Description

Provides administrative support to a department. Partners with Department Manager to coordinate administrative activities. Performs a variety of administrative support to assist staff members with complex details and advanced administrative duties. Executes special or continuous research-type work and data analysis tasks. Analyzes problems, determines approach, completes and analyzes available data and makes recommendations. Coordinates high level activities between divisions/departments and external contacts, including members. Works with internal Client personnel at all organizational levels to gather and deliver critical information.

Key Responsibilities:

Provide administrative support including word processing, slides and presentations and production of reports

In R& D groups, assists in writing, editing and authenticating technical and promotional materials including application papers, product descriptions, data sheets, specification books, conference presentations and brochures and partners with publishing or print services on final product

Develop and maintain the database of important contacts/contracts

Track and follow-up on various action items to insure schedules and due dates are met

Coordinate calendars to manage priorities and avoid conflicts

Track financial (and budget) information

Assist in the creation/implementation of processes to support the organization

Coordinate calendars to manage priorities and avoid conflicts

Make travel arrangements

Order office supplies

Develop and maintain file systems

Schedule and coordinate meetings

Education and Experience:

Require High School diploma

Require 3 to 5 years of experience as a secretary/administrative assistant

Skills and Attributes:

Ability to prioritize work and manage multiple responsibilities. Strong cooperative teaming attitude is a must. Must be able to work effectively with all levels of internal and external customers

Excellent computer skills, including knowledge of Microsoft Office, MS Project, Excel, Powerpoint and other specialized programs used by Client . Working proficiency with Cvent, SAP and other specialized business applications is a plus. Internet-savvy to navigate internet in searching for timely and relevant information as necessary. 

Excellent organizational skills and attention to detail

Excellent oral and written communication skills

Ability to work under pressure to meet short deadlines, while supporting multiple staff.

Education: High School

Additional client information: