Job Description

JOB OBJECTIVE: Perform highly complex (senior-level) accounting, technical support, and budgeting work in support of the Texas Historical Commission (THC) within the Finance and Accounting Division. Work involves monitoring, maintaining, and overseeing accounting systems, procedures, and controls and preparing and overseeing the preparation of financial analyses and reports. Assist the Lead Budget Analyst in preparing and monitoring agency budgets and performance measures reported to the LBB. This position will support the THC Centralized Accounting and Payroll/Personnel System (CAPPS) and provide ongoing internal agency user support. Work under minimal supervision, with considerable latitude for the use of initiative and independent judgment.

ESSENTIAL DUTIES:

BUDGET DUTIES

1. Coordinate various budget and accounting functions, delivering accurate and timely reporting processing.
2. Manage the Uniform Statewide Accounting System (USAS)/Automated Budget Evaluation System (ABEST) quarterly Reconciliation reporting.
3. Perform the analysis and interpretation of expenditure patterns, budget projections, and the agency's financial position.
4. Perform monthly projections, expenditure, and appropriation analysis.
5. Prepare budget entries and reports using USAS and Centralized Accounting Payroll/ Personnel System (CAPPS) Financials.
6. Research errors, solve issues, and budget check requisitions in the CAPPS Financial module.
7. Prepare various budget and accounting reports for management.
8. Prepare and perform monthly reconciliations between various CAPPS modules such as Accounts Payable, Journal Ledger, Budget Ledger, and Asset Management.
9. Prepare fiscal notes and analyses of legislation.
10. Assist with the development and maintenance of assigned internal operating budgets.
11. Assist with Legislative Appropriations Requests, Operating Budget preparation, AND Performance Measures.
12. Assist in the collection, organization, analysis, and/or preparation of materials in response to program information and reports.
13. May assist with preparing Annual Financial Report (AFR) schedules, exhibits, and notes.
14. May assist with reporting requirements to other agencies.

CAPPS DUTIES

1. Review, prepare, and analyze monthly reconciliations between CAPPS and USAS, including the HX and IN CAPPS reconciliations, to ensure appropriate liquidation entries are created after data from the HX file and IN records are matched.
2. Serve as the level one support for troubleshooting and coordinating issues between CPA and THC technology staff. Escalate level 2 CAPPS issues to the CPA support desk.
3. Attend and participate in CAPPS training, user group, and governance meetings and report updates and changes to staff.

OTHER

1. Adhere to an established work schedule with regular attendance.
2. Follow all THC safety guidelines/procedures and ethics requirements.

NON-ESSENTIAL DUTIES:

1. Perform other duties as assigned.

Qualifications:

(The application must specifically state how each of the following qualifications are met):

• Graduation from an accredited four-year college or university (one year of relevant work experience related to the essential duties may substitute for one year of college);
• Minimum three years' work experience in state government financial, budget, and/or accounting services;
• Experience providing support for the CAPPS Financial module;
• Advanced Microsoft Excel skills, including use of formulas and pivot tables;
• Experience working with Texas state government processes, policies, and procedures;
• Valid driver's license, acceptable driving record, and ability to drive a state vehicle; and
• Required to travel up to 5% of the work period.
• An in-basket Excel activity will be administered prior to the interview.

PREFER:

• Master's degree in accounting, Business, Public Administration, Computer Science, Computer Information Systems, Management Information Systems, or a closely related field;
• Experience working with the State of Texas Uniform Statewide Accounting System (USAS);
• Experience with PeopleSoft security setup;
• Familiarity with Tableau and Power BI; and/or
• Experience with query design and analysis.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of Accounting, Budgeting, and Procurement processes and procedures;
• Effective verbal and written communication, human relations, and organizational skills;
• Skill in identifying and analyzing resources needed and actions to be taken to ensure division needs are met;
• Skill in prioritizing, identifying, and communicating project resources and updates needed to complete multiple projects concurrently within scheduled deadlines;
• Skill in providing customer service excellence to both internal and external customers;
• Skill in operating a personal computer with word processing, database, and spreadsheet software;
• Ability to accurately and efficiently work with large data sets;
• Ability to identify and implement process improvement and automation opportunities;
• Ability to work in a setting requiring self-motivation/cooperative decision-making and to work effectively with diverse groups of people;
• Ability to work effectively under pressure and meet strict deadlines while maintaining extreme attention to detail;
• Ability to multi-task in a fast-paced environment;
• Ability to adapt successfully and quickly to change and deliver quality results in a timely manner;
• Ability to plan, organize, and work independently, as well as within a team environment;
• Ability to anticipate needs and risks;
• Ability to exercise sound judgment and discretion; and
• Ability to maintain the highest level of confidentiality.

REGISTRATION, CERTIFICATION, OR LICENSURE:Must have or obtain a valid Driver's License and Defensive Driving Course to be able to operate state vehicles.

ENVIRONMENT/PHYSICAL CONDITIONS: Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking, standing, pulling and pushing, kneeling, stooping, and bending, performing tasks requiring fine motor skills and coordination, and safely lifting and carrying items weighing up to 50 pounds. Must be able to work extended periods at a computer, and may require working extended hours and some evenings, weekends, and overnight, as needed. Involves safely operating a state vehicle and, driving for long distances, and traveling by airplane. Telework policy permits up to three days per week of remote work.

MILITARY EMPLOYMENT PREFERENCE: All CAPPS Recruit job postings extend priority of service to veterans, a surviving spouse, orphan of a veteran who was killed while on active duty, spouse of a member of the US Armed Forces/Texas National Guard serving on active duty, or spouse of a veteran with a disability if the spouse is the primary income for the household.

To receive Military Employment preference, a copy of the DD 214, NA Form 13038, VA Summary Benefits Letter, or a DD Form 1300 with an applicable marriage license or birth certificate must be provided before an interview can be extended.

REMARKS (Application procedures, Special requirements): State of Texas application must be submitted through the CAPPS website. Only applicants interviewed will be notified of their selection or non-selection. Resumes will NOT be accepted in place of a completed application.

The Texas Historical Commission is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (gender, sexual orientation, and pregnancy), national origin, disability, age, military status, genetic information, or protected activity in recruitment, selection, appointment, training, promotion, retention, or any other personnel action or deny any benefits or participation in programs or activities which it sponsors.

As part of the employment process, THC will conduct a driving and criminal background check. Unsatisfactory information relevant to the position may disqualify the applicant from employment.

Disability access for testing and interview accommodations can be provided upon reasonable notice by contacting Human Resources at 512-305-6729.

THC participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Additional Military Crosswalk information can be accessed at:

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AccountingAuditingandFinance.pdf

Veterans: Go to www.texasskillstowork.com for assistance with translating your military work experience and training courses into civilian job terms, qualifications/requirements, and skill sets.

For New Hires/Rehires: Health insurance is available on the 1st of the following month after a 60-day waiting period.

AN EQUAL OPPORTUNITY

AFFIRMATIVE ACTION EMPLOYER