Account Specialist I

The Account Specialist I/Payroll Clerk provides complex payroll and accounting duties for the Chesapeake Transportation System which encompasses the Chesapeake Expressway and Dominion Boulevard Veterans Bridge ( DBVB ) tolling systems. Numerous responsibilities include payroll processing, new hire/advancement/termination coordination and paperwork, daily transactions and reports for the DBVB tolling system, as well as accounts receivable (A/R) reconciliations and various other accounting duties as assigned.

• Primary payroll processor - weekly (4-5 per month) and semi-monthly (2 per month); reviews all timecards for accuracy 2-3 times per week and monitors timely employee and supervisor approval of timecards at end of pay periods; runs Munis report after Finance inputs payroll data and verifies accuracy of report; works closely with Public Works Payroll Manager and Finance to make sure payroll is processed correctly and on time.
• HR liaison for new hires, changes and terminations - provides paperwork and instruction to new hires and reviews paperwork before submitting; processes new hire/change/termination paperwork in Munis; works closely with Human Resources to make sure employees' documents are processed in a timely manner.
• Prepares DBVB daily transaction and revenue transfer reports by accessing and downloading information from several online sources and enters lockbox journal entries associated with daily revenue.
• Enters various daily/monthly journal entries as directed.
• Reconciles toll violation notices with actual revenue received and ensures that customer payments are recorded properly and are reconciled to the general ledger; monitors and reconciles A/R at least monthly; reviews and maintains aging reports on a regular basis; prepares A/R reconciliations within deadlines required by Finance.
• Assists the Fiscal Administrator and the Accountant I with year-end duties relating to accruals of revenue and expenses and other reporting requirements.
• Assists with special projects and other related duties as assigned which may include working with large spreadsheets and creating miscellaneous invoices as needed.
• (Backup) Processes invoices after appropriate approvals which include both operating and capital project funds.
• (Backup) Enters requisitions, purchase order receipts, vouchers, and purchase order change orders as directed.
• (Backup) Prepares traffic data portion of monthly CTS Disclosure Report using data from Expressway and DBVB system software.

After the probationary period, employee may be eligible for remote work up to two days per week, based on employee performance and division needs.

The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure, for a full list of benefits and employee perks.

Required Qualifications
Vocational/Educational Requirement: Requires any combination of education and experience equivalent to an associate's degree in accounting or a closely related field.

Experience: In addition to satisfying the vocational/educational standard, this class requires a minimum of one year of related, full-time equivalent experience.

Special Certifications and Licenses: Depending on department operational needs, may require valid driver's license and driving record in compliance with City Driving Standards .

Special Requirements: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.

Preferred Qualifications

• One year of governmental accounting experience
• Ability to review, identify and analyze data
• PeopleSoft (financial accounting system), UKG (payroll system), and Munis experience
• Excellent customer service skills and the ability to communicate with external parties
• Strong Excel skills
• Ability to work well with minimum supervision and to work well with others