Administration & Financial Services Director

Title: Administration & Financial Services Director

State Role Title: General Administration Manager III

Hiring Range: $125,000 - $142,000

Pay Band: 7

Agency: Dept of Prof & Occup Reg

Location:DPOR Main Office

Agency Website:www.dpor.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Administration and Financial Services Director is responsible for managing and directing the agency's Finance, Budget, Procurement, Fee Processing, Risk Assessment, Administrative Services, Facilities Management, Fleet Management and Contract Compliance. This position ensures the agency maintains fiscal, procurement and administrative compliance with all agency, state, federal and regulatory policies, procedures, mandates and initiatives along with oversight for the efficient and effective delivery of administrative support services to the agency, including facility management, emergency response, and mail services. The position advises the agency director and collaborates with other executive level managers on a broad range of administrative, financial, budgeting and procurement issues. The Administration and Financial Services Director serves as a member of the agency's Executive Management Team (EMT) whose role is to address policy issues affecting the entire agency and ensures that programs are operating efficiently and effectively in support of the Agency mission and in a manner that reflects the agency's values.

Working for the State affords you many benefits, and here are just a few:

• Affordable and comprehensive health benefits,

• 13 paid state holidays.

• Time off to volunteer as well as vacation, sick and personal leave.

• Participation in the VRS retirement system.

And DPOR offers tuition reimbursement after a period of employment along with free parking!

As part of The Department of Professional and Occupational Regulation (DPOR), you will play a critical role in the economic vitality of Virginia by helping qualified people start businesses and work in their chosen fields. DPOR is an executive branch agency under the Secretary of Labor for the Commonwealth of Virginia. Our regulatory boards are comprised of practitioners and citizens appointed by the Governor and are responsible for regulating certain professions and occupations, ranging from architects and contractors to cosmetologists and professional wrestlers. We protect the public by verifying minimum competency, investigating complaints, and upholding professional compliance with state laws and regulations.

TELEWORK OPTIONS: Please note that this position may be eligible for limited telework and is not a full-time telework position. Upon hire into this position, the agency requires the incumbent to be in the position for 90 days before a specific telework schedule may be submitted for consideration.

Minimum Qualifications

1. Demonstrated experience in the application of laws, regulations, practices, and policies in Finance, Budget, Procurement, Administration, and Risk Management.

2. Advanced knowledge of Finance Management, Procurement Management and Risk Management for government agencies

3. Ability to effectively apply financial knowledge and skills to budget and to monitor and forecast agency resources

4. Significant experience overseeing the annual Budgeting process in a large organization, including advising executive leadership on financial, budget and procurement matters

5. Highly developed employee and process management experience in the Finance, Procurement and Administration areas

6. Considerable knowledge of GAAP, GAAS and Procurement principles

Additional Considerations

Demonstrated knowledge of Virginia Contracting Associate (VCA) and Virginia Contracting Officer (VCO) purchasing guidelines.

Prior state government experience

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

CONFIRMATION: You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

STATEMENT OF ECONOMIC INTEREST: The successful applicant will be required to complete an annual Statement of Economic Interests.

SUPPLEMENTAL QUESTIONS: You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions will disqualify you from further consideration.

VETERAN STATUS: When applying for this employment opportunity, if you indicate you are a veteran, please provide a copy of your DD214 to HR@dpor.virginia.gov or via fax to (833) 654-4240 prior to the job posting closing.

LAY OFF POLICY: If you have been affected by DHRM Policy 1.3 Layoff, and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit a copy of the card by attaching it to your submitted application, or you may send it to personnel@dpor.virginia.gov, or via fax to (833) 654-4240, prior to the job posting closing.

ALTERNATIVE HIRING PROCESS: In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019, or DBVI at 800-622-2155. Please provide a copy of your Certificate of Disability (COD) to personnel@dpor.virginia.gov, or via fax to (833) 654-4240, prior to the job posting closing.

ELECTRONIC APPLICATIONS OR RESUMES ONLY: DPOR does not accept mailed, emailed, faxed, or hand delivered applications or resumes.

BACKGROUND INVESTIGATIONS: Final candidates are subject to a background investigation. The investigation may include local agency checks, criminal record check, driving record, employment verification, verification of education, and other checks requested by the hiring authority related to the position. Please be advised if the information gathered does not coincide with the information listed on your application, your application will no longer be considered for the position.

LICENSES: Applicants must disclose any current professional or occupational registration, certification, and license(s) held by DPOR. Applicants with an active license issued by the Department of Professional and Occupational Regulation (DPOR) may be required to place their license in an inactive status while employed with the agency. Additional information may be provided by the Human Resources Office.

Veterans, AmeriCorps, Peace Corps, and other national service alumni and people with disabilities are encouraged to apply.

DPOR is an Equal Opportunity Employer

Contact Information

Name: Human Resources

Phone: 804-367-8500

Email: personnel@dpor.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.