Job Description

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT:

https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00042552

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:

Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT:

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department's Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

ABOUT US:

Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).

Our Vision: America's premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

BRIEF POSITION SUMMARY

Performs complex (journey-level) real property inventory management and record keeping. Assists with managing and reporting real property data, requiring significant administrative work and hands on research. Reports to the senior Real Property Manager and works under general supervision with moderate latitude for the use of initiative and independent judgment.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

• Conducts fieldwork, such as inspecting, validating, and capturing/documenting inventory of real property assets (involving periodic travel).
• Manages inspection schedule for assigned region/properties to ensure minimum requirements are met.
• Reviews plans and specifications, gathering information for entry/modification of asset/facility data in the real property database.
• Utilizes basic math skills to measure and calculate lengths and areas of facilities.
• Demonstrates ability determine facility construction types and uses, and appropriate database system coding.
• Assists in preparation of leases, permits, contracts and other real property/real estate agreements.
• Maintains records of property agreements and asset information files, which may be in paper and/or electronic format.
• Conducts research to determine utilization of state-owned real property assets and document as appropriate.
• Assists with state and federal audits as necessary.
• Reads and interprets military regulations in order to perform job duties.
• Maintains electronic real property records in Planning Resource for Infrastructure Development and Evaluation (PRIDE) and Head Quarters Information Installation System (HQIIS) real property databases.
• Populates forms for updating real property database and assists other personnel in completion of these forms.
• Helps to ensure accuracy of real property data and makes necessary corrections in real property database.
• Creates and manages required facility information document folders.
• Assists with the preparation of periodic reports on the status of various properties, license expirations and related matters.
• Entry of property information and requisitions into the Centralized Accounting and Payroll/Personnel System (CAPPS) resource management system.
• Follow up and track lease and other payments through CAPPS, interfacing with other agency entities as necessary.
• Respond to National Guard Bureau and Office of State Administration data calls.
• Negotiates commercial leases for agency use.
• Ability to manage multiple tasks and projects, while smoothly transitioning between changing priorities.
• Performs related work as assigned.
• Attends work regularly and observes approved work hours in accordance with agency state employee policies & procedures handbook.
• May be required to perform duty in support of national emergencies, disasters, and other missions, to include on holidays and weekends.

Qualifications:

MINIMIUM QUALIFICATIONS

EDUCATION:

• Graduation from an accredited four-year college or university is required. (Substitution Allowed)

PREFERRED EDUCATION:

• Graduation from an accredited four-year college or university with major course work in business administration or related field is preferred.

EXPERIENCE:

• Three years' experience in real property inventory management work is required.
• Experience using Microsoft Office (such as Outlook, Word or Excel) is required.
• Experience in reading and interpreting construction plans/drawings is required.

PREFERRED EXPERIENCE:

• Experience in State and/or Federal records management procedures is preferred.
• Experience working in a military environment preferred.
• Experience working in Planning Resource for Infrastructure Development and Evaluation (PRIDE) and/or Centralized Accounting and Payroll/Personnel System (CAPPS) databases preferred.

SUBSTITUTION:

• Additional years of experience in real property management work may substitute for required education on a year-per-year basis.

REGISTRATION, CERTIFICATION OR LICENSURE:

• Valid driver's license is required. A satisfactory driving record is required for operating state or federal vehicles to conduct agency business.

OTHER REQUIREMENTS:

• Selected candidate must pass federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.
• The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.
• Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/RegVer/wfVerification.aspx.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• principles and practices of real property inventory management;
• applicable federal, state and local laws and regulations;
• agency structure and processes;
• inventory control; and
• record keeping.

Skill in:

• working with a database and understanding how they function;
• reading and interpreting construction plans/drawings;
• writing professional level correspondence;
• communicating effectively both orally and in writing; and
• operating computers using Microsoft Office 365.

Ability to:

• enter data correctly and efficiently into database;
• review and correct own work;
• maintain records in an organized manner;
• interpret policies, procedures and regulations;
• prepare reports within required timeline;
• function in an environment with shifting priorities;
• work in a team environment;
• work in a military environment;
• establish effective working relationships; and
• successfully negotiate commercial lease agreements.

PHYSICAL/WORKING CONDITIONS

Work is typically performed in a sedentary office setting involving sitting, standing and walking to perform job duties. This position requires approximately 25% travel and outdoor activity to conduct site visits. Work requires extensive use of a desktop computer and telephone. This position may periodically require the ability to lift, carry, move and/or set up equipment and materials that weigh up to 25 pounds.

MILITARY EMPLOYMENT PREFERENCE

If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Veteran Employment Preference can be granted.

Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo

Veteran - DD Form 214 (or Equivalent)

Disabled Veteran - VA Civil Service Preference Letter

Spouse of a member of the United States Armed Forces or Texas National Guard serving on active duty - Marriage certificate and verification of duty status (active duty orders, PCS orders, statement of service)

Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability - Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary proof of income

Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300

Orphan of a Veteran who was killed during active duty - Birth Certificate and DD Form 1300

VETERANS:

Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:

United States Army: 51C Contracting Non Commissioned Officer; Contract and Industrial Management

United States Navy: LS Logistics Specialist

United States Coast Guard: SK Store Keeper

United States Marine Corps: 1330 Facilities Management Officer

United States Air Force: 3E6X1 Operations Management

United States Space Force: No Military Equivalent

Additional Military Crosswalk information can be accessed at: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_PropertyManagementandProcurement.pdf

Contact TMD's Veteran's Liaison, Paul Love if you have questions at (512)782-3836 or staffingHR@military.texas.gov

The Texas Military Department does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.