In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.

Title: Administrative Assistant

Employee Status: Regular Full Time

Work From Home Option: Not Applicable

FLSA Status: Non-Exempt

Job Overview:
Perform a range of administrative duties from processing department payroll to maintaining employee files and recording and processing union benefit reports and work orders, while serving as a partner with NYRA's facilities team. The ideal Administrative Assistant is a problem-solver with great communication skills and attention to detail. The Administrative Assistant is responsible for office coordination services within the Saratoga Facilities Office and often the greater Race Course property, especially in the off-season. The role requires technical skills, judgment, and initiative over a broad range of situations and alternatives.

Essential Functions:

• Manages PTO time request and submits weekly time keeping for the Saratoga Facilities department;
• Assists with new hire paperwork and employee on-boarding process;
• Processes Work Orders;
• Performs office duties: word processing, email, scheduling as required;
• Provides administrative support to Facilities Department including preparation of presentations, bids, correspondence;
• Manages the receipt of all Saratoga golf cart and distribution for Organization;
• Ensures all assigned invoices are processed accurately and on time;
• Understands NYRA's Purchasing Policies and Procedures;
• Obtains/negotiates pricing from vendors, reviews potential contracts and liaise with all required departments to ensure on time and full execution;
• Inputs purchase requisitions, for needed products and services;
• Performs other duties as assigned.

Qualifications:

• Education: Associate Degree or equivalent.
• Experience: 1 to 3 years of experience; office work.
• Other: Strong proficiency with MS Word, Excel and Outlook; Must be able to work in a diversified atmosphere;

Summary of Physical Requirements and Work Environment:


This is primarily a sedentary role with no special physical demands.

Pay Range / Salary: $24.00 - $24.96 per hour

Winning the Race at NYRA:


Value Each Other: You are united with your teammates in delivering the best experience to all of NYRA's employees, vendors, guests and horsemen.

Achieve Excellence: You possess a lively and keen interest in what you do; and display excitement and eagerness in doing your job well. You are passionate about NYRA and your role here; and seek additional responsibilities and opportunities that support organizational goals and stretch personal capabilities.

Self-management: You prioritize plans and schedules effectively; and allocate resources to meet objectives by specified target dates. You value time and work effectively and efficiently; and are able to balance changing priorities. You display role-model behavior at all times, keeping in mind that what say and do reflects on our team and on NYRA.

Effective Communications: You get to the point quickly and succinctly and make complicated concepts clear to others. You are an exceptional listener, even in stressful situations, and display an acute sense of the right thing to say in various scenarios.

About Us:
With a lineage of nearly 150 years, The New York Racing Association (NYRA) serves as the cornerstone of New York State's thoroughbred industry at three major tracks (Aqueduct Racetrack, Belmont Park, and Saratoga Race Course). The industry contributes more than $3 billion annually to its urban, suburban, and rural economy. NYRA also offers a variety of exciting career opportunities - on and off the track. From Finance to Facilities, Turf to Technology, in all departments we are stewards of our sport. Join our talented team of professionals.

NYRA is committed to equal employment opportunity and to compliance with federal, state, and local anti - discrimination laws. NYRA values diversity and complies with New York State and New York City law, which prohibits discrimination and harassment against any employee, applicant for employment, or intern based on race, age, color, religion, sex (including pregnancy, childbirth or related medical conditions, gender identity / expression and transgender status), national origin or ancestry, citizenship, physical or mental disability, genetic information (including predisposing genetic characteristics), age (18-years-of-age & up), veteran status, military status, sexual orientation, marital status, familial status, caregiver status, partnership status, unemployment status, certain arrest or conviction records and domestic or sexual violence victim status. NYRA does not tolerate discrimination or harassment based on an employee's membership in one or more of these protected categories, an employee's known relationship or association with a member of one or more of these protected categories, or any other characteristic protected by applicable federal, state, or local law.

---