Job Description

$800.00 Recruitment Bonus Available

*Current employees not eligible

JOB OBJECTIVE: Perform highly complex or advanced purchasing, procurement, and contract development work for the Administration Division at the Texas Historical Commission (THC). Work involves planning, organizing, coordinating, and preparing specifications for commodities and services, bid specifications,procurement documents, and sourcing requisitions to purchase orders. Prepare and administer large-scale construction contracts; maintain records of items purchased, received, prepared, and issued for the agency. Work under minimal supervision, with considerable latitude for the use of initiative and independent judgment.

ESSENTIAL DUTIES:

Purchasing:

1. Process requisitions and order merchandise, supplies, and equipment, including initiating and approving emergency purchases by using, interpreting, and monitoring guidelines, rules, policies, and laws.
2. Prepare and review bids and orders to verify accuracy, terminology, and specifications.
3. Review and tabulate bids and orders to determine the lowest or best bids for the best value purchase.
4. Coordinate, review, and distribute bid invitations to vendors.
5. Monitor legal and regulatory requirements for purchasing.
6. Monitor and track contractors' performance. Resolve procurement issues and participate in and assist in dispute resolution processes.
7. Oversee receiving, storing, and issuing of items purchased.
8. Maintain requisitions and purchase voucher logs.
9. Prepare or assist with the preparation of required purchasing reports.
10. Maintain vendor files and contracts.
11. Assist agency staff in understanding and following the purchasing process.
12. Develop solicitations by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications.
13. Assist in the preparation of specifications for bids.
14. Assist in procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scoring.
15. Prepare purchase contracts and issue purchase orders for awarded bids.
16. May train others.
17. Adhere to an established work schedule with regular attendance.
18. Follow all THC safety guidelines/procedures and ethics requirements.

HUB Program Assistance

1. Facilitate compliance with the agency's good faith effort criteria, HUB reporting, and marketing and outreach efforts for HUB participation.
2. Validate vendor-submitted HUB Subcontracting Plans and Monthly Progress Reports for compliance.
3. Work with vendors on becoming HUB certified.
4. Prepare or assist with the preparation of required HUB reports.
5. Adhere to an established work schedule with regular attendance.
6. Follow all THC safety guidelines/procedures and ethics requirements.

NON-ESSENTIAL DUTIES:

1. Perform other duties as assigned.

Qualifications:

(The application must specifically state how each of the following qualifications are met):

• Graduation from a four-year college or university (two years of relevant work experience related to the essential duties may substitute for one year of college);
• Minimum of two years (Purchaser IV) or four years (Purchaser V) of work experience in the procurement of goods and services in a governmental agency;
• Certified Texas Procurement Manager (CTPM) or Certified Texas Contract Developer (CTCD).
• Valid driver's license, acceptable driving record, and ability to drive a state vehicle; and
• Required to travel up to 10% of the work period.

PREFER:

• Graduation from an accredited four-year college or university;
• Work experience in the procurement of goods and services at a Texas state agency; and/or
• Work experience using Centralized Accounting and Payroll/Personnel System (CAPPS).

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of purchasing and procurement methods and procedures; of contracting regulations; of negotiating contacts; of developing contracts; of state procurement and contracting principles and practices; of assigned commodities and products on the open market; of supply sources; of the principles of business administration and accounting; of reporting procedures; and laws of controlling state purchasing and contracting operations;
• Effective verbal and written communication, human relations, and organizational skills;
• Effective critical thinking skills;
• Skill in operating a personal computer with word processing, access databases, and Excel spreadsheet software;
• Ability to provide excellent customer service to both internal and external customers;
• Ability to evaluate contracts and recommend future status; to interpret policies, procedures, and regulations; to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements; to negotiate features of a contract; and experience with contract databases;
• Ability to evaluate bids, develop methods and procedures for locating supply sources, maintain a system of record keeping, and maintain effective working relationships with vendors and suppliers;
• Ability to train others;
• Ability to analyze problems, evaluate alternatives, and recommend effective solutions;
• Ability to work effectively under pressure and meet deadlines while maintaining extreme attention to detail;
• Ability to multi-task in a fast-paced environment;
• Ability to plan, organize, and work independently, as well as within a team environment;
• Ability to maintain the highest level of confidentiality.

REGISTRATION, CERTIFICATION, OR LICENSURE:Must have or obtain a valid Driver's License and Defensive Driving Course to be able to operate state vehicles; Certified Texas Procurement Manager (CTPM) or Certified Texas Contract Developer (CTCD).

ENVIRONMENT/PHYSICAL CONDITIONS: Must be able to work extended periods at a computer and may require working extended hours and some evenings, weekends, and overnight, as needed. Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking, standing, pulling and pushing, kneeling, stooping, and bending, performing tasks requiring fine motor skills and coordination, and safely lifting and carrying items weighing up to 30 pounds. Position requires regular, in-office presence, but the agency telework policy may permit future approval of up to three days per week of remote work, subject to job and performance requirements.

MILITARY EMPLOYMENT PREFERENCE: All CAPPS Recruit job postings extend priority of service to veterans, a surviving spouse, orphan of a veteran who was killed while on active duty, spouse of a member of the US Armed Forces/Texas National Guard serving on active duty, or spouse of a veteran with a disability if the spouse is the primary income for the household.

To receive Military Employment preference, a copy of the DD 214, NA Form 13038, VA Summary Benefits Letter, or a DD Form 1300 with an applicable marriage license or birth certificate must be provided before an interview can be extended.

REMARKS (Application procedures, Special requirements): State of Texas application must be submitted through the CAPPS website. Only applicants interviewed will be notified of their selection or non-selection. Resumes will NOT be accepted in place of a completed application.

The Texas Historical Commission is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (gender, sexual orientation, and pregnancy), national origin, disability, age, military status, genetic information, or protected activity in recruitment, selection, appointment, training, promotion, retention, or any other personnel action or deny any benefits or participation in programs or activities which it sponsors.

As part of the employment process, THC will conduct a driving and criminal background check. Unsatisfactory information relevant to the position may disqualify the applicant from employment.

Disability access for testing and interview accommodations can be provided upon reasonable notice by contacting Human Resources at 512-305-6729.

THC participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Additional Military Crosswalk information can be accessed at:

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_PropertyManagementandProcurement.pdf

Veterans: Go to www.texasskillstowork.com for assistance translating your military work experience and training courses into civilian job terms, qualifications/requirements, and skill sets.

For New Hires/Rehires: Health insurance is available the 1st of the following month after a 60-day waiting period.

AN EQUAL OPPORTUNITY

AFFIRMATIVE ACTION EMPLOYER