ABOUT INVISIBLE SENTINEL

INVISIBLE SENTINEL, a global molecular solutions company based in Philadelphia, is dedicated to providing first-in-class microbial detection tools. The company's core technology, Veriflow, is a patented, game-changing platform that integrates molecular diagnostics, antibody design, and immunoassays. Veriflow has been applied across multiple industries including food safety and beverage quality.

Position Summary:

The Administrative Assistant is responsible for providing various administrative and clerical services in order to ensure effective and efficient operations. His/her direct reporting will be to the Operations Director of the company.

Responsibilities:

• Represent executives and company by welcoming visitors, guests, and high-level clients
• Support HR with onboarding, coordination and reporting metrics
• Schedule and maintain C Level calendar and travel plans
• Screen and prioritize incoming communications
• Manage reporting and reimbursement of C Level expenses
• Maintain knowledge of company operations, departments, organization and executive's direct reports
• Coordinate scheduling conference rooms and internal notification to company of visitors and agendas
• Assist with planning and coordination of team member recognition and company events
• Maintain inventory of company office and kitchen supplies
• Support purchasing activities and master data management

Skills, Qualifications, and Experience:

• Minimum of 2 years administrative support experience.
• Excellent computer, communication, interpersonal, and organizational skills required. Must be results oriented, and self-motivated.
• Preferred: Fluency in English
• Preferred: BS in Business Administration, Accounting, or Finance. Candidates with a general life science or biology degree are a plus.
• Preferred: NETSUITE ERP experience and MS office Suite

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Job ID: 24715