Job Description

Salary commensurate with experience and qualifications

TEXAS WATER DEVELOPMENT BOARD'S MISSION

Leading the state's efforts in ensuring a secure water future for Texas.

WORKING AT THE TWDB

See why our work makes an impact and why the TWDB is a great place to work!

The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives. We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about these benefits and more visit: http://www.twdb.texas.gov/jobs/benefits.asp.

Please visit TWDB Career Page: http://www.twdb.texas.gov/jobs/ for more information.

MILITARY EMPLOYMENT PREFERENCE

Veterans, Reservists or Guardsmen with an MOS or additional duties that fall in the fields of 3F5X1 Administration, 42A Human Resources Specialist, 0170 Personnel Officer (Warrant), or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.

Additional Military Crosswalk information can be accessed at https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf

Job Description Summary

Performs highly complex (senior-level) professional assistance work for the Texas Geographic Information Office (TxGIO). Work involves coordinating high-level administrative operations of the divisions, disseminating information, maintaining filing systems, performing administrative support. Contacts and coordinates with intra-and inter-agency personnel, and external stakeholders. Additional duties may include preparing, reviewing, tracking, and filing of administrative forms, correspondence, board items, procedural documents, and technical reports, scheduling meetings, disseminating information within the agency and with external stakeholders, and serving as the records management liaison for the division. May train and supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Reports to the Director of the Geographic Information Services Division.

Essential Job Functions

• Oversees and assists with all administrative matters, programs, activities, and operations in the Texas Geographic Information Office (TxGIO).
• Receives, processes, facilitates, and disseminates information between the divisions and other agency departments, legislators, Board members, and the general public.
• Maintains the confidentiality of sensitive information.
• Ensures timely responses as necessary.
• Collects and analyzes relevant data, conducts research, initiates necessary changes, and provides background documentation on matters requiring attention,
• Assumes responsibility for timely completion of special projects or tasks, and assists in all pertinent matters.
• Prepares and processes documents such as expenditure requisitions, travel vouchers, travel authorizations, and vehicle request forms.
• Coordinates and processes travel arrangements including airline, hotel, and vehicle reservations.
• Develops, prepares, types, formats, edits, tracks, and distributes a variety of routine and complex correspondence, reports, memorandums, forms, and department publications.
• May determine the format and content of written communications.
• Assists in the preparation of material for presentation to agency Board Members and other audiences.
• May assist the directors of the Geographic Information Services and the Geographic Infrastructure and Technology Divisions with general human resource management actions to include but not limited to posting and hiring paperwork for the Division.
• Coordinate the calendars for the Directors of the Geographic Information Services and the Geographic Infrastructure and Technology Divisions.
• May provide input into developing and revising administrative policies, procedures, standards, and methods, and provide guidance and interpretation on policies and procedures.
• May communicate objectives, tasks, and decisions to staff on behalf of the directors of the Geographic Information Services and the Geographic Infrastructure and Technology Divisions.
• Assists in budget preparation and tracks expenditures for the TxGIO operating budget.
• Logs, tracks, and routes TxGIO contracts, board items, and other documents that require TxGIO Deputy Executive Administrator and Executive Administrator's signature and approval.
• Develops, maintains, and update databases, electronic files, documents, and spreadsheets.
• Develops administrative procedures, standards, and methods for creation, maintenance, and retention of physical and electronic files and records.
• Provides telephone and administrative back-up support to the TxGIO staff as well as the agency's main line phone.
• Processes mail, orders supplies, and coordinates office equipment repairs.
• Maintains confidential and sensitive information.
• Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency's records retention procedures and schedule.
• Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
• May be required to operate a state or personal vehicle for business purposes.
• Performs other duties as assigned.

Qualifications:

Minimum Qualifications

• Graduation from an accredited four-year college or university with major course work in Public or Business Administration, or a related field.
• Seven years experience providing complex office management and executive-level support in assisting upper-level management.
• Relevant education and experience can be substituted for each other on a year-for-year basis.

Preferred Qualifications

• Previous state of Texas agency work experience.
• Software experience such as editing and formatting Microsoft Office documents.
• Previous state of Texas experience using CAPPS HR and Financials.
• Previous state of Texas experience with contracts.
• Ability to work and communicate effectively with a team and stakeholders or customers, experience with a wide variety of stakeholders.

Knowledge, Skills, and Abilities (KSAs)

• Knowledge of local, state, and federal laws and regulations relevant to the Texas Geographic Information Office.
• Knowledge of the principles and practices of public administration.
• Knowledge of complex office practices and administrative procedures, including record keeping and records management, telephone techniques, and report writing.
• Skills in using Microsoft Office programs such as Word, Excel, Teams, Outlook, and Access.
• Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
• Skills in preparing and maintaining accurate records, reports, documents and correspondence and meeting deadlines.
• Skills in document and file management, including preparing, routing, tracking, and maintaining accurate communications including records, reports, documents, and correspondence; strong organizational skills.
• Ability to coordinate meetings, travel, special events, and make appointments.
• Ability to assist multiple staff such as an administrative team or a division of staff.
• Ability to timely and accurately balance and successfully complete a heavy workload with numerous deadlines.
• Ability to establish and maintain effective working relationships with a variety of individuals including executives, directors, managers, agency staff, external stakeholders and the general public.
• Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
• Ability to make mature, objective decisions and identify areas of potential problems.
• Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
• Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
• Ability to perform assigned duties and improve work habits and/or output.
• Ability to complete assigned work, on time, neatly and with infrequent errors.
• Ability to interpret policies, procedures, and regulations.
• Ability to provide prompt, courteous and accurate assistance, and clear and concise communication to internal and external stakeholders both verbally and in writing.
• Ability to work and cooperate with others in a team environment.
• Ability to manage multiple tasks.
• Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
• Ability and willingness to travel 5% of the time, primarily within the State of Texas.
• Ability to operate a vehicle (state or personal) for state business and maintain a driver's license and driving record that complies with state and agency requirements.
• Ability to work shifts that may exceed eight hours, including early mornings, nights, and weekends.
• Ability to train and oversee the work of others.

Remarks

• A copy of required academic transcripts and/or licensures and driving record must be submitted at the time of hire. Failure to provide required documentation will result in no further consideration for employment.
• Important Notice: Otherwise qualified candidates who are ultimately considered for potential employment with the Texas Water Development Board may be the subject of a request for any criminal history record information maintained by the Texas Department of Public Safety (DPS). Evidence of a criminal conviction or other relevant information obtained from the DPS shall not automatically disqualify an individual from employment with the Texas Water Development Board.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS

• Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

EQUAL OPPORTUNITY

• The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.

SELECTIVE SERVICE

• Males born on or after January 1, 1960, will be required to present proof of Selective Service registration on the first day of employment or proof of exemption from Selective Service registration requirement.

FINAL EMPLOYMENT OFFERS

• All offers of employment are contingent upon the candidate having legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.

SPONSORSHIP

• Candidates must be eligible to work in the United States without requiring sponsorship.

STATE OF TEXAS APPLICATION

• Resumes will not be accepted in place of a completed State of Texas application unless indicated.

E-VERIFY

• TWDB participates in E-Verify! Information from each new employee's Form I-9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization.

EMPLOYMENT AT-WILL

• Employment with the Texas Water Development Board (TWDB) is on an at- will basis.

AMERICANS WITH DISABILITIES ACT

• The TWDB is in compliance with the Americans with Disabilities Act and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits of employment, please contact the Human Resources Division for assistance at (512) 475-2142. Deaf and hard of hearing applicants may contact our office via Relay Texas at 1-800-735-2989 (TTY/TDD).

HEADQUARTER LOCATION AND CONTACT INFORMATION

Texas Water Development Board

Stephen F. Austin Building

1700 North Congress Avenue

Austin, Texas 78701

hr@twdb.texas.gov

Phone: (512) 475-2142