TMD-Manager II (Accounting and Finance Manager)

Job Description

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT:

https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00045478

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:

Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT:

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department's Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

ABOUT US:

Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).

Our Vision: America's premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

BRIEF POSITION SUMMARY

Performs moderately complex (journey-level) managerial work administering the daily operations of the accounting and finance section. Work involves preparing and/or overseeing the processing of payments in CAPPS and USAS for the Financial Services Division of the Office of State Administration (OSA). Establish, maintain, and oversee accounting systems, procedures, and controls; and prepare or provide input to the preparation of OSA Budgets. Train, schedule, assign, and prioritize the work of others. Reports directly to the Deputy CFO and works under general supervision with limited latitude for the use of initiative and independent judgement.

Work Hours: Monday-Friday. 8 Hours a Day, 40 Hours a week.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Oversees and trains, schedules, assigns, and prioritizes the work of others in one or more of the following functional areas of Accounts Payable and Finance: vendor payments, account reconciliation, travel vouchers, request for federal reimbursements, auditing and reconciliation of financial documents, and payment of procurement card purchases in the CAPPS system.
• Allocates and tracks workloads, voucher processing responsibilities, and performance expectations to ensure compliance with agency, state, and federal payment processing policies, procedures, guidelines, laws and regulations.
• Oversees and coordinates processing general journal entries, revenue transfer vouchers, budget adjustments and resolves complex accounting transactions.
• Provides information and support to various internal and external customers about agency payment services.
• Oversees the reconciliation of appendix closeouts under the Master Corporative Agreement (MCA) and ensures the necessary corrections and/or adjusting entries for all CAPPs ledgers.
• Oversees the reconciliation of all balances within CAPPS including the state fund accounts, appropriation, expense, and revenue collection records including MCA payment/reimbursements for both state and federal.
• Provides input to the financial reporting and general ledger accounting activities of the agency to ensure financial information is accurate, timely, consistent, in accordance with the agency's policies and procedures, Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) pronouncements, MCA/MYCA appendices, Office of the Comptroller of Public Accounts accounting and reporting requirements, and all applicable federal, state, and local laws and regulations.
• Provides input to the preparation of annual operating budgets, and reviews expenditures to ensure that budget limits are not exceeded.
• Provides input to the detailed reporting of expenditures and encumbrances made by the State Financial Services Department of OSA and may direct the maintenance of the accounts payable/receivable operating budget through centralized purchasing and disbursement.
• Audits and approves general journal entries, payments, cash transfers, requisitions, travel and related vouchers.
• Provides input to the allocation of state and federal funds to the accounts payable/receivable operating programs and develops suitable plans for validating and matching the various federal funds used in financing agency operations.
• Provides input to the formulation and revision of agency policies regarding the use of operating funds.
• Maintains overall quality control of the accounting system and ensures the integrity of system processing and accounting files.
• Establishes, installs, and directs the maintenance of efficient accounting systems for controlling, recording, and reporting transactions.
• Analyzes and recommends improvements, adaptations, or revisions to the accounting system and accompanying procedures.
• Reviews the monthly, quarterly, and year-end closing processes for payment/reimbursements.
• Functions as subject matter expert for audits and general accounting and finance tasks.
• May provide on-going training to OSA and federal personnel on CAPPS and other state administrative systems.
• Attends work regularly and observes approved work hours in accordance with agency state employee policies & procedures handbook.
• May be required to perform duty in support of national emergencies, disasters, and other missions, to include holidays and weekends.
• Oversee and/or prepare financial reports as needed.
• Performs related work as assigned.

Qualifications:

MINIMIUM QUALIFICATIONS

EDUCATION:

• Graduation from an accredited four-year college or university is required. (Substitution Allowed)

EXPERIENCE:

• Two years' experience in accounting and financial operations is required.
• Two years' supervisory or managerial experience required.
• Experience using accounting/financial related software is required.
• Experience using Microsoft (MS) Office applications including Outlook, Word and Excel is required.

PREFERRED EXPERIENCE:

• 6 years of relevant experience in accounting and financial operations is preferred.
• Knowledge of advanced bookkeeping and accounting payable/receivable principles is
• preferred.
• Experience overseeing the payment/reimbursement of bills and invoices is preferred.

SUBSTITUTION:

• Additional years of experience in accounting may substitute for required education on a year-per-year basis for up to four years.

REGISTRATION, CERTIFICATION OR LICENSURE:

• Certification as a Certified Public Accountant (CPA) or Certified Government Financial Manager (CGFM) is a plus.
• Valid driver's license is required. *If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident. A satisfactory driving record is required for driving state or personal vehicles to conduct agency business.

OTHER REQUIREMENTS:

• The selected candidate must pass federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.
• The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.
• Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/RegVer/wfVerification.aspx.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• Governmental accounting and auditing methods and systems;
• State and federal laws relevant to government accounting and financial operations;
• Financial administration, budget control, and fiscal accounting;
• Governmental accounting;
• Excellent mathematical skills with an emphasis on attention to details;
• Budget control methods, policies, and procedures; and
• Laws and regulations pertaining to fiscal operations.

Skill in:

• Use of a personal computer with associated software applications such as Microsoft Word, Excel, PowerPoint, Power BI, Outlook and SharePoint.
• Use of office equipment such as calculators, copiers, printers and fax machines.

Ability to:

• Process work efficiently, accurately and in a timely fashion;
• Make appropriate decisions and establish and maintain AR/AP operating procedures and processes and effectively communicate them to staff;
• Work with a diverse group of people and work well in a team environment;
• Manage multiple priorities and complete tasks with limited supervision;
• Plan, organize, and direct accounting programs;
• Budget funds;
• Set up accounting systems;
• Interpret laws and regulations;
• Apply accounting theory;
• Work in a military environment;
• Communicate effectively; and
• Assign and/or supervise the work of others.

PHYSICAL/WORKING CONDITIONS

Work is typically performed in a sedentary office setting involving sitting, standing and walking to perform job duties. Work requires extensive use of a personal computer and telephone. Ability to lift, carry move, and/or set up material weighing up to 25 pounds.

MILITARY EMPLOYMENT PREFERENCE

If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Military Employment Preference can be granted.

Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo

Veteran - DD Form 214 (or Equivalent)

Disabled Veteran - VA Civil Service Preference Letter

Spouse of a member of the United States Armed Forces or Texas National Guard serving on active duty - Marriage certificate and verification of duty status (active duty orders, PCS orders, statement of service)

Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability - Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary proof of income

Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300

Orphan of a Veteran who was killed during active duty - Birth Certificate and DD Form 1300

VETERANS:

Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:

United States Army: No military equivalent

United States Navy: No military equivalent

United States Coast Guard: SEI15 Enterprise policy, planning, budget and management

United States Marine Corps: No military equivalent

United States Air Force: 9G100 Group Superintendent

United States Space Force: No military equivalent

Additional Military Crosswalk information can be accessed at: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf

Contact TMD's Veteran's Liaison, Paul Love if you have questions at (512)782-3836 or staffingHR@military.texas.gov

The Texas Military Department does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.