Job Description

HOW TO APPLY

Complete a State of Texas Application for Employment and the following additional forms (available athttp://www.tjjd.texas.gov/index.php/doc-library/category/304-forms):

1. TJJD Employment Application Supplement (HR-003)
2. Child Abuse Registry Check Consent Form (HR-028)
3. Disclosure of PREA Employment Standards Violation (HR-975)
4. Authorization to Release Information (HR-074)

Failure to complete and submit the above forms will cause delays in your consideration for this position.

Apply Online at https://capps.taleo.net/careersection/644/jobdetail.ftl?job=00043448&tz=GMT-05:00 and attach to the application the above additional forms along with copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).

Apply through Work-In-Texas at https://www.workintexas.com/vosnet/loginintro.aspx. You will also need to complete and attach to the application the supplemental questions/forms indicated above along with a copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214). The additional forms are available at: http://www.tjjd.texas.gov/index.php/doc-library/category/304-forms) and can be submitted via email to: hrjobsrjackson@tjjd.texas.gov.

Apply via Email to hrjobsrjackson@tjjd.texas.gov. Send completed application, supplemental questions/forms, and copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).

PLEASE NOTE

Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month & year), supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete. Resumes do not take the place of this required information.

Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.

BENEFITS

State of Texas Benefits and Retirement Information can be found at https://www.ers.texas.gov. Benefits include: Retirement plan, paid group health & life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary AD&D Insurance, Dependent Health & Life insurance, Health & Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.

GENERAL DESCRIPTION

Performs advanced (senior-level) administrative support or technical program assistance. Work involves coordinating the dissemination of information, developing and maintaining tracking and records management systems, and coordinating internal administrative support work. Provides professional administrative support to supervisors, managers, and directors. May assist in directing or planning operations of the agency's programs. May train and/or supervise office staff. May make policy interpretations and decisions in the absence of the supervisor.

Works under limited supervision with considerable latitude for the use of initiative and independent judgment. May require working in excess of 40 hours per work week.

ESSENTIAL FUNCTIONS

Reviews and processes incoming mail.

Composes, prepares, and edits correspondence, reports, studies, forms, documents, brochures, and manuals to maintain daily operations.

Compiles and edits data for spreadsheets, charts, graphs, and databases; and prepares summaries or reports.

Answers and routes incoming phone calls, takes messages, and greets and directs visitors to the appropriate staff.

Responds to inquiries regarding technical program or administrative regulations, policies, and procedures.

Schedules and coordinates supervisor's calendar, travel arrangements and reservations, and completes travel reimbursement vouchers.

Maintains an assignment tracking system for the department/facility.

Orders and maintains supplies; assists with general human resources work; and coordinates general office duties.

Develops and maintains records management systems.

Develops administrative and technical policies and procedures.

Performs or assists with conducting the semi-annual inventory of fixed assets.

Assists with the coordination of meetings, conferences, and seminars to ensure meeting schedules are provided to participants.

Assists in the planning and execution of agency programs.

May train and/or supervise the work of other administrative/clerical staff.

Reports any presence or perception of racial, ethnic, and/or gender disparity.

Performs a variety of related duties not listed, to be determined and assigned as needed.

Performs all duties in compliance with agency safety policies and procedures:

• Reports safety hazards and corrects hazards when possible.
• Completes required documentation in the event of an accident/injury within requested time frames.

Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.



Qualifications:

MINIMUM QUALIFICATIONS

Experience in administrative support, clerical, or general office work in a field relevant to the assignment.

This position is subject to mandatory pre-employment drug testing and any offer of employment is contingent upon results from a drug screen conducted for the agency.

PHYSICAL & MENTAL CHARACTERISTICS

The following physical and mental characteristics are representative of those deemed necessary for an employee to successfully perform the various duties of this job. Reasonable accommodations will be made as needed to enable individuals with disabilities to perform essential functions.

• Analyzing
• Ability to communicate effectively, orally and in writing
• Ability to see
• Ability to hear (with or without aid)
• Heavy lifting, up to 25 lbs.
• Heavy carrying, up to 25 lbs.
• Pulling
• Pushing
• Repeated bending
• Sitting
• Operate motor equipment
• Reaching above shoulder
• Grasping
• Identify colors
• Alphabetizing

KNOWLEDGE, SKILLS, AND ABILITIES

1. Knowledge of:

• Office practices and administrative procedures.

• Business English, spelling, and punctuation.

• Agency policies and procedures.

• Records management rules, regulations, policies, procedures, and techniques.

2. Skill in:

• The use of a personal computer, applicable software, and other standard office equipment.

• Public and human relations.

• Office organization.

• Answering phones and greeting visitors.

3. Ability to:

• Develop special administrative analysis/summaries from staff reports and recommendations for review by management.

• Prepare routine/special correspondence, documents, forms, reports, and studies.

• Seek out relevant data, and gather, assemble, and correlate documents and information

• Implement new administrative systems and procedures and to evaluate their effectiveness.

• Interpret rules, regulations, policies, and procedures.

• Understand and follow complex written and oral instructions.

• Establish and maintain strict confidentiality of sensitive information.

• Communicate effectively, both orally and writing.

• Organize a professional work environment.

• Prioritize and manage multiple tasks; plan, organize, and coordinate work assignments; and meet deadlines.

• Process information logically, make decisions, and demonstrate the soundness of those decisions.

• Type with appropriate speed and accuracy for assignments.

• Work independently and effectively under pressure and stressful conditions.

• Establish and maintain effective working relationships with others.

• Prepare and maintain accurate files and records.

• Supervise the work of others.

• Train others.

• Work in excess of 40 hours per work week.

VETERANS

In order to receive veteran's preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application.

Go to https://texasskillstowork.com/, https://www.onetonline.org/, or http://www.careeronestop.org/ for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets.

Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor's Office at Administrative Support MOS Codes.

ADDITIONAL INFORMATION

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Career Center (https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en), you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions.

Thank you for considering employment with the Texas Juvenile Justice Department.

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The Texas Juvenile Justice Department does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or the provision of services.