THC - Lead Complex Purchaser - Construction (Purchaser VII) 25-10

Job Description

JOB OBJECTIVE: Perform advanced (senior-level) responsibilities in the development, execution, and upkeep of procurement and contract functions within the Procurement and Contracting Services (PCS) Division. Act as the lead on complex procurement for construction projects and work on soliciting architects, engineers, general contractors, or design-build firms to support ongoing projects and new initiatives. You will collect project requirements from project managers and other subject matter experts, compile solicitations, facilitate evaluations, create tabulations, and provide award recommendations to agency staff and leadership. The role requires strong analytical skills, close attention to detail, and the ability to make well-documented and scored recommendations. May supervise the work of others. Work under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

ESSENTIAL DUTIES:

1. Develop procurement strategies, including market surveys, supplier qualifications, solicitation documents, specifications, evaluation criteria, and pre-award survey requirements.
2. Prepare and solicit competitive bid invitations, requests for proposals, requests for offers, request for qualifications, and coordinates evaluation and award processes.
3. Develop and/or refine bid evaluation instruments and the modification of solicitation templates and other contract-related documents.
4. Coordinate and facilitate procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scorings.
5. Coordinate the risk assessment process for contract monitoring and planning.
6. Collect, compile, and address questions from bidders in a fair manner.
7. Review and evaluate responses for responsive submissions.
8. Facilitate evaluation process and awards.
9. Train staff and division customers in new and existing policies and procedures; ensure consistent compliance with PCS policies and procedures by PCS section staff.
10. Resolve problems and complaints with purchase orders, contracts, and vendors; submit vendor performance reports and assist in resolving vendor performance issues.
11. Utilize strong interactive and collaborative skills in interfacing with business units and team members; manage complex interactions involving all parties and the overall needs of the agency.
12. Work with THC programs on negotiation strategies and meetings.
13. Tabulate all responses and work with THC Programs and the PCS Director for a recommendation for the award.
14. Perform cost analysis and negotiations in conjunction with contract awards.
15. Serve as the subject matter expert on construction procurement and ensure that THC complies with all applicable rules, laws, and regulations.
16. Process requisitions and order merchandise, supplies, and equipment, including initiating and approving emergency purchases by using, interpreting, and monitoring guidelines, rules, policies, and laws.
17. Adhere to an established work schedule with regular attendance.
18. Follow all THC safety guidelines/procedures and ethics requirements.

NON-ESSENTIAL DUTIES:

1. Perform other duties as assigned.

Qualifications:

(The application must specifically state how each of the following qualifications are met):

• Graduation from an accredited four-year college or university (one year of relevant work experience related to the essential duties may substitute for one year of college; any combination of college education and additional work experience can be used to meet this requirement);
• Minimum six years of experience in purchasing, procurement, or contracting services for a Texas State agency;
• Minimum of two years experience handling construction-related procurements and contracts;
• Experience drafting solicitation templates;
• Experience developing evaluation criteria and evaluation tools;
• Experience drafting procurement policies and procedures;
• Valid driver's license, acceptable driving record, and ability to drive a state vehicle; and
• Required to travel up to 10% of the work period.

PREFER:

• Graduation from an accredited four-year college or university with a degree in Accounting, Business, Public Administration, Computer Science, Computer Information Systems, Management Information Systems, or a closely related field;
• Experience with building and renovation construction contracts;
• Experience working with Procurement and Contracts module in CAPPS;
• Experience with Uniform Grant Management Standards (UGMS);

KNOWLEDGE, SKILLS, AND ABILITIES:

• Considerable knowledge of public purchasing laws, policy, methods and procedures, purchasing sources, and general and technical specification development and application.
• In-depth knowledge of the State of Texas procurement laws, regulations, procedures, and contract management guidelines;
• Effective verbal and written communication, human relations, and organizational skills;
• Effective critical thinking skills;
• Skill in the administration of State of Texas procurement and contracts and developing contracts;
• Skill in prioritizing, identifying, and communicating project resources and updates needed to complete multiple projects concurrently within scheduled deadlines;
• Skill in providing customer service excellence to both internal and external customers;
• Skill in operating a personal computer with word processing, database, and spreadsheet software;
• Ability to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals;
• Ability to analyze problems, evaluate alternatives, and recommend effective solutions;
• Ability to process information in a logical manner and to assess validity;
• Ability to work in a setting requiring self-motivation/cooperative decision-making and to work effectively with diverse groups of people;
• Ability to work effectively under pressure and meet strict deadlines while maintaining extreme attention to detail;
• Ability to multi-task in a fast-paced environment;
• Ability to adapt successfully and quickly to change and deliver quality results in a timely manner;
• Ability to plan, organize, and work independently, as well as within a team environment;
• Ability to anticipate needs and risks;
• Ability to exercise sound judgment and discretion; and
• Ability to maintain the highest level of confidentiality.

REGISTRATION, CERTIFICATION, OR LICENSURE:

• Must have or obtain a valid Driver's License and Defensive Driving Course to be able to operate state vehicles.

• Certified Texas Contract Developer Manager (CTCD)

• Certified Texas Contract Manager (CTCM), preferred

ENVIRONMENT/PHYSICAL CONDITIONS: Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking, standing, pulling and pushing, kneeling, stooping, and bending, performing tasks requiring fine motor skills and coordination, and safely lifting and carrying items weighing up to 30 pounds. Must be able to work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed.

MILITARY EMPLOYMENT PREFERENCE: All CAPPS Recruit job postings extend priority of service to veterans, a surviving spouse, orphan of a veteran who was killed while on active duty, spouse of a member of the US Armed Forces/Texas National Guard serving on active duty, or spouse of a veteran with a disability if the spouse is the primary income for the household.

To receive Military Employment preference, a copy of the DD 214, NA Form 13038, VA Summary Benefits Letter, or a DD Form 1300 with an applicable marriage license or birth certificate must be provided before an interview can be extended.

REMARKS (Application procedures, Special requirements): State of Texas application must be submitted through the CAPPS website. Only applicants interviewed will be notified of their selection or non-selection. Resumes will NOT be accepted in place of a completed application.

The Texas Historical Commission is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, genetic information, age, or disability in recruitment, selection, appointment, training, promotion, retention, or any other personnel action or deny any benefits or participation in programs or activities which it sponsors.

Section 651.005 of the Government Code requires males, ages 18 through 25, to provide proof of their Selective Service registration or exemption from the requirement as a condition of state employment.

As part of the employment process, THC will conduct a driving and criminal background check. Unsatisfactory information relevant to the position may disqualify the applicant from employment.

Disability access for testing and interview accommodations can be provided upon reasonable notice by contacting Human Resources at 512-305-6729.

THC participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Additional Military Crosswalk information can be accessed at:

http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_PropertyManagementandProcurement.pdf

Veterans: Go to www.texasskillstowork.com for assistance with translating your military work experience and training courses into civilian job terms, qualifications/requirements, and skill sets.

For New Hires/Rehires: Health insurance is available on the 1st of the following month after a 60-day waiting period.

AN EQUAL OPPORTUNITY

AFFIRMATIVE ACTION EMPLOYER