Training Administrative Operations Specialist

Summary

The United States Capitol Police (USCP) safeguards the Congress, Members of Congress, employees, visitors, and Congressional buildings and grounds from crime, disruption, and terrorism. We protect and secure Congress so it can fulfill its constitutional and legislative responsibilities in a safe, secure and open environment.

This job is open to

• Internal to an agency
  
  Current federal employees of this agency.

Clarification from the agency

OPEN TO US CAPITOL POLICE EMPLOYEES ONLY.
Navigate to the following URL to apply to this job: USCP Careers

Duties

This position is located
in the Office of the Assistant Chief of Police, Standards and Training Operations, Training Services Bureau. The primary purpose of this position is to
provide a variety of administrative support services.

Specifically, the
incumbent's duties and responsibilities include the following:

Plans and coordinates office
support services including fact-finding and analyzing issues in accordance with
accepted office policies, precedents, organizational concepts, management
theory and occupational training. Manages internal administrative operations
which includes inventory management and record retention.

Identifies, considers, and
assists in resolving procurement and administrative problems. Reviews purchase requests. Prepares purchase
orders/requisitions and determines the method of the
purchase. Serves as the Division's liaison for securing equipment, services, and products for specialized or unique programs or office functions.

Assists with budget formulation and execution.

Serves as a point of contact to resolve time and attendance problems. Provides assistance
and/or information regarding overtime requests, leave requests, FMLA
applications, pay certification, workers' compensation paperwork, requests for
advanced leave, and similar timekeeping services.

Provides advice and guidance
on well-precedented issues.
Interprets established and pertinent regulations and organizational policies, management principles,
administrative rules, and staffing guidelines.

Requirements

Conditions of Employment

You must be a U.S. citizen.
You must be a current US Capitol Police employee.
You must be able to obtain and maintain a Tier 3 Security Clearance.

Qualifications

In order to qualify, you must meet the education and/or experience requirements described below.

For the CP-7 level you must have one year (52 weeks) of
specialized experience equivalent to at least the CP-6/GS-8 level which is in
or directly related to the line of work of the position to be filled and which
has equipped the applicant with the particular knowledge, skills, and abilities
to successfully perform the duties of the position.

Specialized
experience is defined as experience which includes:

(1) Knowledge and understanding of budget principles and processes, including procedural requirements to develop
annual budgets, request funding reallocation, and provide explanation
for impacts on other budgetary priorities.

(2) In-depth knowledge of procedures and techniques pertaining to the Workbrain
system to enter, modify, retrieve, and delete time and attendance data/information.

(3) Skill in using specialized systems, such as Workbrain and Momentum as well
as other information systems, software,
and office automation systems and products to facilitate administrative processes.

All eligibility requirements must be met by the closing date of the vacancy announcement.

(Information on Qualification & Education is located at the following link: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/)

Education

There is no education substitution for experience in this series and/or grade.

Additional information

Additional Conditions of Employment with the USCP:
As per the Congressional Accountability Act (CAA) and the Fair Chance to Compete for Jobs Act of 2019, criminal history information will only be collected following a qualifications review and after a tentative offer of employment has been made. A criminal history does not automatically exclude an applicant from employment with the USCP.
Criminal History Check Must successfully pass a comprehensive criminal history check of the past 10 years if offered employment. A criminal history check will be performed on applicants who accept an offer of employment.
Credit Check Must successfully pass a credit check. Applicants must not be in default or delinquent on any Federal guaranteed student loans. Applicants must demonstrate a competent financial history. Financial delinquency including collection accounts, liens, repossessions, or garnishments may be a basis for disqualification.
Selective Service Registration Male applicants must provide verification of registration with the Selective Service System or must verify exemption from the Selective Service System registration because of age or military status. Female applicants are exempt from Selective Service System registration. https://www.sss.gov/verify/
Fingerprint Check Applicants' fingerprints will be submitted to the Federal Bureau of Investigation (FBI) for a check of their criminal history record.
Background Investigation Must successfully complete all components of the USCP full field background investigation. There are few automatic grounds for rejection in the USCP background investigation process. Issues of misconduct, such as illegal drug use, arrests, or convictions, may not be automatically disqualifying. However, deliberate misstatements, omissions, or intentionally withholding required information at any phase of the hiring process will result in a candidate's disqualification regardless of the nature or reason for the misstatement or omission. The primary reason candidates fail a background investigation is due to deliberately withholding or omitting material facts. Providing false and/or misleading information may be grounds for removal from the application and selection process.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Evaluation Factors:

Please address all Knowledge, Skills and Abilities (KSAs) within the narrative responses so that your experience can be evaluated properly.

We will review your resume, assessment questionnaire, and supporting documentation to determine if you meet the minimum requirements for this job. If you meet the minimum requirements for this job, we will evaluate your application materials to assess the quality, depth, and complexity of your qualifications, accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

Failure to successfully pass a full field background investigation and all segments of the pre-employment evaluation process will result in disqualification from further consideration under this vacancy announcement.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  The following documents are required and must be received by the closing date of this announcement:
  
  1. Your Resume: Resumes should include full description of job duties as well as dates (mm/yy) of employment.
  2. Other supporting documents:
  - Veterans Preference Documentation, if applicable.
  - College transcript(s), if qualifying based on education, or other documentation to prove possession of the basic requirements for this position.
  
  
  If you are relying on your education to meet qualification requirements:
  
  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
  schools accredited by accrediting institutions recognized by the U.S. Department of Education.
  
  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  
  Navigate to the following URL to apply to this job: USCP Careers
  1. Follow the prompts to upload your resume and/or other supporting documents and complete the occupational questionnaire.
  2. Click the Submit Application button to submit your application package.
  3. It is your responsibility to ensure your responses and appropriate documentation are submitted prior to the closing date.
  4. To verify that your application is complete, log into your account and select the job posting for this position. The page will display the status of your application, the documentation received, and any correspondence the Department has sent related to this application.
  5. Failure to provide all required documents and information requested by the closing date of this announcement may result in your application not being considered.
  The complete application package must be submitted by 7:59 PM (ET) on the closing date to receive consideration.
  
  Agency contact information
  
  Email
  
  armetia.mobley.ctr@uscp.gov
  
  Address
  
  Office of Human Resources
  
  119 D Street NE
  
  Washington, DC 20510
  
  Next steps
  
  After a review of your application materials is made, you will be notified of your eligibility status. If you are referred to the hiring official, you will receive further notification. If further evaluation or interviews are required, you will be contacted.
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

The following documents are required and must be received by the closing date of this announcement:

1. Your Resume: Resumes should include full description of job duties as well as dates (mm/yy) of employment.
2. Other supporting documents:
- Veterans Preference Documentation, if applicable.
- College transcript(s), if qualifying based on education, or other documentation to prove possession of the basic requirements for this position.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Navigate to the following URL to apply to this job: USCP Careers
1. Follow the prompts to upload your resume and/or other supporting documents and complete the occupational questionnaire.
2. Click the Submit Application button to submit your application package.
3. It is your responsibility to ensure your responses and appropriate documentation are submitted prior to the closing date.
4. To verify that your application is complete, log into your account and select the job posting for this position. The page will display the status of your application, the documentation received, and any correspondence the Department has sent related to this application.
5. Failure to provide all required documents and information requested by the closing date of this announcement may result in your application not being considered.
The complete application package must be submitted by 7:59 PM (ET) on the closing date to receive consideration.

Agency contact information

Email

armetia.mobley.ctr@uscp.gov

Address

Office of Human Resources

119 D Street NE

Washington, DC 20510

Next steps

After a review of your application materials is made, you will be notified of your eligibility status. If you are referred to the hiring official, you will receive further notification. If further evaluation or interviews are required, you will be contacted.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request