Vendor Relations Specialist (DFA/FCD #2635)

$19.82 - $31.71 Hourly

$41,218 - $65,949 Annually

This position is a Pay Band 60

Posting Details

THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.

The Financial Control Division within the Department of Finance & Administration is the state's financial oversight body.

Why does the job exist?

This position, within the Financial Control Division, performs paraprofessional accounting work in maintenance, review and reconciliation of financial records to ensure compliance with accepted accounting principles and standards. The primary purpose of this position is to guide and assist state agencies with vendor transactions in the SHARE system so that the system can be used to generate payment vouchers.

How does it get done?

Independently maintain the Supplier Record in PeopleSoft (SHARE). Ensure all Supplier requests are entered into SHARE on a timely basis. Verify the W-9 information provided is complete and correct and entered accurately according to the W-9 while ensuring duplication of records is avoided. Confirm that all W-9 Supplier 1099s are flagged appropriately in SHARE to assist with annual issuance and auditing forms by the Agency. Ensure accurate Supplier ACH/direct deposit entered in SHARE to reduce errors received from the State's financial institution. Provide assistance to agencies regarding business processes and assist with training for agency Point of Contacts to ensure business efficiency and timely entry of Suppliers into SHARE.

Who are the customers?

All State of New Mexico entities

Ideal Candidate

-One year experience in bookkeeping, accounting and/or finance
-Six months of SHARE or equivalent experience

Minimum Qualification

Associates Degree in Accounting, Finance, Auditing or Business Administration and two (2) years directly related work experience in accounting, auditing, finance and/or budgeting. Substitutions Apply. See Substitution Table below.

Substitution Table

These combinations of education and experience qualify you for the position:
Education Experience Education Experience 1 High School Diploma or Equivalent AND 4 years of experience OR High School Diploma or Equivalent AND 4 years of experience 2 Associate's degree in the field(s) specified in the minimum qualification AND 2 years of experience Associate's degree or higher in any field AND 4 years of experience 3 Bachelor's degree or higher in the field(s) specified in the minimum qualification AND 0 years of experience
• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

State issued ID or Driver's License

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.

Supplemental Information

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Agency Contact Information: Sonya Gallegos (505) 309-2649 Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.