General Information

Vacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 000348 NC Salary Grade Equivalency GN10 Classification Title Executive Assistant - Journey Working Title Executive Assistant Salary Range $53,837 - $59,221 Anticipate Hiring Range $53,837 - $54,000 FLSA Status Non Exempt Division University Advancement Department Alumni Affairs (Adm) Work Unit Alumni Engagement Work Schedule
8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.
Primary Purpose of Position
This position serves as an Executive Assistant - providing executive-level support to the Executive Director of Alumni Engagement. Serves as the primary office manager and provides oversight of administrative operations in the Office of Alumni Engagement. Additionally, this position is responsible for providing broad based support for the Executive Director including: volunteer and alumni/donor management; project and database management; budget management; event planning; conducting research; and preparing written correspondence.
Minimum Education/Experience
Required Minimum Qualifications:

Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience.

University Preferred Qualifications:

Graduation from high school and demonstrated knowledge, skills and abilities gained through five years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and three years of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field and two years of progressively responsible administrative/office management experience; or an equivalent combination of training and experience.
Essential Job Duties

• Manage the Executive Director's calendar with delegated authority to adjust schedule when necessary.
• Provide day-to-day administrative support to the Executive Director, including scheduling department meetings with staff, constituents, vice chancellor and chancellor; coordinating and preparing materials for events and meetings.
• Monitor the departmental budget, reconcile expenditures, process invoices and reimbursements.
• Access Banner Advancement, Advancement Report Central and Banner SSB to pull alumni reports for the Executive Director and to review guest lists for alumni events.
• Arrange travel for the Executive Director and Alumni Engagement staff, as needed.
• Oversee stewardship activities for alumni volunteers.

Other Work Responsibilities

• Other duties as assigned by the Executive Director of Alumni Engagement.

Departmental Preferred Experience, Skills, Training/Education

• Bachelor's degree preferred.
• Two to four years of administrative experience, including supporting a senior level executive and managing a complex calendar.
• Prior experience in higher education, preferably in Alumni Affairs.
• Familiarity with UNC Charlotte and working knowledge of University systems such as Banner, 49er Mart and Purchasing Card (P-Card) is highly preferred.
• Experience with budget tracking, purchasing, processing invoices, reimbursements, and reconciliation of expenditures.
• Selected candidate will possess great customer service and relationship building skills.
• Strong written and verbal communication skills.
• Attention to detail and accuracy is essential.
• Excellent technical skills including proficiency in Microsoft Office, Google Suite, and web-based applications.
• Must be comfortable with learning new software platforms.

Necessary Licenses or Certifications Work Location Harris Alumni Center Posting date 05/18/2024 Closing date 06/02/2024 Proposed Hire Date 06/10/2024 Contact Information Special Notes to Applicants
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits


The finalist may be subject to a criminal background check and/or motor vehicle report.

Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.

• The Search Committee will not contact references without first verifying permission with the finalist .

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

• Do not write 'see resume' on your application when completing the job duties section.

Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).

Please submit a resume and cover letter with your application if requested.

• These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.