Accounts Payable Specialist (Assistant Accountant)

Accounts Payable Specialist (Assistant Accountant)
As an Accounts Payable Specialist you will support our Accounts team in our US expansion.

Who we are looking for:
As an Accounts Payable Specialist within our Accounts Department, you will play a pivotal role in supporting our expansion across the US. Reporting directly to the Associate Vice President of Finance, you will be the primary US Accounts Payable resource, working closely with our UK-based team to ensure seamless operations. Your responsibilities will include accurate and timely processing of Purchase Ledger invoices using SunSystems and Proactis, ensuring compliance with US financial regulations such as W9s, W8s and Sales Tax. You will also be responsible for supplier statement reconciliations and maintaining accurate financial records. Your role is critical in maintaining the integrity of our financial processes, requiring excellent data entry skills, attention to detail and a strong understanding of US financial practices. Collaboration, organization and effective communication are key to success in this position.

The salary range for this position is $40,000-$55,000 annually.

Our current benefits package includes:

• Company funded healthcare inclusive of medical, dental and vision.
• 401K plan.
• 20 paid vacation days annually with an increase based on longevity.
• Paid day off for your birthday.
• Paid sick leave.
• Life Insurance.
• Short term and long-term disability.
• Company bonus scheme.
• Employee Assistance Program.
• Life events and long service awards.

Preferred skills and experience:

• Purchase Ledger experience required, including entering invoices in multi company organizations.
• Experience of processing Purchase Ledger invoices in a high volume/high value Purchase Ledger.
• Excellent data entry skills with good speed and high levels of accuracy.
• Practical experience and familiarity with W9s, W8s, Sales Tax, etc.
• Some knowledge of withholding taxes and WHT returns would be beneficial.
• Good attention to detail.
• Experience of using SunSystems would be advantageous.
• Some knowledge of Proactis (or a similar Purchase Order system) would be advantageous.
• Good Microsoft Excel knowledge.
• Candidate must be extremely well organized and a great communicator.

Main Responsibilities:

• Inputting all Purchase Ledger invoices into SunSystems accounting system and the Proactis procurement system to ensure timely and accurate payment to suppliers.
• Seeking approval from appropriate managers in line with the US authority matrix.
• Drawing up and arranging for signing and mailing of checks for US suppliers and state regulators.
• Acting as first line defence on spotting errors on the various dimensions used for data entry including entity, NL code, analysis coding, currencies and correct supplier account selection.
• Ensuring invoices are marked as held where not approved on receipt.
• Reviewing supplier statement reconciliations and ensuring follow up actions are complete where invoices are missing.
• Ensuring Revenue Share invoices agree to internal reports.
• Maintaining control of contractor weekly/monthly invoices, including spreadsheet updates, liaising with contractors or agencies for missing invoices or timesheets and obtaining the approval of the timesheets from internal managers.
• Creating and maintaining Procedure Guides that are relevant for the role.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

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