Administrative Assistant - Associate, Oakland

University of Pittsburgh Physicians is looking for a full-time Administrative Assistant - Associate to join their team at the UPMC Liver Cancer Center (Kaufmann Building) in Oakland! This position will work either four, 10-hour shifts or five, 8-hour shifts Monday - Friday, with no weekends or holidays! The main responsibilities of this position will be to answer phones, schedule appointments, and to complete clinic letters and OR follow ups, as well as other administrative tasks.

Responsibilities:

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes, and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to an appropriate distribution list on behalf of department head).
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for a meeting, may take meeting minutes).
• Greets, screens, and directs visitors to appropriate staff members.

Qualifications:

High School diploma or equivalent. Up to one year of administrative experience preferred. Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite products. Knowledge of business processes and procedures. Ability to use basic reasoning skills. scheduling/registration/insurance knowledge helpful but not required.

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

UPMC has a Center for Engagement and Inclusion that is charged with executing leading-edge and next-generation diversity strategies to advance the organization's diversity management capability and its national presence as a diversity leader. This includes having Employee Resource Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Differences) Network, which support the implementation of our diversity strategy.

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