Administrative Assistant / Executive Secretary-Operational (PED #21427)

$16.91 - $25.37 Hourly

$35,181 - $52,772 Annually

This position is a Pay Band 40

Posting Details

THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE. THIS POSTING WILL REMAIN OPEN UNTIL POSITION HAS BEEN FILLED.

Position may be operating through our satellite office in Albuquerque, NM based on home address.

AGENCY
VISION: ROOTED IN OUR STRENGTHS - Students in New Mexico are engaged in a culturally and linguistically responsive educational system that meets the social, emotional, and academic needs of ALL students.

MISSION: EQUITY, EXCELLENCE AND RELEVANCE - The New Mexico Public Education Department partners with educators, communities, and families to ensure that ALL students are healthy, secure in their identity, and holistically prepared for college, career, and life.

PED Office of Special Education (OSE):
VISION: All students with disabilities (SWDs) are engaged in high quality curriculum and instruction within inclusive educational environment opportunities that leads to deep learning which results in college, career, and community readiness.

MISSION: The Office of Special Education will provide supports to districts, parents and SWDs to ensure outcomes of a free appropriate public education for students protected under the Individuals with Disabilities Education Act (IDEA). We will review data to make decisions that will impact support for SWDs to meet college and career ready standards through equitable access to rigorous courses, high-quality instruction, and appropriate supports.

CORE VALUES: The OSE has high expectations, engages in culturally responsive practices, promotes student relationships, family and community engagement and a collective responsibility for SWDs and their families. What does that mean?

Ensuring that all children, including children with disabilities, are held to rigorous academic standards and high expectations is a shared responsibility for all of us. US Department of Education Dear Colleague Letter, November 16, 2015

Why does the job exist?

This Position for the Public Education Department (PED) provides high level support and administrative functions for the Director of the Special Education Division (SED) and for the Deputy Director as needed, and for staff, and for internal and external partners.

How does it get done?

Key responsibilities: Organize office operations and functions; compose letters and other correspondence; coordinate schedules, setup virtual and in person meetings and travel; develop and track special education non-compliance per federal law; communicate effectively with a broad range of educational entities; serve as the liaison to the State Individuals with Disabilities Education Act Part B IDEA-B Advisory Panel; manage in-state and out-of-state travel requests; track corrective action plans, due process hearings and processes resulting from alternative dispute resolutions.

Who are the customers?

Students with disabilities are the principal customers. Other stake-holders are local education agencies and PED staff.

Ideal Candidate

The ideal candidate for the Administrative Assistant/Executive Secretary - Operational position will possess a variety of clerical experience with the ability to adapt to a dynamic environment.
Preferences:
1. Strong written and oral communication skills
2. Strong time management skills
3. Strong organizational skills
4. Adept in technology; emphasis Micro-Soft Office products
5. Detail oriented
6. Strong strategic planning skills; ability to anticipate needs.

Minimum Qualification

High School diploma or Equivalent and three (3) months of related experience in office administration. Substitutions Apply. See Substitution Table below.

Substitution Table

These combinations of education and experience qualify you for the position:
Education Experience 1 High School Diploma or Equivalent AND # of months or years of experience specified in the minimum qualification 2 Associate's Degree AND Zero years of experience
• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

Must possess and maintain a valid New Mexico's Driver's License.

Working Conditions

General: Work is performed in an office setting with exposure to VisualNideo Display Terminal and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required. Some occasional travel is required for site visits, meetings and conferences.

Supplemental Information

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Agency Contact Information: Tyre Jenkins (505) 487-6103 or Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.