Administrative Assistant II

Position Information

TxDOT's Safety section is looking for an Administrative Assistant II based in Fort Worth, TX. We have a diverse workforce of over 12,000 employees statewide. If you want to build an exciting career, let's talk!

At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include telework, flexed and compressed work schedules, wellness leave incentive, in-house wellness center, career development programs, tuition assistance, and various other benefits. For a complete list of our total compensation package please visit our website at http://ftp.dot.state.tx.us/pub/txdot-info/hrd/careers/hidden_benefits.pdf

Work Location: Safety, FTW Headquarters 2501 SW Loop 820, Fort Worth, TX 76133

Benefits and Perks

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Low Turnover
• Retirement Pension
• Alternative Work Schedules
• Paid Leave/Holidays
• Health Premiums paid at 100% for full-time employees
• On the Job Training
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

Performs administrative office support-related work for department staff, the general public, and one or more projects and specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

• Edits correspondence/production work for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content and clarity.
• Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, travel and information.
• Maintains records and inventories of materials, supplies and equipment.
• Maintains an appointment calendar.
• Researches and collects information from the files or staff for routine inquiries; refers non-routine requests to supervisor or appropriate personnel.
• Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts.
• Runs queries and reports in a variety of applications/systems.
• Schedules meetings, appointments and makes travel arrangements.
• Answers the telephone, evaluates requests, answers questions, routes messages and serves as receptionist or front desk assistant.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Education: High School Grad or Equivalent in general high school studies.

Experience: 1 year administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by fulltime or prorated parttime equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications: Valid driver's license. This position requires driving a state vehicle.

Competencies:

• Automated record-keeping methods
• Desktop publishing procedures and applications
• Applicable computer systems and applications
• Inventory/stock control procedures
• maintaining effective working relationships with others
• The responsibilities associated with administrative practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Preparing and maintaining confidential and sensitive records, files and reports
• Using computers and applicable programs, applications and systems
• Maintaining a safe working relationship

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

Additional conditions:

• Safety Impact certifications are not required at the time of application. As required, the Safety Impact certification will be issued by TxDOT at the time of hire.
• Must pass a drug test prior to employment for safety impact positions. Safety impact employees will be subject to additional drug and alcohol testing during employment.
• Required to wear personal protective equipment provided by employer and comply with all safety requirements.
• Driver's record check will be conducted by the Department. Satisfactory driving records are required for driving state or personal vehicles and motor driven equipment to conduct agency business.
• Must attend work regularly and observe approved work hours.
• Required to work weekends and holidays.
• Required to work hours other than 8 to 5.
• Required to work under exposure to inclement weather conditions.

"Effective 9/1/24 the salary range for this position will be updated to reflect new salary limits. Texas State Auditor's Office - Salary Schedules "