Administrative Assistant

Role : Administrative Assistant

Location : Villanova, PA

Job Type : 30 hours/week, Contract (3-4 months), completely on-site

Pay Rate: $18-19/hour

Internal Job ID:

An Addison Group client is looking for an Administrative Assistant to join their team for 3-4 months!

Job Responsibilities:

• Type, edit, and proofread various documents (correspondence, manuscripts, presentations, exams).
• Execute mail merges and send emails on behalf of faculty.
• Prepare expense forms and payment requests; schedule rooms for make-up classes.
• Maintain electronic and hard copy files; perform administrative tasks related to classes.
• Interact with students and faculty (set appointments, answer questions).
• Handle faxing, scanning, and small copy requests; submit large copy requests to the printing center.
• Coordinate administrative details for events (symposia, conferences, workshops).
• Create and edit Eventbrite pages, manage registration, and handle payment at events.
• Supervise student volunteers and create materials for events (name tents, registration lists).
• Respond to inquiries related to CLE and events from faculty, attendees, and the CLE Board.
• Use legal research tools for faculty support and assigned projects.
• Support faculty committees by scheduling meetings and creating necessary documents.
• Manage confidential information for board investigations; maintain tracking logs.
• Serve as a backup for the faculty support assistant as needed.

Requirements:

• High School Diploma
• 3-4 years of administrative experience
• Strong background in Microsoft Office - including, Word, Excel, PowerPoint and Outlook

Why choose Addison Group?

• Pay: We negotiate high salaries using the US Bureau of Labor Statistics.
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, and 401k.
• Permanent Employment: Many of Addison's job openings lead to potential permanent employment.
• Connections: You connect directly with hiring managers.
• Options: You are presented multiple employment options near your home.
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.