TWDB - 24-128 - Public Information Coordinator (Program Specialist VII)

Job Description

Salary commensurate with experience and qualifications

TEXAS WATER DEVELOPMENT BOARD'S MISSION

Leading the state's efforts in ensuring a secure water future for Texas.

WORKING AT THE TWDB

See why our work makes an impact and why the TWDB is a great place to work!

The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives. We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about these benefits and more visit: http://www.twdb.texas.gov/jobs/benefits.asp.

Please visit TWDB Career Page: http://www.twdb.texas.gov/jobs/ for more information.

MILITARY EMPLOYMENT PREFERENCE

Veterans, Reservists or Guardsmen with an MOS or additional duties that fall in the fields of OS Operations Specialist, 16GX Air Force Operations Staff Officer, 612X LDO - Operations, Surface, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.

Additional Military Crosswalk information can be accessed at https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf

Job Description

Performs highly advanced (senior-level) consultative services and technical assistance work. Work involves planning, developing, coordinating, and implementing comprehensive agency-wide public information and records management programs in coordination with other areas of the agency. Participates in briefings and meetings and trains others. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment. Reports to the General Counsel.

Essential Job Functions

• Supports the Executive Administrator, General Counsel, and agency attorneys in administering the Texas Public Information Act for the agency.
• Schedules, prioritizes and responds to public information requests in accordance with agency practices and statutory requirements.
• Drafts memoranda, letters, briefs and other legal documents and assists in preparing exhibits to be presented to the Texas Attorney General.
• Communicates with agency staff and outside parties about matters relating to the implementation of the Texas Public Information Act, including preparing and filing required open records reports with the Texas Attorney General.
• Assists in coordinating initial production of documents with agency departments and in compiling, reviewing, redacting and organizing documents for inspection by or delivery to requestors.
• Assists in interpreting and applying open records letter rulings issued by the attorney general to responsive information.
• Determines public information act requirements for staff and develops or oversees the development of training materials.
• Works with agency leadership in developing and implementing effective techniques for evaluating and improving the records management program to include providing consultative services and technical assistance to staff.
• Develops records and information management policies and procedural manuals to assist in monitoring, assigning and directing staff in the development and integration of records automation and information management.
• Determines records management training requirements for all staff and develops or oversees development of training materials.
• Determines appropriate actions regarding storage, retention, duplication, final disposition practices and cost-effective operations.
• Compiles and organizes data and prepares reports.
• Develops and implements procedures and processes.
• Trains others.
• Maintains confidential and sensitive information.
• Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency's records retention procedures and schedule.
• Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
• May be required to operate a state or personal vehicle for business purposes.
• Performs other duties as assigned.

Qualifications:

Minimum Qualifications

• Graduation from an accredited four-year college or university with a bachelor's degree in Political Science, Legal or related fields OR a certificate of completion from a recognized legal assistant program.
• Ten years of progressive technical and administrative experience in legal office practices or administrative support.
• Significant experience working with the Texas Public Information Act.
• Relevant experience and education can be substituted for each other on a year-for-year basis.

Preferred Qualifications

• Previous experience administering a records management program.
• Previous experience managing records production in litigation, including gathering, analyzing and organizing litigation documents and files.
• Previous experience working with Texas laws and rules governing state agency operations and responsibilities.
• Previous experience working for a Texas state agency.

Knowledge, Skills, and Abilities

• Knowledge of local, state, and federal laws and regulations relevant to records management and the Texas Public Information Act and the General Counsel Office.
• Knowledge of the principles and practices of public administration.
• Knowledge of public information laws, rules, procedures and other requirements.
• Knowledge of principals and practices of records management programs, TSLAC and state of Texas rules and regulations, and other laws governing records management programs and state agency operations.
• Knowledge of government office policies and procedures and legal office management.
• Skills using Microsoft Office programs such as Word, Excel, and Access.
• Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
• Skills in effective oral and written communication.
• Skills in performing highly detailed work under limited supervision and in consideration of multiple deadlines.
• Skills in effective oral and written communication.
• Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
• Ability to make mature, objective decisions and identify areas of potential problems.
• Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
• Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
• Ability to perform assigned duties and improve work habits and/or output.
• Ability to complete assigned work, on time, neatly, and with infrequent errors.
• Ability to interpret policies, procedures, and regulations.
• Ability to provide prompt, courteous and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing.
• Ability to work and cooperate with others in a team environment, even when change occurs.
• Ability to manage multiple tasks.
• Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
• Ability and willingness to travel 10% of the time, primarily within the State of Texas.
• Ability to operate a vehicle (state or personal) for state business and maintain a driver's license and driving record that complies with state and agency requirements.
• Ability to work shifts that may exceed 8 hours, including early mornings, nights, and weekends.
• Ability to train, oversee and supervise the work of others.

Remarks

• A copy of required academic transcripts and/or licensures and driving record must be submitted at the time of hire. Failure to provide required documentation will result in no further consideration for employment.
• Important Notice: Otherwise qualified candidates who are ultimately considered for potential employment with the Texas Water Development Board may be the subject of a request for any criminal history record information maintained by the Texas Department of Public Safety (DPS). Evidence of a criminal conviction or other relevant information obtained from the DPS shall not automatically disqualify an individual from employment with the Texas Water Development Board.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS

• Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

EQUAL OPPORTUNITY

• The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.

SELECTIVE SERVICE

• Males born on or after January 1, 1960, will be required to present proof of Selective Service registration on the first day of employment or proof of exemption from Selective Service registration requirement.

FINAL EMPLOYMENT OFFERS

• All offers of employment are contingent upon the candidate having legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.

SPONSORSHIP

• Candidates must be eligible to work in the United States without requiring sponsorship.

STATE OF TEXAS APPLICATION

• Resumes will not be accepted in place of a completed State of Texas application unless indicated.

E-VERIFY

• TWDB participates in E-Verify! Information from each new employee's Form I-9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization.

EMPLOYMENT AT-WILL

• Employment with the Texas Water Development Board (TWDB) is on an at- will basis.

AMERICANS WITH DISABILITIES ACT

• The TWDB is in compliance with the Americans with Disabilities Act and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits of employment, please contact the Human Resources Division for assistance at (512) 475-2142. Deaf and hard of hearing applicants may contact our office via Relay Texas at 1-800-735-2989 (TTY/TDD).

HEADQUARTER LOCATION AND CONTACT INFORMATION

Texas Water Development Board

Stephen F. Austin Building

1700 North Congress Avenue

Austin, Texas 78701

hr@twdb.texas.gov

Phone: (512) 475-2142