Admin Assistant

Assistant for Program Management & Procurement Support.
1 year contract
Boston MA

The Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy systems
to the new cloud solution.

We are seeking a highly organized and proactive Administrative Assistant for this role to provide comprehensive support in program management and procurement support functions. The ideal candidate will possess strong administrative skills, exceptional attention to detail, and the ability to multitask effectively in a fast-paced environment. This role will involve assisting with administering program planning and execution activities and ensuring seamless administrative support. The candidate will assist in enhancing the efficiency of our program management and procurement teams. This candidate would take direction from the Program Coordinator and Procurement & Contracts Manager.

Specific Duties

Program Management Support:

• Provide administrative support to Program Manager and Workstream Leads in planning, organizing, and executing program activities.
• Assist in monitoring program timelines, schedules, and track progress against milestones.
• Handle incoming emails and phone calls and route them appropriately.
• Coordinate meetings, conference calls, and appointments related to program activities, with a concentration on preparing meeting agendas and minutes.
• Assist in compiling program documentation, reports, and presentations, and ensure they are accurate and up to date.
• Attend meetings related to software configuration by business teams and compile minutes to support documentation of discussion points, issues, decisions, and next steps.
• Collaborate with cross-functional teams to facilitate communication and ensure alignment on program objectives and deliverables.

2. Procurement Support:

• Assist in the procurement process by researching vendors, obtaining quotes, and preparing purchase orders.
• Maintain accurate records of procurement transactions, including vendor communications and quotes/purchase orders documentation.
• Coordinate with vendors and CTR/BEST staff to ensure timely delivery of goods and services and resolve any issues or discrepancies that may arise.

Required Skills

• Proven experience in an administrative assistant role, preferably in program/project management or procurement.
• Skilled collaboration and working effectively with others.
• Effective written and verbal communication skills, with a strong active listening skill.
• Excellent attention to detail, accuracy in data entry and record-keeping, and strong problem solving skills a plus.
• Ability to interact professionally with internal and external program stakeholders.
• Skill in working both independently with minimal supervision and taking direction as part of a team.

Minimum Entrance Requirements

• Bachelor's degree in business administration, supply chain management, or related field is preferred.
• Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word,) and other relevant software applications.

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

About ManpowerGroup, Parent Company of:Manpower, Experis, Talent Solutions, and Jefferson Wells

ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands - Manpower, Experis, Talent Solutions, and Jefferson Wells - creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent.