:
To apply for this position, click "login" above. Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. Directors have requested no telephone calls, please.
SALARY:
Pay Grade: Part Time - minimum hourly rate - $10.54
DAYS: 232 START DATE: