TWDB - 24-129 - Purchaser I-III

Job Description

Salary commensurate with experience and qualifications

Salary Ranges:

• Purchaser I: $3,750.00/monthly - $4,000.00/monthly
• Purchaser II: $4,250.00/monthly - $4,499.00/monthly
• Purchaser III: $4,500.00/monthly - $4,725.00/monthly

TEXAS WATER DEVELOPMENT BOARD'S MISSION

Leading the state's efforts in ensuring a secure water future for Texas.

WORKING AT THE TWDB

See why our work makes an impact and why the TWDB is a great place to work!

The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives. We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about these benefits and more visit:

http://www.twdb.texas.gov/jobs/benefits.asp.

Please visit TWDB Career Page: http://www.twdb.texas.gov/jobs/ for more information.

MILITARY EMPLOYMENT PREFERENCE

Veterans, Reservists or Guardsmen with an MOS or additional duties that fall in the fields of 92Y Unit Supply Specialist, 3043 Supply Chain and Materiel Management Specialist, 63AX Acquisition Manager, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.

Additional Military Crosswalk information can be accessed at https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_PropertyManagementandProcurement.pdfer

Job Description Summary

Performs entry level to complex (journey-level) purchasing and procurement work. Work involves planning, organizing, coordinating, and preparing specifications for purchasing commodities and services. Prepares procurement documents, and maintains detailed records of items purchased, received, prepared, and issued. May train others. Works is performed under close to general supervision, with minimal to moderate latitude for the use of initiative and independent judgment. Reports to the Manager of the Purchasing Department.

Essential Job Functions

• Prepares requisitions for merchandise, supplies, equipment, and services by using, interpreting, and monitoring guidelines, rules, policies, and laws.
• Develops and prepares solicitation documents and bid specifications.
• Coordinates, prepares, and distributes various types of bid opportunities to vendors.
• Prepares, oversees, reviews, tracks, and expedites purchase orders.
• Oversees the procurement database.
• Coordinates the monitoring and tracking of vendor performance.
• Coordinates and processes annual contracts and purchase orders.
• Ensures the Historically Underutilized Business (HUB) program is utilized to award contracts to eligible HUB businesses to meet the statewide HUB goals in the applicable procurement categories.
• Plans, prepares, and participates in statewide economic opportunity forums in conjunction with the agency's HUB coordinator and other purchasing staff.
• Prepares the delivery of required statutory reports.
• Audits invoices and checks for accuracy, receipt of material, and compliance with purchase orders.
• Supports the development of purchasing program guidelines, procedures, policies, rules, or regulations.
• Supports the establishment of purchasing goals and objectives.
• Coordinates the development of and provides technical assistance training to purchasing staff, other agency staff, and vendors regarding state and agency purchasing regulations, procurement practices and policies.
• Monitors legal and regulatory requirements pertaining to purchasing.
• Monitors trends and cost analysis activities.
• Resolves dispute resolutions and protests.
• May initiate and approve emergency purchases.
• Maintains confidential and sensitive information.
• Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency's records retention procedures and schedule.
• Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
• May be required to operate a state or personal vehicle for business purposes.
• Performs other duties as assigned.

Qualifications:

Minimum Qualifications

• Graduation from an accredited four-year college or university with a bachelor's degree.
• Work Experience:
  • Purchaser I - Relevant work experience, training, or volunteer work in the purchasing and procurement of goods and services.
  • Purchaser II - One year of relevant work experience in the purchasing and procurement of goods and services.
  • Purchaser III - Two years of relevant work experience in the purchasing and procurement of goods and services.
• Certified Texas Contract Developer (CTCD) OR ability to obtain certification within 6 months of hire.
• Relevant education and experience can be substituted for each other on a year-for-year basis.

Preferred Qualifications

• Experience with CAPPS HR and Financials.
• CTCD Certification.
• Experience developing and coordinating solicitations to include: Requests for Proposals, Requests for Qualifications, Requests for Information, Requests for Offers, Statements of Work, etc.
• Experience in accounting, bookkeeping, reconciliations, budgeting, data analysis, and/or preparing financial statements.
• Experience in processing purchase orders and other purchase documents into a state and/or agency purchasing system.
• Experience with the Historically Underutilized Business (HUB) program.

Knowledge, Skills, and Abilities (KSAs)

• Knowledge of local, state, and federal laws and regulations relevant to the Purchasing Department.
• Knowledge of the principles and practices of public administration.
• Knowledge of purchasing and procurement methods and procedures.
• Knowledge of state procurement principles and practices.
• Knowledge of assigned commodities and products on the open market.
• Knowledge of supply sources.
• Knowledge of the principles of business administration.
• Knowledge of accounting.
• Knowledge in the use of CAPPS Financials and HR as it relates to purchasing.
• Skills in using Microsoft Office programs such as Word, Excel, Teams, and Access.
• Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
• Skills in problem solving.
• Ability to perform arithmetical computations.
• Ability to evaluate program goals.
• Ability to evaluate bids.
• Ability to develop methods and procedures for locating supply sources.
• Ability to maintain a system of record keeping.
• Ability to maintain effective working relationships with co-workers, vendors, and suppliers.
• Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
• Ability to make mature, objective decisions and identify areas of potential problems.
• Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
• Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
• Ability to perform assigned duties and improve work habits and/or output.
• Ability to complete assigned work, on time, neatly and with infrequent errors.
• Ability to interpret policies, procedures, and regulations.
• Ability to provide prompt, courteous and accurate assistance, and clear and concise communication to internal and external stakeholders both verbally and in writing.
• Ability to work and cooperate with others in a team environment.
• Ability to manage multiple tasks.
• Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
• Ability and willingness to travel 5% of the time, primarily within the State of Texas.
• Ability to operate a vehicle (state or personal) for state business and maintain a driver's license and driving record that complies with state and agency requirements.
• Ability to work shifts that may exceed eight hours, including early mornings, nights, and weekends.
• Ability to train others.

REMARKS

• A copy of required academic transcripts and/or licensures and driving record must be submitted at the time of hire. Failure to provide required documentation will result in no further consideration for employment.
• Important Notice: Otherwise qualified candidates who are ultimately considered for potential employment with the Texas Water Development Board may be the subject of a request for any criminal history record information maintained by the Texas Department of Public Safety (DPS). Evidence of a criminal conviction or other relevant information obtained from the DPS shall not automatically disqualify an individual from employment with the Texas Water Development Board.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS

• Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

EQUAL OPPORTUNITY

• The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.

SELECTIVE SERVICE

• Males born on or after January 1, 1960, will be required to present proof of Selective Service registration on the first day of employment or proof of exemption from Selective Service registration requirement.

FINAL EMPLOYMENT OFFERS

• All offers of employment are contingent upon the candidate having legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.

SPONSORSHIP

• Candidates must be eligible to work in the United States without requiring sponsorship.

STATE OF TEXAS APPLICATION

• Resumes will not be accepted in place of a completed State of Texas application unless indicated.

E-VERIFY

• TWDB participates in E-Verify! Information from each new employee's Form I-9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization.

EMPLOYMENT AT-WILL

• Employment with the Texas Water Development Board (TWDB) is on an at- will basis.

AMERICANS WITH DISABILITIES ACT

• The TWDB is in compliance with the Americans with Disabilities Act and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits of employment, please contact the Human Resources Division for assistance at (512) 475-2142. Deaf and hard of hearing applicants may contact our office via Relay Texas at 1-800-735-2989 (TTY/TDD).

HEADQUARTER LOCATION AND CONTACT INFORMATION

Texas Water Development Board

Stephen F. Austin Building

1700 North Congress Avenue

Austin, Texas 78701

hr@twdb.texas.gov

Phone: (512) 475-2142