Job Description

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT:

https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00042522

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:

Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT:

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department's Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

ABOUT US:

Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).

Our Vision: America's premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

BRIEF POSITION SUMMARY

Performs complex (journey-level) property management work for the Texas Air National Guard at Ellington Field, Houston, TX in accordance with federal laws, DoD regulations, Air Force Instructions, and National Guard Bureau policies. Provides professional real property/accountability appraisals and negotiations. Assists with managing and reporting real property data requiring significant administrative work and hands on research. Reports to the Base Civil Engineer and works under general supervision with moderate latitude for the use of initiative and independent judgment. Definition of REAL PROPERTY: fixed property, principally land and buildings.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Manages, oversees, and accounts for the installation's real property inventory on behalf of the Base Civil Engineer.
• Conducts fieldwork, such as inspecting, validating and capturing/documenting inventory of real property assets (involves periodic travel).
• Responsible for the maintenance of formal real property records and financial information in the Integrated Engineering Management System (IEMS); and serves as the systems administrator for the NextGen Real Property Management System, physical copy, and representation in the Installation Geospatial Information System (IGIS).
• Conducts annual identification of real property assets, ensures the real property inventory accurately reflects all facilities, assigned occupants and users, and/or excess and is present in IEMS NextGen. Conducts 5-year physical inventories. Prepares inventory reports. Reconciles IEMS and NextGen and APSR for buildings, structures, linear structures, and land assets. Makes timely updates to the IEMS and NextGen.
• Manages facility utilization. Collects installation facilities characteristics annually. Determines space authorizations for each Category Code based on Air National Guard Facility Space Standards. Coordinates with NGB/A4A for updates to the installation's space authorization report. Prepares functional standard and variance requests. Recommends proper Category Code assignment for all facilities and records changes in IEMS and NextGen.
• Conducts boundary inspections and maintains supporting documents. Performs ingrant and outgrant compliance inspections annually and maintains supporting documents. Inspection includes physical use and compliance with instrument conditions. Ensures accurate representation of all grants, including those involving the obtaining of real property, in both IEMS and NextGen.
• Assists with managing and performing actions to capitalize real property improvements. Assists with determining cost allocations for each capital improvement.
• Prepares or coordinates preparation of DD Form 1354, Transfer and Acceptance of DoD Real Property. Records DD Form 1354 information in NextGen and ensures facilities are included in the IEMS.
• Prepares and coordinates all real property action requests, such as acquisitions, disposals, joint use agreements, ingrants, and outgrants.
• Maintains the official file for all installation real property actions to include executed agreements and supporting documentation.
• Reviews, develops, and implements policies and procedures for the installation real property management program.
• Consults with and advises installation, state, federal, local officials, and private entities on the acquisition, use and disposal of real property managed by the TX Air National Guard.
• Serves as the immediate source of information regarding real property interests managed by the TX Air National Guard.
• Prepares real property reports, analyses, investigations, and special projects. Products include conclusions, recommendations, and appropriate work plans, which may be presented verbally, electronically or in writing as requested.
• Prepares and conducts presentations at the installation Facilities Board for real property actions.
• Coordinates with the Civil Engineer Operations section for inventory of Real Property Installed Equipment (RPIE). Makes determinations of RPIE and where unable to make a determination, prepares a Real Property Installed Equipment Determination Request for the BCE or NGB/A4AIR. Performs review of Work Orders for real property implications.
• Assists with negotiating, developing, and preparing leases, permits, contracts, and other property agreements.
• Develop competence in deciphering construction plans and documents.
• Attends relevant training to maintain the essential functions of the position.
• Attends work regularly and observes approved work hours in accordance with agency state employee policies & procedures handbook.
• May be required to perform duty in support of national emergencies, disasters, missions and other requests to include holidays, evenings and weekends.
• Performs related work as assigned.

Qualifications:

MINIMIUM QUALIFICATIONS EDUCATION:

EDUCATION:

• Graduation from an accredited four-year college or university is required. (Substitution allowed)

PREFERRED EDUCATION:

• Graduation from an accredited four-year college or university with major course work in business administration or related field is preferred.

EXPERIENCE:

• Three years of experience in real property, real estate, property management, facility management, community planning or related field, with responsibility for program implementation, instruction, guidance, and evaluation is required.
• Experience using Microsoft Excel, Word, PowerPoint, and Outlook is required.

PREFERRED EXPERIENCE:

• Experience preparing real estate instruments is preferred.
• Experience with AutoCAD and GeoBase is preferred.

SUBSTITUTION:

• Additional years of relevant work experience may substitute for the required education on a year-per-year basis.

REGISTRATION, CERTIFICATION OR LICENSURE:

• Valid driver's license is required. A satisfactory driving record is required for operating state or federal vehicles to conduct agency business.

OTHER REQUIREMENTS:

• Must be able to obtain a Common Access Card (CAC). Selected candidate must pass federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.
• The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.
• Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/RegVer/wfVerification.aspx.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• principles and practices of real property inventory management;
• applicable federal, state and local laws and regulations;
• various types of real estate holdings;
• basic math skills;
• inventory control;
• record keeping; and
• Financial audit procedures.

Skill in:

• planning, organizing, and prioritizing multiple assignments;
• working with a database and understanding how they function;
• reading and interpreting plans/drawings;
• writing professional level correspondence;
• communicating effectively both orally and in writing; and
• operating computers using Microsoft applications to include Outlook, Word, and Excel.

Ability to:

• complete routine forms and maintain accurate records;
• utilize basic math skills to measure and calculate lengths and areas of facilities;
• read and determine facility construction types and uses, and appropriate database system coding;
• negotiate, develop, and prepare property agreements and/or documents;
• define problems, collect data on people and things, collate and classify information about data, establish facts and draw valid conclusions;
• understand and carry out oral and written directions which involve policy and procedural interpretation;
• prepare reports within required timeline;
• work in a military environment;
• work in a team environment; and
• establish effective working relationships.

PHYSICAL/WORKING CONDITIONS

Work is typically performed in a sedentary office setting involving sitting, standing and walking to perform job duties. This position requires approximately 25% travel and outdoor activity to conduct site visits. Work requires extensive use of a desktop computer and telephone. This position may periodically require the ability to lift, carry, move and/or set up equipment and materials that weigh up to 25 pounds.

MILITARY EMPLOYMENT PREFERENCE

If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Veteran Employment Preference can be granted.

Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo

Veteran - DD Form 214 (or Equivalent)

Disabled Veteran - VA Civil Service Preference Letter

Spouse of a member of the United States Armed Forces or Texas National Guard serving on active duty - Marriage certificate and verification of duty status (active duty orders, PCS orders, statement of service)

Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability - Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary proof of income

Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300

Orphan of a Veteran who was killed during active duty - Birth Certificate and DD Form 1300

VETERANS:

Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:

United States Army: 51C Contracting Non Commissioned Officer; Contract and Industrial Management

United States Navy: LS Logistics Specialist

United States Coast Guard: SK Store Keeper

United States Marine Corps: 1330 Facilities Management Officer

United States Air Force: 3E6X1 Operations Management

United States Space Force: No Military Equivalent

Additional Military Crosswalk information can be accessed at: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_PropertyManagementandProcurement.pdf

Contact TMD's Veteran's Liaison, Paul Love if you have questions at (512)782-3836 or staffingHR@military.texas.gov

The Texas Military Department does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.