Academic Advisor

Posting Details

Posting Details

Posting Number S12306P

Working Title Academic Advisor

Department Grady-Undergrad Studies

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

College/Unit/Department website

Posting Type External

Retirement Plan TRS

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Monday-Friday 8AM-5PM in office

Advertised Salary $47,500-$49,500

Posting Date 06/27/2024

Open until filled Yes

Closing Date

Proposed Starting Date 07/15/2024

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Academic Services Professional

FLSA Exempt

FTE 1.0

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

The primary responsibilities of the Academic Advisor in the Office of Undergraduate Services in the Grady College of Journalism & Mass Communication are to meet with assigned students, provide each student with accurate information about the student's degree program, make recommendations about course selection for upcoming semesters, generate advising forms detailing these recommendations, and maintain notes about these meetings. Advisors will follow each curriculum's plan of study and assist students in receiving necessary permission for required coursework. It is essential that the Academic Advisor is able to engage with students from a variety of backgrounds.

Advisors assist students with referrals to other units at UGA, including tutoring services and other forms of academic assistance. Advisors are expected to have full knowledge of resources that support students in areas other than their academic life and to refer students to appropriate individuals and offices as needed. This position includes advising a combined roster averaging between 250-300 Entertainment and Media Studies and Journalism students, depending on the needs of the office. The ability to advise across both majors involve ongoing cross-training and liaison work with both the Journalism Department and the Entertainment and Media Studies Department.

An Academic Advisor will maintain consistent contact with their students, maintain accurate student records and respond in a timely manner to questions from their students.

Regular attendance at staff meetings is mandatory and workshop attendance is also an expected part of the position. Throughout late May, June, July and early August, Academic Advisors provide orientation advising and program support for incoming first-year and transfer students.

Knowledge, Skills, Abilities and/or Competencies

Physical Demands

Standing, sitting, walking

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? No

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

Advising Students

Meet with students to recommend courses for the next semester, prepare advising forms, answer student questions, maintain communication with students via email and phone calls, maintain thorough advising notes about appointments and other contact with students, direct students to appropriate resources, maintain contact with other stakeholders in students' success. This involves extensive prep time and proficiency with various campus systems, software and resources.

Percentage of time 60 Duties/Responsibilities

Administrative Time

Answer student and staff emails, respond to student questions, schedule meetings and networking opportunities and work on projects to benefit the Office of Undergraduate Services. A high level of independent work is expected.

Percentage of time 30 Duties/Responsibilities

Professional Development

Attend classes or training related to academic advising or related subjects. This can include, but is not limited to, the Certificate in Academic Advising and the Certificate in Diversity and Inclusion. Professional development will be essential to this cross-trained specialization. Regularly attend staff meetings for updates, any scheduled committee meetings, and others as needed.

Percentage of time 5 Duties/Responsibilities

Other Duties as Assigned

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Melissa Garber

Recruitment Contact Email mdy@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*). Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents