TCEQ - Administrative Assistant V

Job Description

Are you an experienced Administrative Assistant, ready for a unique opportunity to grow with an environmental state agency?

Join TCEQ's strategic and efficient Air Grants Division! We bring passion and drive to carry out our mission of protecting our state's public health and natural resources.

TELEWORK

This position offers an opportunity for a hybrid work schedule with a minimum 2-day work in office.

YOUR FUTURE TEAM

As part of TCEQ's Office of Air, you would contribute to protecting and restoring Texas' air quality.

This position is a member of our Air Grants Division.

See details about what we do

KEY QUALIFICATIONS

• Experience maintaining hard-copy and/or electronic filing systems.
• Experience responding to public information requests.
• Experience answering a multi-line phone system in a fast-paced, customer service environment.
• Experience processing travel requests and travel reimbursement requests.
• Experience purchasing goods and/or services for a government entity.

HERE'S WHAT YOU'LL BE DOING...

• Organize and maintain hard-copy and/or electronic filing systems. Track record retention schedules and serves as the division archive coordinator. Assist with other document processing duties including the assembly of contract file folders, making photocopies, scanning documents for electronic storage, preparing envelopes/labels, and mailing grant documents.
• Provide back-up support to the division receptionist, greeting visitors and answering telephone calls, providing information to callers, taking messages, and/or referring visitors/callers to internal subject matter experts. Sorts, logs, and distributes incoming mail in accordance with Standard Operating Procedures (SOPs). Monitors program email accounts and distributes incoming emails in accordance with SOPs.
• Order, organize, and maintain an adequate inventory of office supplies. Works with staff and the division purchaser on procuring supplies to support the day-to-day operations of the division. May process travel authorizations and travel reimbursement requests for division staff.
• Track the receipt of public information requests (PIRs) and deadlines for providing responsive information. Assist the Work Leader in gathering responsive information and the redaction of personally identifiable information. Ensure responsive information is provided to requestor(s) within established deadlines and PIRs are closed out in accordance with SOPs.

Qualifications:

EDUCATION & EXPERIENCE

• Graduation from a standard senior high school or its equivalent plus five years of full-time experience providing administrative support in an office setting.

Fifteen semester hours from an accredited college or university may be substituted for each six months of the required experience with a maximum substitution of four years.

OR

• Two years as an Administrative Assistant IV at TCEQ.

Transcripts/ College Hours or Course Work: See instructions on how to attach documents. A copy of your official college transcript or evaluation of foreign credentials in CAPPS is required if needed to meet the qualifications listed above.

Do you think you are good fit for our team?

We would love to talk to you!

BENEFITS:

• Optional 401(k) and 457 plans
• Insurance: Health, Vision, Dental, and optional FSA
• Paid day(s) off from work on national holidays and holidays that the state observes
• Professional development opportunities
• Longevity pays based on your number of years working for the state
• Wellness Program and Activities
• Onsite Nurse Practitioner

CURRENT TCEQ EMPLOYEES

This position is also available as a lateral transfer opportunity (LTO) to TCEQ employees within the Administrative Assistant V state classification. The selected candidate must meet the minimum qualifications of the corresponding job in the Administrative Assistant V series.

CONDITION OF EMPLOYMENT

TCEQ will conduct a criminal history records search, driving history (if required for the job) on candidates offered employment.

In compliance with ADA, if you need any special accommodations during the employment process, please contact HRSS for assistance at (512) 239-0102.

MILITARY OCCUPATIONAL SPECIALTY (MOS) CODES

Military Occupational Specialty (MOS) codes can be found at: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/. Please click the hyperlink under 'Occupational Category' for the respective Class Title.

Texas Commission on Environmental Quality is an Equal Opportunity Employer.