TWDB - 25-19 - Assistant Deputy Executive Administrator of Operations & Administration (Director IV)

Job Description

Salary commensurate with experience and qualifications

TEXAS WATER DEVELOPMENT BOARD'S MISSION

Leading the state's efforts in ensuring a secure water future for Texas.

WORKING AT THE TWDB

See why our work makes an impact and why the TWDB is a great place to work!

The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives. We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about these benefits and more visit:

http://www.twdb.texas.gov/jobs/benefits.asp.

Please visit TWDB Career Page: http://www.twdb.texas.gov/jobs/ for more information.

MILITARY EMPLOYMENT PREFERENCE

Veterans, Reservists or Guardsmen with an MOS or additional duties that fall in the fields of 641X LDO - Administration, SEI15 Enterprise Policy, Planning, Budget, and Management, 8003 General Officer, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.

Additional Military Crosswalk information can be accessed at https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf

General Description

Performs highly advanced (senior-level) work administering the daily operations and activities of the Texas Water Development Board's Operations and Administration Office. Work involves assisting the Deputy Executive Administrator in establishing goals and objectives. Develops guidelines, procedures, policies, and rules. Develops schedules, priorities, and standards for achieving established goals. Coordinates and evaluates office staff. Develops, and evaluates budget requests, and monitors budget expenditures. Plans, assigns, and supervises the work of others. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment. Reports to the Deputy Executive Administrator (DEA) of the Operations and Administration (O&A) Office.

Essential Job Functions

• Serves as the Assistant Deputy Executive Administrator (ADEA) of the O&A Office, providing effective leadership and management to the O&A Office.
• Participates in strategic planning efforts for the office and agency overall.
• Develops, modifies, documents and distributes policies and programs for Human Resources, Support Services, and Information Technology business areas.
• Develops and reviews guidelines, procedures and rules and establishes priorities, standards, and measures for meeting goals.
• Examines, improves and streamlines business processes for efficiencies.
• Defines performance indicators for monitoring progress.
• Oversees agency risk management programs.
• Assists in the coordination and direction of agency-wide initiatives.
• Provides briefings to Executive leadership, governing board, the public, members of the Legislature and other customers as necessary.
• Works with other agency leaders and staff to jointly ensure ongoing productivity, process improvement, and positive culture of the Texas Water Development Board.
• Provides effective leadership and management of the O&A Office.
• Manages project activities within the O&A Office, providing technical direction and guidance.
• Monitors and reports office work activities.
• Authorizes hiring, separations, disciplinary actions and employee performance rewards for direct reports.
• Assigns job duties, conducts performance evaluations, clarifies roles and responsibilities, and monitors and measures performance against goals.
• Evaluates O&A Office performance, makes recommends and leads improvements.
• Supports O&A Office administrative requirements related to organization, budget and personnel.
• Ensures the provision of quality customer service from the office to both internal and external stakeholders.
• Manages the performance of direct reports, to include timely completion of plans and appraisals and follow-through on disciplinary actions as needed.
• Maintains confidential and sensitive information.
• Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency's records retention procedures and schedule.
• Maintains required certifications and licenses and meets the continuing education needs and requirements of the position including, attending mandatory training courses.
• May be required to operate a state or personal vehicle for business purposes.
• Performs other duties as assigned.

Qualifications:

Minimum Qualifications

• Graduation from accredited four-year college or university with a bachelor's degree in Human Resources Management, Business Administration, Organizational Development, or a related field.
• Ten years of management experience.
• Five years of progressively responsible professional work experience in related program areas, such as human resources, information technology and/or facilities administration (may be concurrent with management experience requirement).
• Relevant education and experience can be substituted for each other on a year-for-year basis.

Preferred Qualifications

• Master's degree from an accredited college or university with major coursework in Human Resources Management, Business Administration, Organizational Development, or a related field.
• Management-level human resources experience with Texas state government.
• Previous experience in the coordination of Texas state agency facility management programs.
• Previous experience in the coordination of information technology programs.
• Previous experience in risk management programs, including health and safety and continuity of operations planning.
• Previous experience in records management programs.

Knowledge, Skills, and Abilities

• Knowledge of local, state, and federal laws and regulations relevant to Operations and Administration Office.
• Knowledge of the principles and practices of public administration and management.
• Knowledge of techniques and methods of planning, organizing, and writing various types of materials.
• Knowledge of Texas State government and the legislative process.
• Skill in using Microsoft Office programs such as Word, Excel, and Access.
• Skill in use of internet, email, word processing, spreadsheet, presentation, and database software.
• Skill in editing documents.
• Skill in establishing plans and setting objectives and goals that support an overall business strategy.
• Skill in process improvement strategies.
• Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
• Ability to compose, review, and edit technical documents, materials, and reports.
• Ability to make mature, objective decisions and identify areas of potential problems.
• Ability to perform effectively when changes occur in scope and nature of the work and work environment.
• Ability to perform routine and non-routine work assignments accurately with little or no supervision.
• Ability to perform assigned duties and improve work habits and/or output.
• Ability to complete assigned work, on time, neatly and in order with infrequent errors.
• Ability to complete tasks and projects in a timely manner and persists until tasks are completed.
• Ability to interpret policies, procedures, and regulations.
• Ability to provide prompt, courteous and accurate assistance and clear and concise communication to agency staff, as well as to employees of other political entities and the public both verbally and in writing.
• Ability to work with others in a team environment and cooperate with supervisors, co-workers, and others.
• Ability to manage multiple tasks and schedule work in order to maintain regular progress on assignments and meet deadlines.
• Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
• Ability and willingness to travel 5% of the time, primarily within the State of Texas.
• Ability to operate a vehicle (state or personal) for state business and maintain a driver's license and driving record that complies with state and agency requirements.
• Ability to work shifts that may exceed 8 hours, including early mornings, nights, and weekends.
• Ability to train others.
• Ability to assign and/or supervise the work of others.

REMARKS

• A copy of required academic transcripts and/or licensures and driving record must be submitted at the time of hire. Failure to provide required documentation will result in no further consideration for employment.
• Important Notice: Otherwise qualified candidates who are ultimately considered for potential employment with the Texas Water Development Board may be the subject of a request for any criminal history record information maintained by the Texas Department of Public Safety (DPS). Evidence of a criminal conviction or other relevant information obtained from the DPS shall not automatically disqualify an individual from employment with the Texas Water Development Board.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS

• Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

EQUAL OPPORTUNITY

• The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.

SELECTIVE SERVICE

• Males born on or after January 1, 1960, will be required to present proof of Selective Service registration on the first day of employment or proof of exemption from Selective Service registration requirement.

FINAL EMPLOYMENT OFFERS

• All offers of employment are contingent upon the candidate having legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.

FOREIGN CREDENTIALS

• An evaluation of your coursework must be uploaded if you have obtained a degree(s) from a school outside of the United States; otherwise, you will not receive credit for degree progress and completion.

SPONSORSHIP

• Candidates must be eligible to work in the United States without requiring sponsorship.

STATE OF TEXAS APPLICATION

• Resumes will not be accepted in place of a completed State of Texas application unless indicated.

E-VERIFY

• TWDB participates in E-Verify! Information from each new employee's Form I-9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization.

EMPLOYMENT AT-WILL

• Employment with the Texas Water Development Board (TWDB) is on an at- will basis.

AMERICANS WITH DISABILITIES ACT

• The TWDB is in compliance with the Americans with Disabilities Act and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits of employment, please contact the Human Resources Division for assistance at (512) 475-2142. Deaf and hard of hearing applicants may contact our office via Relay Texas at 1-800-735-2989 (TTY/TDD).

HEADQUARTER LOCATION AND CONTACT INFORMATION

Texas Water Development Board

Stephen F. Austin Building

1700 North Congress Avenue

Austin, Texas 78701

hr@twdb.texas.gov

Phone: (512) 475-2142